Administrative Assitant

About the job Administrative Assitant

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include:

• Greets guests and maintains professional conduct throughout the office

• Maintains data and documents, including development support, handling and storage, and required technical data and document delivery.

• Answer and direct phone calls
• Plan meetings and take detailed messages
• Write and distribute official email (unclassified), correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and supplier
• Book travel arrangements
• Submit and reconcile purchase requests
• Provide general support to visitors
• Act as the point of contact for internal and external contacts
• Liaise with senior officers to handle requests and queries

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of Navy administrative systems and procedures
• Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact.
• Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task