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HR Generalist

3 months ago

Irving, United States US Main Full time

Local Company is looking for HR Generalist to join their TEAM. This role is contract to hire and Hybrid schedule.

Job Purpose:

To provide administrative support to ensure efficient operations of the organization.

Job Summary:

Provides a wide variety of administrative and staff support services to an organizational unit.

May prepare presentations, budgeting, project scheduling, and statistical reports as required. Administers programs, projects, and/or processes specific to the operating team served. May serve as an administration liaison to others inside and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.



Essential Functions:

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.



Provides comprehensive professional and personal administrative support functions for Manager or HR to include but not limited to: performs tasks/jobs to relieve Manager, HR to focus on other priorities; protects the integrity and confidentiality of manager; acts as liaison for manager with external and internal contacts; streamlines office procedures and processes; fields calls; maintains the highest degree of confidentiality with employee and volunteer matters; provides information and materials for meetings; ensures specific communication reaches correct employee audiences; distributes requested information to the correct department or team member.



Assists Manager, HR and HRBPs with special projects. Provides specific project support to the functional manager and team as requested. The project involvement varies in scope and nature based on need. Assists higher-level HR employees in the completion of HR-related tasks and functions as requested. Researches HR, administrative, legal and/or financial data for use in the HR decision-making process. Keeps employees and HR Group members informed on other areas of operation. Sends out project specific communications as needed and requested. Serves as backup to other HR functions.



Assists HR Business Partners with tracking talent assessments for local councils. Completes documentation in preparation as needed. Shares assessments with Talent team to help facilitate internal position fills/local council employee development, training and advancement.



Maintains department budgets. Produces and provides reports and makes updates as needed. Monitors the monthly budget expenses by working with managers to correctly track expenses. Tracks and troubleshoots monthly expense questions and discrepancies.



Manages internal processes for an assigned area and recommends changes to improve efficiencies.



Performs daily administrative duties for the HR team leaders and team.



Performs other job-related duties as assigned.



Skills:

Strong communications; quality orientation; and managing work. Basic knowledge of human resources practices, recruiting, employee relations and employment law is essential. Intermediate knowledge of current Microsoft Office products.


Decision making and continuous improvement.
Excellent oral and written communication skills.
Excellent analytical skills.
Strong interpersonal skills, with ability to build and maintain rapport with business clients. Exhibits documentation skills and organizational expertise.
Skill in the use of a personal computer to include Microsoft Office programs and other software programs.
Skill in expressing oneself clearly in business writing, organizing ideas clearly and speaking logically so others can follow the reasoning.
Skill in using appropriate grammar and vocabulary that do not detract from credibility.
Skill in communicating and producing effective outcomes to customers in a timely manner as to set expectation of delivery.
Connect and communicate with all levels in the organization is essential; initiate action; and collaborate.
Drive results and balance management of organizational risk with meeting goals of business. Work as part of a team and work independently to meet deadlines and targets. Ability to work in stressful, fast-paced employee relations situations, with the utmost level of discretion and confidentiality, while meeting project deadlines.
Ability to develop recommendations and solutions with sensitivity to the issue, impact to organizational precedence, and desires of those affected by the recommendations. Ability to follow through on assignments, accept work assignments from multiple managers and work areas, and handle multiple and parallel projects.
Ability to listen attentively to people's ideas and concerns, paraphrase to ensure understanding, and defer judgment on what someone is saying and, instead, focus on finding out more (such as individual circumstances that are driving someone's behavior), and tailor responses accordingly.
Ability to build successful, collaborative, genial, and trusting relationships that contribute to personal effectiveness and the effectiveness of the work team. Ability to find nonthreatening ways to approach others about sensitive issues, help others feel comfortable by responding in ways that convey interest in what they have to say, and manage own behavior to prevent or reduce feelings of stress.
Ability to use good judgment in sharing information and maintaining confidentiality.