Business Support Specialist

2 months ago

Amherst, United States Johnson Controls Full time

Responsibilities include but are not limited to the following day-to-day general office duties:

  • Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.
  • Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.
  • Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.
  • Maintain electronic file storage of timesheets on the Area Shared Drive.
  • Setup correct prevailing wage rate for SRs and projects in the PWS system weekly.
  • Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.
  • Submit PW restitution requests to designated compliance analyst for processing.
  • Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing in order to meet established KPIs.
  • Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.
  • Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.
  • Complete and submit manual check requests for immediate payments not processed through Basware Alusta.
  • Complete and submit out of cycle payment requests via the EGPR tool.
  • Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.
  • Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.
  • Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.
  • Maintain and replenish office supplies as needed.
  • Route incoming calls and distribute incoming mail.
  • Perform other duties as directed by RBAM.

Required:

  • High School Diploma
  • Strong attention to detail and excellent organizational skills.
  • Must be proficient in MS Excel and Word.
  • Must have the ability to multi-task in a fast paced and deadline driven environment.
  • Excellent written and verbal communication skills.
  • Ability to prioritize projects and strong problem-solving skills.
  • Good research skills and attention to detail.

Preferred:

  • 3-5 years experience working in the construction industry.
  • 2-year degree, or equivalent combination of education and experience

  • Business Support Specialist

    1 month ago

    Amherst, United States Johnson Controls Full time

    Responsibilities include but are not limited to the following day-to-day general office duties:Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.Perform timesheet data entry in the Time Entry system. Submit manual...

  • Senior Business Intelligence Specialist

    5 days ago

    Amherst, Massachusetts, United States Amherst College Full time

    The Job:We are looking for a skilled Senior Business Intelligence Specialist to join our Advancement division at Amherst College. This is a full-time, year-round position with an estimated salary of $65,000 - commensurate with experience.In this role, you will be responsible for managing data, conducting analysis, identifying trends, and generating...

  • Administrative Support Specialist

    3 weeks ago

    Amherst, Massachusetts, United States University of Massachusetts Full time

    About the Opportunity">A vital role within the University of Massachusetts, supporting the Associate Deans and Executive Assistant to the Dean of the College of Humanities and Fine Arts.At the University of Massachusetts, we're committed to excellence in teaching, research, and public service. This is an exciting opportunity for a skilled Administrative...

  • Disability Support Specialist

    3 weeks ago

    Amherst, Massachusetts, United States The Nagler Group Full time

    Job Title: Disability Support SpecialistWe are seeking a highly skilled Disability Support Specialist to join our team at The Nagler Group. As an Access Coordinator, you will play a vital role in ensuring all students receive the accommodation and support they need to succeed.Key Responsibilities:Managing a diverse caseload of students with various...

  • Dedicated Travel SLP Opportunity in Massachusetts

    3 weeks ago

    Amherst, Massachusetts, United States Healthcare Support Full time

    Company OverviewHealthcare Support is a leading provider of healthcare staffing solutions, dedicated to placing top professionals with the best organizations.Salary and BenefitsThe estimated weekly compensation for this role is $2,308.60, including a tax-free stipend. In addition to competitive pay, HealthCare Support offers a range of benefits, including...

  • Educational Support Specialist

    4 days ago

    Amherst, New Hampshire, United States School Administrative Unit 39 Full time

    Job Title: Educational Support SpecialistJob Summary: We are seeking a qualified Substitute Healthcare Provider to provide direct and indirect care to students in compliance with school district policies, professional standards of practice, physician orders, and individual health plans.Responsibilities: Maintain accurate health records and complete...

  • Education Support Specialist

    3 weeks ago

    Amherst, Massachusetts, United States ALL ABOUT LEARNING LLC Full time

    ALL ABOUT LEARNING LLC is seeking a dedicated and enthusiastic Education Support Specialist to join our team. This role plays a vital part in supporting the Lead/Head Teacher and ensuring a positive, safe, and nurturing learning environment for young children.About the RoleThis position involves assisting with daily classroom activities, providing...

  • Support Care Specialist

    2 weeks ago

    Amherst, Massachusetts, United States Almadan Inc. Full time

    About the RoleWe are seeking a skilled Support Care Specialist to join our team at Almadan Inc. in providing direct support care to individuals residing in community-based settings.As a Support Care Specialist, you will play a vital role in ensuring the health and safety of all individuals receiving services, promoting independence in daily living skills,...

  • Care Specialist

    3 weeks ago

    Amherst, Massachusetts, United States Mental Health Association - Western MA Full time

    Job OverviewMental Health Association (MHA) - Western MA is dedicated to helping individuals live their best life by providing access to therapies for emotional health and wellness, services for substance use recovery, developmental disabilities, and acquired brain injury. With a commitment to respect, integrity, and compassion, MHA offers person-driven...

  • Special Education Support Specialist

    3 weeks ago

    Amherst, Massachusetts, United States Summit Educational Resources Full time

    The Summit Educational Resources organization is seeking a dedicated Special Education Support Specialist to join our team.As a Behavioral Support Technician, you will play a vital role in supporting the success of students with developmental disabilities. Your primary responsibility will be to assist the Behavioral Support Consultants in their daily duties,...

  • Medical Support Specialist

    2 weeks ago

    Amherst, Massachusetts, United States EDGARDO F. SALVADOR,MD PC Full time

    Job OverviewWe are seeking a highly skilled Medical Support Specialist to join our solo medical practice in New York State. As a key member of our team, you will provide nursing and administrative support in various medical office settings.This is a part-time position, working 2-3 days per week. The ideal candidate should have at least 1-2 years of...

  • Administrative Support Specialist

    5 days ago

    Amherst, Massachusetts, United States Amherst SNF Full time

    **Job Title:** Senior Administrative AssistantCompany OverviewThe Amherst SNF team is committed to ensuring the health and well-being of our residents by providing exceptional administrative support. As a Senior Administrative Assistant, you will play a vital role in coordinating administrative office functions, committees, and special projects.Key...

  • Departmental Assistant

    3 weeks ago

    Amherst, United States University of Massachusetts Full time

    Departmental Assistant (Desktop Support Specialist) Job no: 525793 Work type: Staff Full Time Campus: UMass Amherst Department: A&F Information Technology Pay Grade: No Pay Grade Categories: Computer & Information Technology, Temporary Non-Benefited About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research...

  • Human Resources Business Partner

    1 month ago

    Amherst, United States InsideHigherEd Full time

    Job no: 525665Work type: Staff Full TimeLocation: UMass AmherstDepartment: Human ResourcesUnion: Non-Unit ExemptCategories: Human ResourcesAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on...

  • Business Manager

    2 weeks ago

    Amherst, United States InsideHigherEd Full time

    Job no: 525801Work type: Staff Full TimeLocation: UMass AmherstDepartment: Fine Arts CenterUnion: PSUCategories: Administrative & Office Support, Fine Arts CenterAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The...

  • Enterprise Technology Specialist

    3 weeks ago

    Amherst, Massachusetts, United States University of Massachusetts Full time

    Job OverviewThe University of Massachusetts is seeking an experienced Enterprise Technology Specialist to join our team. This is a critical role that requires a unique blend of technical expertise, business acumen, and communication skills.

  • Business Support Specialist

    2 months ago

    Amherst, New York, United States of America Johnson Controls Full time

    Responsibilities include but are not limited to the following day-to-day general office duties:Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.Perform timesheet data entry in the Time Entry system. Submit manual...

  • Technical Support Specialist for Enterprise Desktop Services

    3 weeks ago

    Amherst, Massachusetts, United States UMass Amherst Full time

    At UMass Amherst, we are seeking an experienced Technical Support Specialist to join our Enterprise Desktop Services team. This role is responsible for providing advanced technical support to customers in academic and administrative departments, troubleshooting escalated complex desktop and software issues, and ensuring the security of university-owned...

  • Learning Technology Support Specialist

    1 month ago

    Amherst, United States UMass Amherst Full time

    About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to...

  • Learning Technology Support Specialist

    4 weeks ago

    Amherst, United States InsideHigherEd Full time

    Job no: 525734Work type: Staff Full TimeLocation: UMass AmherstDepartment: IT OperationsUnion: PSUCategories: Computer & Information Technology, PSU AAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University...