Senior Accounting Assistant

Salary: $29.73 - $36.11 Hourly
Location : Hillsboro, OR
Job Type: Full Time Regular
Job Number: 24/25-006-JUV-01
Department: Juvenile Services
Division: Juvenile
Opening Date: 03/22/2025
Closing Date: 4/6/2025 11:59 PM Pacific
FLSA: Non-Exempt

THE POSITION
This position is required to work in person, Monday through Friday, from 8:00 AM to 5:00 PM.

The Juvenile Services Department is looking for a Senior Accounting Assistant to join our financial team. The Senior Accounting Assistant will work in a team atmosphere with another Senior Accounting Assistant and a Financial Analyst. The Juvenile Services Department is guided by the core values of integrity, excellence and teamwork.

The goal of the financial team is to be cross-trained on all job tasks so there are no gaps in service. The primary responsibilities of this position include being the Facilities liaison for the Department, handling telecommunications, onboarding and offboarding new or departing employee's and cell phone management. They will also be responsible for processing contract service provider authorization forms and reconciling contract billings, handling petty cash, processing tri-met hop passes, cross-train on accounts payable, accounts receivable (including deposits and converge payments), payroll and journal entries. Because they are a member of the overall support staff, they will be expected to cross-train on the Juvenile front desk so they can provide backup support to that position for absences or to cover breaks.

The ideal candidate will possess an ability to manage multiple priorities, work independently and prioritize time and work assignments effectively. They will use their financial expertise in reconciling various cost records, account controls and fiscal records related to payroll and contracts. Additionally, they will be responsible for performing technical accounting, while maintaining and balancing a variety of financial records. They must be able to establish and maintain effective working relationships in a professional manner, communicating with county employees, contracted service providers, other governmental agencies, citizen groups and the public. Finally, they must organize, research, and maintain complex and confidential office files, and understand, interpret and apply federal, state, and local policies, procedures, laws and regulations.

Why Washington County?Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop anEquity, Diversity, and Inclusion (EDI) Resolution. Adopted in February 2020, this resolution commits to the equitable delivery of Washington County's services, resources, and opportunities for growth and development to every county resident.
Check Out Our Award-Winning Benefits & Wellness Program on the "Benefits" tab above

ESSENTIAL JOB DUTIES

This position is classified as a Senior Accounting Assistant. Classification descriptions are typically written broadly.For a complete list of essential duties, please use this link:
MINIMUM QUALIFICATIONS

Education and Experience:

• Possession of an Associate's Degree in accounting, business, or related field AND two (2) or more years of work experience related to accounting, bookkeeping, or fiscal management; OR
• Accounting Certificate (12 months) AND three (3) or more years of work experience related to accounting, bookkeeping, or fiscal management; OR
• Five (5) or more years of work experience related to accounting, bookkeeping, or fiscal management.

SUPPLEMENTAL INFORMATION
Selection Process

1. Apply Today: We ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law. Additional preferred qualifications screening may be applied depending on the number of applications received.
2. MQ Review: HR will screen applications for minimum qualifications after the posting closes.
3. SME Review: Applications for candidates that meet minimum qualifications will be forwarded to a panel of subject matter experts (SME) who will review and score your application materials. This process may take up to 2 weeks.
4. Panel Interview(s): Our goal is to schedule panel interviews with candidates who meet the minimum qualifications and pass the SME reviewas soon as possible.
5. Reference Checks: The hiring manager will conduct reference checks on the top candidate.
6. Salary Analysis & Conditional Offer: Human Resources will conduct a salary analysis for the successful candidate(s) and extend a conditional offer of appointment.
7. Post-Offer Checks: Human Resources will conduct any required backgrounds or driving records (if the position requires them)
8. Start Date: A start date will be determined after all conditions of employment have been met.

Our Commitment to You

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Veterans' Preference

If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mailat least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Department of Motor Vehicle Records (DMV) Requirement

Driving a motorized vehicle is an essential function of this position. Successful applicants must possess a valid driver's license and an acceptable driving record. To review the Driver's License and Record Policy for Washington County and instructions for submitting appropriate DMV documentation, please use this link: Driver's License & Records Policy.

Status of Your Application

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

Questions (?) Regarding This Recruitment

Gregory Garabedian, Talent Acquisition Business Partner
* Washington County is a drug-free workplace *
This is a non-represented position and is not covered by a collective bargaining agreement.

Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.

Check Out Our Award-Winning Benefits & Wellness Program
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid Other benefits you'll enjoy as part of your total compensation package include:

• Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
• Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
• Alternative Care Coverage
• Health Care and Dependent Care Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Life and Disability Insurance (both County-provided and voluntary)
• Oregon Public Employees Retirement System (PERS)
• 457b Deferred Compensation Plan
• Emergency Travel Assistance
• TriMet Hop Card at no cost to the employee
• Bike lockers and repair stations
• A charitable giving program
• Oregon College Savings Plan

To learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click here

Already have medical, dental, and vision coverage? No problem Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.
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SUBJECT MATTER EXPERT REVIEW: The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, top 6 - 8 candidates are referred for each vacancy starting with the top ranked candidates.

We want to hear your authentic voice and original answers. Plagiarism in any form may result in lower scores and/or candidate removal from a recruitment. The County defines plagiarism as presenting the work of others as your own. Examples include copying work, using AI-generated text, and receiving assistance from others.

Instructions & Helpful Tips

• Answer each question carefully and accurately in the space provided. Unless otherwise instructed, ONLY the answers included in the space provided will be considered.
• Make sure your responses are clear, concise, and complete. Your responses should also reflect what is documented in the education and work experience sections of your employment application.
• If a question consists of multiple parts, answer each part separately.
• Provide examples Examples should be relevant to this position and question, and can be from your formal education, work experience (paid, internship, volunteer), and/or training, unless otherwise indicated in the question.
• When describing a process or procedure, make sure to clearly describe your duties and responsibilities.
• Minimize the use of jargon, abbreviations, and acronyms.
• Each question is scored separately, so do not combine answers or refer to your answer from a different question.
• Before submitting your application, proofread your answers including grammar and spelling.
• Failure to follow the instructions may result in an incomplete application and removal from consideration.

By selecting yes below, you are indicating that you have read and understood the information provided, and agree to the above instructions.

If you have any questions, please contact the assigned Talent Acquisition Business Partner or email

• Yes

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In approximately 250 - 300 words, please describe how your education, training and experience makes you the best candidate for the Sr. Accounting Assistant position at the Juvenile Department? What do you believe will be your biggest challenges in this role and why?
03

In approximately 250 - 300 words, please describe how your past experience relates to the Senior Accounting Assistant position and detail specifically your experience as a Facilities Liaison or similar role, processing payroll and accounts payable/receivable, experience with computerized governmental accounting systems, processing contracts and contract management, and performing editing or correcting journal entries.
Required Question

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