Administrative Specialist

4 weeks ago

Webster, United States Landsman Development Corp, Inc Full time

Job Type

Full-time

Description

Job Location/ Department: Individual Site Office

Reporting Relationship: Reports to Community Manager or District Manager

Job Summary:

Responsible for supporting the District Manager or Community Manager in all aspects of property management. Additionally, responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures.

Duties and Responsibilities:

Financial/Administrative Operation

  • Manage all communications with residents regarding rent and past due balances; prepare and facilitate reminders, payment arrangements, and/or legal eviction procedures according to company timelines.
  • Collect rent, process billing statements, post payments, and deposit receipts according to company procedures and timelines (including Section 8 and other supplemental payments).
  • Prepare reports as requested by Community Manager, District Manager, Accounting, or any corporate office department.
  • Maintain accurate records and resident files in company approved, internal and external audit compliant order.
  • Process move-out paperwork and security deposits; input information into current property management software.
  • Order and maintain administrative office supplies.
  • Ensure timely communication with the Community Manager and/or District Manager regarding all phases of property operation, resident issues and significant changes or problems.
Marketing/ Leasing/ Move In
  • Assist the Community or District Manager in the formulation of ideas for an effective marketing plan. Implement the marketing plan as directed by the Community Manager. (Applies to Conventional Properties.)
  • Accurately record and track quantity and details of telephone and in-person prospects.
  • Show and lease apartments to prospective residents.
  • Process, approve or deny rental applications in accordance with the Tenant Selection Plan, Marketing Plan, Compliance Programs and all applicable laws and regulations (pertains to one-person office, otherwise, process applications for review and approval/denial by Community Manager).
  • Schedule new resident move in dates and coordinate move in with Maintenance Supervisor; update vacancy and occupancy status daily.
  • Conduct new resident orientation to property including rules and regulations.
  • Perform move in and move out inspections with residents.
Resident Retention
  • Enforce and adhere to lease and rules and regulations as appropriate to Fair Housing laws and ensure consistent treatment of all residents.
  • Process work orders from inception to completion in current property management software and coordinate schedules with maintenance department; perform resident follow-up calls on work orders.
  • Maintain a professional office atmosphere to ensure all residents and prospective residents feel welcome. Maintain a positive customer service attitude; be pleasant, professional, and responsive to residents, prospective residents, vendors, and contractors.
  • Process monthly lease renewals, prepare all necessary documentation and schedule and conduct interim and annual re-certifications or lease renewal signing according to policies and procedures. *Please refer to "Compliance" section along with policy and procedures for Affordable housing.
Compliance
  • Understand and conduct all business in accordance with regulations of HUD, DHCR, HFA, and all other federal and state supervisory agencies, Fair Housing, Americans with Disabilities Act, OSHA, federal, state, local and all other laws pertaining to multifamily housing and employees.
  • Maintain accurate waiting list (AWL) in accordance with program compliance.
  • Process required correspondence to remain in compliance with the 120, 90, 60 and 30 day notices (Affordable sites).
  • Schedule and perform applicant/resident interviews.
  • Obtain third party verifications on income, assets and deductions (when applicable).
  • Ensure accurate and timely completion of all Certifications utilizing Tenant Rental Certification System (TRACS). (Affordable sites).
  • Submit monthly reports to DHCR, HUD, or other regulatory agencies as required.
  • Follow all company rules, regulations, policies, and procedures as set forth in training sessions, manuals, memos and other means of communication.
  • Attend scheduled meetings including site staff meetings, corporate management meetings, or other meetings as required.
Perform other duties as assigned.

Supervisory Responsibilities: Not applicable.

Requirements

Minimum Educational Requirements:
  • High School Diploma or equivalent.
  • Must be Certified Occupancy Specialist (affordable sites).
  • Knowledge of LIHTC (affordable sites)
  • NYS Notary License must be obtained within six months of hire.
  • Must obtain CMH (Affordable) or ARM (Market) within one year of hire.
Special Skills/ Work Conditions Required:
  • Must have complete knowledge of all phases of leasing and resident retention.
  • Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills.
  • Must be computer proficient in Microsoft Office and ability to navigate the Internet.
  • Must be able to manage a flexible schedule including overtime.
  • Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.


Salary Description

$17.00-$20.00

  • Credentialing Specialist

    2 weeks ago

    Webster, United States CLS Health PLLC Full time

    Description: **About CLS Health** CLS Health is a growing healthcare system in Houston, Texas that is taking a different approach to healthcare. We are a physician-led healthcare group that focuses on providing patients with holistic, multispecialty care. We're a dynamic team on a mission to provide better healthcare options for Houstonians! **Job...

  • Administrative Intern PRN

    4 weeks ago

    Webster, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Intern PRN opening with HCA Houston Healthcare Clear Lake today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHCA Houston Healthcare Clear Lake, offers a total rewards package...

  • Administrative Intern PRN

    1 month ago

    Webster, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Intern PRN opening with HCA Houston Healthcare Clear Lake today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHCA Houston Healthcare Clear Lake, offers a total rewards package...

  • Administrative Intern PRN

    1 month ago

    Webster, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Intern PRN opening with HCA Houston Healthcare Clear Lake today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHCA Houston Healthcare Clear Lake, offers a total rewards package...

  • Employee Experience Specialist

    3 weeks ago

    Webster, United States HCA Houston Healthcare Clear Lake Full time

    **Introduction**: Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an **Employee Experience Specialist** with HCA Houston Healthcare Clear Lake you can be a part of an organization that is devoted to giving back! **Benefits**: HCA Houston Healthcare Clear Lake, offers a total rewards package that...

  • Hotline Specialist A

    4 weeks ago

    Webster, United States Bay Area Turning Point Inc. Full time

    **Job Title**:Hotline Specialist A** **FLSA Status**:Non-exempt **Department: Client Services** **Reports to: Hotline Services Manager** **Effective Date**: **Pay Rate: $37,200/annually** **$17.88/hourly** **Position Overview** **Hours: 40 hours weekly**: Monday, Tuesday, Wednesday 8:00 AM-5:30 PM; Hour lunch 11:30 AM - 12:30 PM Thursday 11:30 AM -...

  • Hotline Specialist B

    4 weeks ago

    Webster, United States Bay Area Turning Point Inc. Full time

    **Job Title**:Hotline Specialist B** **FLSA Status: Non-Exempt** **Department: Client Services** **Reports to: Hotline Services Manager** **Effective Date**: **Pay Rate: $37,200/annually** **$17.88/hourly** **Position Overview** Typical workweek**: 40 hours weekly** Monday 10:30 AM - 7:30 PM; Hour lunch 1 PM - 2 PM Tuesday, Wednesday, Thursday 8:00...

  • Patient Services Specialist Supervisor

    2 weeks ago

    Webster, Texas, United States UTMB Health Full time

    Patient Services Specialist Supervisor - CLC, Adult Surg Spec MOB Webster, Texas, United States Clerical & Administrative Support UTMB Health Requisition # Required Education / Experience Bachelor's Degree and two years' experience or High School or equivalent and five years clerical or customer service experience. Job Summary The Patient Services Specialist...

  • Hotline Specialist B

    1 month ago

    WEBSTER, United States Bay Area Turning Point Inc. Full time

    Job Title:  Hotline Specialist BFLSA Status:  Non-ExemptDepartment:  Client Services Reports to:  Hotline Services ManagerEffective Date:   Pay Rate:  $37,200/annually                   $17.88/hourlyPosition Overview                            Typical workweek: 40 hours weeklyMonday 10:30 AM - 7:30 PM;...

  • Hotline Specialist B

    4 weeks ago

    WEBSTER, United States Bay Area Turning Point Inc. Full time

    Job Title:  Hotline Specialist BFLSA Status:  Non-ExemptDepartment:  Client Services Reports to:  Hotline Services ManagerEffective Date:   Pay Rate:  $37,200/annually                   $17.88/hourlyPosition Overview                            Typical workweek: 40 hours weeklyMonday 10:30 AM - 7:30 PM;...

  • Contracts Specialist

    2 weeks ago

    Webster, New Hampshire, United States BAE Systems USA Full time

    Job Description US CITIZENSHIP REQUIRED As a contract specialist in the National Space contracts department, reporting to a Business Unit Manager, you will assume a hands-on Contract Specialist role as an individual contributor. The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by...

  • Patient Services Specialist Supervisor

    1 week ago

    Webster, United States UTMB Health Full time

    Patient Services Specialist Supervisor - CLC, Adult Surg Spec MOB Webster, Texas, United States Clerical & Administrative Support UTMB Health Requisition # 2402260 Required Education / Experience Bachelor’s Degree and two years’ experience or High School or equivalent and five years clerical or customer service experience. Job Summary The Patient...

  • IT Support Specialist

    2 weeks ago

    Webster Springs, United States Snowshoe Mountain Careers Full time

    Please note, this position is located at Snowshoe Mountain Resort in Snowshoe, West VirginiaYear RoundWe are looking for people who are passionate about life and what they do. People who love the mountain lifestyle and who want to be at Snowshoe! We seek qualified candidates that exemplify our Core Values of Honoring Authenticity, Embracing Empowerment,...

  • IT Support Specialist

    1 week ago

    Webster Springs, United States Snowshoe Mountain Full time

    Please note, this position is located at Snowshoe Mountain Resort inSnowshoe, West VirginiaYear RoundWe are looking for people who are passionate about life and what they do. People who love the mountain lifestyle and who want to be at Snowshoe! We seek qualified candidates that exemplify our Core Values of Honoring Authenticity, Embracing Empowerment,...

  • IT Support Specialist

    4 weeks ago

    Webster Springs, United States Snowshoe Mountain Full time

    Please note, this position is located at Snowshoe Mountain Resort inSnowshoe, West VirginiaYear RoundWe are looking for people who are passionate about life and what they do. People who love the mountain lifestyle and who want to be at Snowshoe! We seek qualified candidates that exemplify our Core Values of Honoring Authenticity, Embracing Empowerment,...

  • Patient Access Specialist

    1 month ago

    Webster, United States UTMB Health Full time

    Patient Access Specialist - Ambulatory Referral Coordination Webster, Texas, United States New Medical Administrative UTMB Health Requisition # 2401875 Minimum Qualifications Bachelor’s degree or equivalent (High School or equivalent and two years customer service and/or clerical experience) Job Summary Represents the voice of UTMB. Creates a...

  • Patient Access Specialist

    4 weeks ago

    Webster, United States UTMB Health Full time

    Patient Access Specialist - Ambulatory Referral Coordination Webster, Texas, United States New Medical Administrative UTMB Health Requisition # 2401875 Minimum Qualifications Bachelor’s degree or equivalent (High School or equivalent and two years customer service and/or clerical experience) Job Summary Represents the voice of UTMB. Creates a...

  • Document Control Specialist

    4 weeks ago

    Webster, United States Axiom Space Full time

    Axiom Space is building for beyond, guided by the vision of a thriving home in space that benefits every human, everywhere. The leading provider of human spaceflight services and developer of human-rated space infrastructure, Axiom Space operates end-to-end missions to the International Space Station today while developing its successor, Axiom Station a...

  • Judicial Specialist 2

    2 weeks ago

    Webster City, Iowa, United States State of Iowa Full time

    To Apply:Please attach a cover letter and resume (.pdf format) along with the completed online application. Final candidates must be able to pass a criminal background check. The Iowa Judicial Branch is an E-Verify employer.Summary:The Second Judicial District of the Iowa Judicial Branch is seeking candidates for a Judicial Specialist position in the...

  • Developmental Specialist

    3 weeks ago

    Webster, United States Venture Community Services Inc Full time

    Description: **We are looking for people who will work together to**: - Maintain a safe and secure environment for adult disabled individuals by being a positive role model and provide the highest quality of service - Be comfortable with behaviors that may arise - Assist with activities of daily living (I.E personal hygiene and care which will include...