Fire Project Coordinator

1 week ago

Menomonee Falls, United States Johnson Controls Full time

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away

Here's what we have to offer

  • Competitive pay
  • Paid vacation, holidays, and sick time.
  • Comprehensive benefits package, including 401K, medical, dental, and vision care - available from day one
  • Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.
  • Encouraging and collaborative team environment.
  • Dedication to safety through our Zero Harm policy.
  • JCI Employee discount programs (The Loop by Perk Spot).

What you will do
Responsibilities include assisting the Construction Managers and Project Managers with coordination/ documentation, ordering equipment for install-base projects, and day-to-day general office duties as assigned for fire Alarm and Security Systems.

This position is primarily office-based, with the option to work from one of our branches in Wisconsin, including Appleton, Madison, and Menomonee Falls. Preference will be given to candidates located in or near the Menomonee Falls area.


How you will do it

  • Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
  • receives material when needed
  • Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
  • Billing of projects; compiling back-ups such as Certified Payroll, work tickets, etc.
  • Coordinate delivery of equipment to the job site
  • Coordinate delivery of close-out documents
  • Creation of purchase orders for subcontractors
  • Procurement and verification of project schedules
  • Attend work-in-progress meetings
  • Tracking of project RFI’s, change orders, and other pertinent documentation
  • Coordinate/follow-ups with the sales team regarding project bookings, releasing of jobs from COE/credit holds, etc.
  • Assist with Accounts Receivable (AR)
  • Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
  • Contact customers when identified as necessary as part of FIM or for straightforward reasons

What we look for
Required

  • Proficient in Microsoft Windows, Word, EXCEL, PowerPoint, Teams, and One Note
  • Knowledge of ACE, Job Cost Systems
  • High School diploma or equivalent
  • Ability to multi-task and prioritize among assignments with a firm adherence to deadlines
  • Excellent verbal and written communication skills
  • Must be organized, detail-oriented, and self-motivating.
  • Must Pass a pre-employment background check and drug screen
  • A positive attitude is a must
  • Punctual and Accountable
  • Experience dealing with customers

Preferred

  • Associates Degree preferred
  • 3 to 5 years of related experience
  • Experience in a high-volume, customer service-oriented position
  • Electrical/ Construction industry experience is helpful

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