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Quotations Coordinator

4 months ago

Rockford, United States Sonepar Full time
At Springfield Electric, we take great pride in our associates' passion, knowledge and experience. As a company with local roots and global reach, we thrive on the diversity of our associates and the different ways each of us contributes to our success. Whether you're just starting your career or have built up your expertise over the years, we trust our people's skills and give them the tools they need to reach their full potential.

Since 1929, Springfield Electric has focused on providing value to each customer throughout the electrical supply chain. The company has strategically expanded to include distribution centers throughout the Midwest, including Illinois, Indiana, Iowa, and Missouri, to better serve all customers locally and internationally. Today, Springfield Electric strives to continue the legacy of delivering exceptional customer service and value to the markets we serve.

As a part of Sonepar, a worldwide leader in electrical distribution, we have a global reach that allows us to offer excellent benefits and develop innovative solutions, while maintaining our strong local roots and close-knit culture.

Primary Function

The Quotations Coordinator is responsible for coordinating the bidding quotation process for customer requests and projects in an accurate and timely manner and in conjunction with the appropriate sales associates. Each quotation shall be prepared in a manner which reflects the branch's sales and profitability objectives.

Essential Responsibilities
  • Analyzes project blueprints and identifies required specifications to prepare a bill of materials needed.
  • Prepares project bill of materials and submits to appropriate vendors for pricing information.
  • Formulates the bids unique pricing strategy by combining the vendors pricing information received with the branch's sales margin objectives, coordinates pricing strategy with appropriate sales and management representatives.
  • Prepares and submits project bid proposals in a complete and accurate manner which reflects the formulated pricing strategy, assuring all submission deadlines are met.
  • Maintains an accurate follow-up system for actively tracking bids and quotations provided to customers assuring no bid is left behind.
  • Upon achievement of proposal award, coordinates the ordering and delivery processes with sales associates to assure that materials are delivered in accordance with the terms outlined in the bid proposal.
  • Monitors the progress of ordering activities associated with bid projects to assure the accuracy of the bids pricing and terms.
  • Prescribes limits of profit mark-up and evaluates profit performance on quotations with the Branch Manager to assure that performance is aligned with the branch's sales and profitability objectives.
  • Continuously communicates with customers throughout the quotation/bid process to share information related to products, manufacturers pricing, shipping requirements, etc.
  • Establishes and maintains ethical, cooperative manufacturer relationships.
  • Informs and educates relevant branch associates on pricing changes and strategies to assure all customer pricing is conducted on a consistent basis.
  • Maintains current knowledge of inventory, including appropriate substitutions.
  • Maintains a complete and updated library of manufacturers catalogs.

Other Responsibilities
  • Attends product sales meetings and training to develop on-going product knowledge.
  • Performs other duties as assigned or required to successfully complete the job.

Necessary Qualifications
  • Bachelor's degree in business or related field or equivalent on the job experience as determined by Springfield Electric.
  • 3+ years of experience with electrical and lighting products and other related project material.
  • Demonstrated customer and vendor relationship building and maintenance skills.
  • Demonstrated ability to communicate clearly and concisely in written and verbal formats.
  • Strong mathematical and analytical skills.
  • Ability to accurately read blueprints and spec layouts.
  • Strong attention to details and demonstrated follow-up skills.
  • Demonstrated time management and organization skills, including the ability to plan and manage multiple priorities simultaneously.
  • Proven proficiency in general personal computer application, as well as in the use of Microsoft Office software, including Word and Excel.
  • Ability to work well in a team environment.

Desirable Qualifications
  • Completion of EPEC Bronze, Silver and Gold Levels or commitment to complete such training within 12 months of starting job assignment.

Physical Ability Requirements
  • Ability to sit for prolonged periods of time.
  • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time.
  • Ability to lift, carry, and otherwise transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25 lbs.

Why work for Springfield Electric?

At Springfield Electric, we take great pride in being Powered by Difference. As a company with local roots and global reach, we thrive on the diversity of our associates and the different ways each of us contributes to our success. Whether you're just starting your career or have built up your expertise over the years, we can provide opportunities to expand your industry experience and help take our business to another level.

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Vacation, Paid Sick, Paid Personal, Paid Holidays, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, Life Insurance and a Definitive Career Path.

About Springfield Electric

Since 1929, Springfield Electric has focused on providing value to each customer throughout the electrical supply chain. The company has strategically expanded to include distribution centers throughout the Midwest, including Illinois, Indiana, Iowa, and Missouri, to better serve all customers locally and internationally. Today, Springfield Electric strives to continue the legacy of delivering exceptional customer service and value to the markets we serve. As a part of Sonepar, a worldwide leader in electrical distribution, we have a global reach that allows us to offer excellent benefits and develop innovative solutions, while maintaining our strong local roots and close-knit culture.

Stay up to date with Springfield Electric, follow us on Facebook and LinkedIn.

Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.