Administrative Specialist, Senior

2 weeks ago

Cleveland, United States Top Secret Clearance Jobs Full time

About the job Administrative Specialist, Senior
Top Secret Clearance Jobs is dedicated to helping those with the most exclusive security clearance find their next career opportunity and get interviews within 48 hours.

Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team If you're looking to join a company that truly appreciates you and your talents, look no further At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate having the opportunity to contribute their knowledge and experience to further the growth and development of our industry. Our ideal candidates embrace diverse thinking, enjoy partnering with others and are seeking to make a difference We are currently searching for a new, full-time member for our team for the position of: Administrative Specialist, Senior General Summary: The candidate will interact with lateral organizations, or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Responsibilities: Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews. Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars. Assist in the planning, formulation, editing, development, publication, and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified, and unclassified) in the media and format requested. Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed. Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms. Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request. Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists. Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations. Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers. Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM). Assist with the suspense tracking system. Provide assistance in the development of program documentation, including aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management. Serve as the focal point for collecting, preparing, and displaying materials for staff meetings. Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities. Provide administrative assistance to the Management Operations Division and personnel. Assist in managing and tracking the civilian and military decoration programs within the directorate/division. Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder. Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization. Required Qualifications: HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required Working knowledge of desktop applications including word processing, spreadsheet, and database applications Secret or Top Secret Clearance U.S. Citizenship required Preferred Qualifications: Experience using Defense Travel System (DTS) Experience using Automated Time Attendance and Production System (ATAAPS) Experience using Defense Civilian Pay System (DCPS) Experience using Functional Area Records Management (FARM) Experience using Air Force Records Information Management System (AFRIMS) Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER) Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Diaconia is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

  • Administrative Specialist, Senior

    2 weeks ago

    Cleveland, United States Top Secret Clearance Jobs Full time

    About the job Administrative Specialist, Senior Top Secret Clearance Jobs is dedicated to helping those with the most exclusive security clearance find their next career opportunity and get interviews within 48 hours. Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team! If you're looking to join a company that truly...

  • Administrative Support Specialist

    6 days ago

    Cleveland, Ohio, United States Aramark Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide exceptional administrative support to ensure the smooth operation of our daily activities.Key Responsibilities:Provide administrative assistance to senior staff membersAnswer phones and respond to inquiries in...

  • Administrative Support Specialist

    1 month ago

    Cleveland, Ohio, United States Dodd Camera Full time

    About Dodd CameraDodd Camera is a family-owned business with a rich history dating back to 1891. With six stores located in major cities, we offer a wide range of photographic specialty services and products.We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you...

  • Administrative Support Specialist

    1 week ago

    Cleveland, Ohio, United States University Hospitals Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative and operational support to our department leaders and staff.Key ResponsibilitiesProvide effective meeting scheduling and management, including calendar and time management.Organize meeting materials, agendas, minutes, and other...

  • Senior Linux Administrator

    4 weeks ago

    cleveland, United States CDW Full time

    CDW is pleased to be partnering with our client in the Higher Education industry on this new Senior Linux Server Administrator opportunity. Please find the details below and apply if interested! Title: Senior Linux Server AdministratorLocation: Cleveland, OH - onsite 4 days a week – Mon or Fri flex day from homeContract Duration: 6-month contract to...

  • Senior Linux Administrator

    2 months ago

    Cleveland, United States CDW Full time

    CDW is pleased to be partnering with our client in the Higher Education industry on this new Senior Linux Server Administrator opportunity. Please find the details below and apply if interested! Title: Senior Linux Server AdministratorLocation: Cleveland, OH - onsite 4 days a week – Mon or Fri flex day from homeContract Duration: 6-month contract to...

  • Senior Linux Administrator

    3 weeks ago

    cleveland, United States CDW Full time

    CDW is pleased to be partnering with our client in the Higher Education industry on this new Senior Linux Server Administrator opportunity. Please find the details below and apply if interested! Title: Senior Linux Server AdministratorLocation: Cleveland, OH - onsite 4 days a week – Mon or Fri flex day from homeContract Duration: 6-month contract to...

  • Senior Provider Administrative Assistant, Dept of Surgery

    4 weeks ago

    Cleveland, United States University Hospitals Full time

    What You Will Do. The Provider Secretary will be the primary administrative support to assigned providers. Assesses customer's needs, meets quality standard for services and evaluates customer satisfaction. Demonstrates excellent communication skills Administrative Assistant, Administrative, Surgery, Senior, Customer Service, Skills, Technology

  • Senior Application Administrator

    1 month ago

    Cleveland, United States Optomi Full time

    Join our team as a Senior Application Administrator with a focus on JIRA. This full-time remote opportunity allows you to maintain, support, troubleshoot, and upgrade Jira while managing integrations with external and third-party applications. If you have experience in upgrading multi-node data center instances, configuring Jira project settings, and...

  • Administrative Support Specialist

    2 months ago

    Cleveland, United States Insight Global Full time

    Position: Admin Support SpecialistDuration: PERMShift: 1st ; 8AM-5PM, 30 hours a week, flexible schedule, (training the first 2-3 weeks will be 6 hours a day)Location: Cleveland, OHSalary: $40k-$52kStart Date: ASAP Must-Haves:High School Diploma, GED or associate’s degree3+ of experience within AdministrationExcellent customer service experience and phone...

  • Administrative Assistant

    4 weeks ago

    Cleveland, United States ProTech Staffing Solutions Full time

    One of our customers is searching for an Administrative Assistant / Billing Specialist. Job Description: Our customer is looking for a skilled and motivated Administrative Assistant and Billing Specialist to join our team in South Euclid. This role involves a mix of administrative support and billing responsibilities, making it essential for maintaining...

  • Dedicated Administrative Support Specialist

    6 days ago

    Cleveland, Ohio, United States Avon Protection Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Dedicated Administrative Support Specialist to join our dynamic team at Avon Protection. In this pivotal role, you will be responsible for managing day-to-day office operations, ensuring a clean and functional work environment.About the RoleThis is a fantastic opportunity for a motivated...

  • Linux Administration

    2 months ago

    Cleveland, United States Saxon Global Full time

    Technical • Red Hat Satellite experience • Red Hat System Administrator (cert offered) • Red Hat Specialist in High Availability Clustering (cert offered) • Red Hat Specialist in Enterprise Application Server Administration (training offered) • RHEL 6.x and RHEL 7 Server environment •Generic • Putty • Strong understanding of Linux and Unix...

  • Senior Grants Specialist

    3 weeks ago

    Cleveland, Ohio, United States American Heart Association Full time

    Job SummaryWe are seeking a skilled Associate Grants Administrator to support our equitable grant making strategy and data maintenance and analysis.Key ResponsibilitiesImplement grant making strategy in the online grant management system (Fluxx) under the direction of the Senior Grant Administrator.Collaborate with the consultation team to ensure compliance...

  • Senior Immunization Specialist for Retail Pharmacies in Cleveland, OH

    4 weeks ago

    Cleveland, Ohio, United States Soliant Full time

    Soliant Health is a leading healthcare staffing company that specializes in placing pharmacists in various retail settings. As a Senior Immunization Specialist, you will play a critical role in assisting with flu and COVID vaccination efforts across various offsite and onsite clinics.The ideal candidate will have a minimum of 1+ years of pharmacy experience...

  • Senior Administrative Assistant

    4 weeks ago

    Cleveland, United States Quality Steel Full time

    Position Description for Sr. Administrative Assistant, LT Corp Company: LT Corporation Reports to: Accounts Payable Manager, LT Corp Location: Cleveland, MS Revision Date: September 19, 2024 Company Overview: LT Corporation (LT Corp), based in Cleveland, Mississippi, is the parent of a Family of Companies including Buckeye Fabricating Company, Kryton...

  • Senior Administrative Assistant

    3 weeks ago

    Cleveland, United States Quality Steel Full time

    Position Description for Sr. Administrative Assistant, LT Corp Company: LT Corporation Reports to: Accounts Payable Manager, LT Corp Location: Cleveland, MS Revision Date: September 19, 2024 Company Overview: LT Corporation (LT Corp), based in Cleveland, Mississippi, is the parent of a Family of Companies including Buckeye Fabricating Company, Kryton...

  • Senior Administrative Assistant

    3 weeks ago

    Cleveland, United States Quality Steel Full time

    Position Description for Sr. Administrative Assistant, LT Corp Company: LT Corporation Reports to: Accounts Payable Manager, LT Corp Location: Cleveland, MS Revision Date: September 19, 2024 Company Overview: LT Corporation (LT Corp), based in Cleveland, Mississippi, is the parent of a Family of Companies including Buckeye Fabricating Company, Kryton...

  • Senior Administrative Assistant

    4 weeks ago

    Cleveland, United States Quality Steel Full time

    Position Description for Sr. Administrative Assistant, LT Corp Company: LT Corporation Reports to: Accounts Payable Manager, LT Corp Location: Cleveland, MS Revision Date: September 19, 2024 Company Overview: LT Corporation (LT Corp), based in Cleveland, Mississippi, is the parent of a Family of Companies including Buckeye Fabricating Company, Kryton...

  • Senior Administrative Assistant

    2 months ago

    Cleveland, United States Quality Steel Corporation Full time

    Position Description for Sr. Administrative Assistant, LT CorpCompany: LT CorporationReports to: Accounts Payable Manager, LT CorpLocation: Cleveland, MSRevision Date: September 19, 2024Company Overview: LT Corporation (LT Corp), based in Cleveland, Mississippi, is the parent of a Family of Companies including Buckeye Fabricating Company, Kryton Engineered...