Executive Assistant

1 month ago


Milpitas, United States LHH Full time

Executive Assistant


Location: Milpitas, CA

Hybrid: 3 days onsite and 2 days remote


Are you a highly organized and detail-oriented professional with a knack for multitasking and supporting executive leadership? We are looking for an experienced Executive Assistant to join our team in Milpitas, CA. The ideal candidate will have a proven track record of providing high-level administrative support and possess exceptional communication and organizational skills.


Key Responsibilities:

  • Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle confidential information with discretion and ensure that executive office operations run smoothly.
  • Facilitate communication between executives and internal/external stakeholders.
  • Assist in the planning and execution of company events, meetings, and conferences.
  • Conduct research, compile data, and prepare reports for review and presentation.
  • Manage and prioritize multiple tasks and projects with a keen attention to detail.


Qualifications:

  • 7+ years of experience as an Executive Assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Ability to work independently and as part of a team.
  • High degree of professionalism and discretion in handling confidential information.
  • Strong problem-solving skills and the ability to anticipate the needs of executives.
  • Bilingual in Japanese or Mandarin a plus


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