Assistant Office Manager

1 day ago

Amarillo, United States Children's Home Healthcare Full time

Children's Home Healthcare is now hiring amazing people, hungry for passionate work in a rewarding career Children's Home Healthcare is currently hiring for an Assistant Office Manager in Amarillo, TX Children's Home Healthcare is the premier leader in Pediatric Home Health Care in Texas. Check us out online at www.childrenshha.com

JOB SUMMARY:

The Office Manager Assistant is responsible for assisting the Office Manager in managing the non-clinical functions
of the office, as well as managing the non-clinical functions in the absence of the Office Manager. Directing 2 or
more full-time administrative assistants for the office and oversee a wide range of complex, confidential, and
administrative responsibilities for the Office Manager and Administrator/Branch Administrator, including the
planning, coordination, and directing of activities associated with the overall operation of the office in
general. The Office Manager Assistant provides leadership and on-site supervision for assigned administrative
assistant positions. He/she exercises discretion and independent judgment in matters of significance, and ensures
the general operations are functioning to maximum ability. He/she performs work directly related to assisting with
the business operations.

Position is in office Monday-Friday 9am-5pm at 1612 S. Van Buren Amarillo, TX 79102.

QUALIFICATIONS:

1. Bachelor's Degree or equivalent working experience with supervision of administrative support staff
preferred.
2. Three (3) years of management experience required.
3. Home Health experience highly preferred.
4. Experienced with Microsoft Office Suite including Microsoft Word, Outlook, Excel, etc.
5. Ability to work independently.
Strong written and verbal communication. Ability to read, write and speak English proficiently
6. Demonstrates strong financial management skills
7. Ability to work with people to establish goals and objectives.
8. Ability to prioritize, delegate and meet deadlines.
9. Ability to exercise good judgment and discretion in problem solving.
10. A valid driver's license and a good driving record (as determined by the employer) is required for this
position

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.

1. Assists in managing and leading 2 or more full-time clerical support staff on a daily bases. Including
planning, organizing, and reviewing work, setting performance expectations. Participating in hiring/firing
process by interviewing, hiring, participate in management meetings regarding corrective action plans for
employees, and termination. Exercise independent judgment on matters of significant ( i.e., personnel
issues, patient complaints, scheduling issues, payroll problems, on boarding and prioritizing office
functions)
2. Create, implement and oversee on boarding and ongoing training opportunities for all Administrative
Assistants, including planning and presenting weekly meetings to clarify expectations and direct
responsibilities.
3. Assists the Administrator, Branch Administrator, Office Manager, Supervising Nurse/Alternate
Supervising Nurse.
4. Assist in formulating, interpreting or implementing and maintaining all office/branch manuals, policies,
contracts and other essential documents.
5. Delegating the ordering of supplies to billing assistant.
6. Develop operating procedures and processes to ensure effective and efficient office operations (HR,
Scheduling, Payroll, and Finance).
7. Oversees employee time keeping systems and transmits information for payroll purposes.
8. Audit patient medical records for accuracy of information related to the billing process.
9. Maintain confidentiality for all work-related information.
10. Regular daily worksite attendance is an essential function of this job to execute the work efficiently
and effectively.

PHYSICAL REQUIREMENTS
1. Requires the mobility to work in an office environment.
2. Requires the ability to sit at desk for long periods of time and intermittently walk, stand, stoop, kneel,
crouch, climb stairs, and reach while performing office functions; use hands to finger, handle or feel
objects, tools or controls; lift and/or move light weights.
3. Must be able to maintain effective audio-visual discrimination and perception needed for making
observations, communicating with others, reading and writing, and operating office equipment.
4. Must be able to use a telephone to communicate verbally and a keyboard to communicate through
written means, to review information and enter/retrieve data, to see and read characters on a computer
screen.
5. Requires lifting up to 50 pounds.
6. Requires ability to drive for long periods of time.

OTHER FUNCTIONS
Please note this job description is not designed to cover or contain a comprehensive listing of activities, functions or responsibilities that are required of the employee for this job. Functions, responsibilities and activities may change at any time with or without notice.

  • Assistant Office Manager

    2 days ago

    Amarillo, United States Children's Home Healthcare Full time

    Children's Home Healthcare is now hiring amazing people, hungry for passionate work in a rewarding career! Children's Home Healthcare is currently hiring for an Assistant Office Manager in Amarillo, TX! Children's Home Healthcare is the premier leader in Pediatric Home Health Care in Texas. Check us out online at www.childrenshha.com JOB SUMMARY: The Office...

  • Foster Care Administrative Assistant

    1 week ago

    Amarillo, Texas, United States Upbring Full time

    About UpbringWe are a leading provider of foster care and adoption services in Texas, with 14 offices across the state.Job SummaryThe primary duty of the Administrative Assistant is to provide receptionist and secretarial duties for the Foster in Texas (FIT) team, including answering the telephone, filing, basic bookkeeping, and office management.Main...

  • Administrative Assistant

    3 weeks ago

    Amarillo, United States The US Oncology Network Full time

    DetailsClient Name The US Oncology Network - 1826 Point W Parkway Job Type Local Offering Non-Clinical Profession Administration Specialty Quality Management Specialist Job ID 14948441 Job Title Administrative Assistant - Office Operators Weekly Pay $820.0 Shift DetailsShift 5x8 Days Scheduled Hours 40 Job Order DetailsStart Date 11/07/2024 End Date...

  • Assistant Manager

    3 weeks ago

    Amarillo, United States Chicken Salad Chick Full time

    Overview: The Assistant Manager delivers exceptional results through others. They assist the General Manager to provide an engaging environment for restaurant teams and guests; while focusing on delivering operational excellence. Chicken Salad Chick Assistant Managers embrace and help lead the Chicken Salad Chick Culture; managing administration, and...

  • Assistant Manager

    3 weeks ago

    Amarillo, United States Chicken Salad Chick Full time

    Overview: The Assistant Manager delivers exceptional results through others. They assist the General Manager to provide an engaging environment for restaurant teams and guests; while focusing on delivering operational excellence. Chicken Salad Chick Assistant Managers embrace and help lead the Chicken Salad Chick Culture; managing administration, and...

  • Assistant Manager

    2 weeks ago

    Amarillo, United States Chicken Salad Chick Full time

    Overview: The Assistant Manager delivers exceptional results through others. They assist the General Manager to provide an engaging environment for restaurant teams and guests; while focusing on delivering operational excellence. Chicken Salad Chick Assistant Managers embrace and help lead the Chicken Salad Chick Culture; managing administration, and...

  • Assistant Manager

    6 months ago

    Amarillo, United States Chicken Salad Chick Full time

    The Assistant Manager delivers exceptional results through others. They assist the General Manager to provide an engaging environment for restaurant teams and guests; while focusing on delivering operational excellence. Chicken Salad Chick Assistant Managers embrace and help lead the Chicken Salad Chick Culture; managing administration, and maintaining the...

  • Office Engineer

    4 weeks ago

    Amarillo, Texas, United States Hensel Phelps Full time

    Job Summary: We are seeking a highly skilled Office Engineer to support the execution of work in the field with a focus on project administration activities.Key Responsibilities:Participate in field activities, especially related to safety and quality control.Work with the project engineer to exercise judgment and discretion in making recommendations,...

  • Office Coordinator

    6 months ago

    Amarillo, United States Fun Town RV Full time

    We are currently looking for an Office Manager that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities...

  • Probation Officer

    4 weeks ago

    Amarillo, Texas, United States Texas Northern Probation and Pretrial Services Full time

    Job Details for U.S. Probation OfficerCourt Name/Organization: Texas Northern Probation and Pretrial ServicesKey Responsibilities:Manage and supervise probationers to ensure compliance with court orders and conditions.Conduct regular meetings and home visits to monitor probationers' progress and address any concerns.Develop and implement individualized case...

  • Assistant Manager

    3 weeks ago

    Amarillo, United States Domino's Pizza LLC Full time

    We looking for an Assistant Manager! Do you want to be the boss? It's a tough job, one that needs a natural like you. Of course, you'll need some skills - judgment, math and the ability to multitask. You'll be working for a company that's fun and flexible. Not to mention, it's work experience you're going to use for a long time to come. You've had our pizza...

  • Loan Officer

    1 month ago

    Amarillo, United States Dallas Full time

    Loan Officer Department: Lending Location: Hybrid (Home Office + Field Work) This role requires both office work and regular travel to visit clients Role Type: Full-Time About Our Client A leading technology-based financial solutions provider specializing in the agricultural industry. With a track record of serving thousands of farmers across millions of...

  • Senior Compliance Officer, Advisory

    4 weeks ago

    Amarillo, Texas, United States Happy State Bank Full time

    Job SummaryThe Senior Compliance Officer, Advisory, is a key member of the Advisory Department at Happy State Bank. This role is responsible for providing guidance on bank regulatory compliance requirements in a leadership advisory capacity and serving as a subject matter resource to the department and all lines of business.Key ResponsibilitiesRemain current...

  • Office Support Specialist

    4 weeks ago

    Amarillo, Texas, United States Patterson Companies Full time

    Patterson Companies is a people-first organization that values diversity and inclusivity. We're seeking an Office Clerk to support all office and administrative operations for our location.The successful candidate will be responsible for daily office activities, including:processing vendor invoicesscanning and maintaining data records and filesrouting...

  • Assistant General Manager

    4 weeks ago

    Amarillo, Texas, United States Platinum Companies Full time

    Job DescriptionJob Summary:We are seeking a highly skilled and experienced Assistant General Manager to join our team at Platinum Companies. As a key member of our management team, you will be responsible for assisting the General Manager in managing daily hotel operations and providing overall leadership in the hotel's continuing effort to deliver...

  • Loan Officer

    4 weeks ago

    Amarillo, United States Dallas Full time

    Loan OfficerApply below after reading through all the details and supporting information regarding this job opportunity.Department: LendingLocation: Hybrid (Home Office + Field Work) This role requires both office work and regular travel to visit clientsRole Type: Full-TimeAbout Our Client A leading technology-based financial solutions provider specializing...

  • Security Officer

    1 month ago

    Amarillo, Texas, United States Inter-Con Security Full time

    Job Title: Security OfficerInter-Con Security Systems, Inc. is a leading US-owned security company providing integrated security solutions to government and commercial customers worldwide.About the Role:As a Security Officer, you will be part of an elite team securing vital assets and responding to critical situations. You will receive training in enhanced...

  • Project Manager Assistant

    4 weeks ago

    Amarillo, Texas, United States Omni Inclusive Full time

    Job SummaryAs a key member of the Omni Inclusive team, we are seeking a highly skilled Project Controls Specialist to support our Project Managers in delivering projects on time, within budget, and to the required quality standards.Key ResponsibilitiesGenerate reports and assist with control activities to ensure project progress is accurately tracked and...

  • Branch Office Administrator

    4 weeks ago

    Amarillo, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Assistant Plant Operations Manager

    4 weeks ago

    Amarillo, Texas, United States 48forty Solutions and Relogistics Services Full time

    Job Description48forty Solutions and Relogistics Services is seeking an experienced Assistant Plant Manager to join our team. As a key member of our operations team, you will play a critical role in ensuring the smooth operation of our facilities and delivering exceptional customer satisfaction.The Assistant Plant Manager will assist the General Manager in...