Executive Assistant to CEO

2 weeks ago

Glenside, United States Hyopsys Full time
Job Type

Full-time

Description

Schedule: Full time - Monday to Friday

Location: Glenside, PA 19038

On-site with remote flex opportunity

Salary: $45,000 to $55,000

Work in a motivated and growing team. Room for growth. Full Benefits. PTO. Paid Holidays. Fun culture. Referrals paid.

Seeking Energetic Highly Organized Assistant to the CEO with experience in handling wide range of administrative duties and executive support-related tasks. Must be able to work independently and follow procedures. Well organized, flexible, and enjoy the challenge of supporting a fast-paced IT office. Seeking an individual that will make sure each day is systematically planned, well communicated, and executed flawlessly
  • Point person for maintenance, mailing, shipping, supplies, equipment, and errands
  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Assist CEOs relationships with vendors, service providers, and other partners
  • Prepare for meetings, presentations, and events
  • Maintain a safe, secure, and pleasant work environment
  • Maintain a clean and tidy office for the team
  • Ship and receive all packages and mail
  • Assist finance in invoicing, collections, and bill review and pay
  • Assist HR in recruiting, onboarding and offboarding team members, and day to day assistance
  • Assist Sales with creating quotes, proposals, and contracts
  • Assist Procurement with purchases, sourcing best prices, vendor management
  • Assist CEO with occasional personal task in support of completing work tasks
  • Complete repetitive work related to sales orders conversions to projects to invoicing
  • Help with Crewhu employee engagement system with regular updates
  • Complete basic news and company information additions to company Intranet/SharePoint

NO RECRUITERS

Requirements

Education: Associates/Technical school, or combination of education and experience

Experience: Previous Technical or Supporting position in IT a plus. At least 3 years of experience/knowledge any of the following:
  • Assistant to C-level employee
  • Procurement
  • Accounts Payable / Receivable
  • Office Management
  • Business Management
  • Human Resource Generalist experience
  • Experience recruiting for supervisory and technical staff members
  • Onboarding new hire employees
  • Shipping, receiving, and procurement of product and supplies (including dropping off at vendor shipment hubs)

This is a fast-paced workplace

Successful candidate must be highly organized at email, chat, tickets, & follow-ups

Customer service experience

Email and Microsoft Applications experience

Working in a CRM, ERP, or Ticketing system

Experience in a technical industry, call center, NOC a plus

Vendor liaison support a plus

Knowledge of Cloud applications

Additional requirements:
  • Valid Driver's License
  • Own Vehicle for Transportation
  • Valid Car Insurance
  • Must be willing to commute to Erdenheim, PA (this is not a remote position). Some remote work available

Salary Description

$45,000 to $55,000

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