Creative Financial Staffing | Administrative Assistant TX | san antonio, tx
4 days ago
Overview of the Engineering Firm:
- Our client is a leader in advanced technology for accident investigation
- This is a specialized engineering firm that focuses on testing capabilities and test facilities
- You will be joining a corporate company with a laid-back feel
- The company provides excellent and competitive benefits
The Administrative Assistant will be Responsible For:
- Answering, screening, and forwarding incoming phone calls
- Welcome clients and assist with inquiries
- Receiving visitors at the front desk by greeting, welcoming, and directing them appropriately
- Receiving and sorting daily mail
- Maintains inventory and performs purchasing of office supplies for multiple company locations. Identifies needs and requests supplies as needed to maintain minimum inventories
- Monitors and assists with office equipment used by maintaining use records, monitoring for needs, and arranging maintenance services
- Manages the flow of faxes in and out of the office with attention to priority
- Provides copy assistance and support; logs and processes purchase orders
- Tracks record for a variety of needs related specifically to customer accounts regarding site access, compliance records, team tracking, customer reporting, and others.
- Develop and utilize filing and retrieval systems; records receipt of documents; organize, scan, maintains and index information and documents (electronic and hardcopy) to make them available and easily accessible to PMs
- Schedules and coordinates trips, meetings, classes, events, and appointments on behalf of staff and customers
Experience Needed for Administrative Assistant
- Experience working with people, preferably as a receptionist, front desk assistant, or administrative assistant
- Great communication skills
- Experience in a professional office
- Ability to work with a diverse group of people
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