Procurement & Office Specialist

Schedule: Full time – Monday to Friday

Location: Glenside, PA 19038

On-site with remote flex opportunity

Salary: $50,000 to $65,000

Work in a motivated and growing team. Room for growth. Full Benefits. PTO. Paid Holidays. Fun culture. Referrals paid.

Seeking Procurement Specialist with experience in handling additional administrative duties and executive support-related tasks. Must be able to work independently and follow procedures. Well organized, flexible, and enjoy the challenge of supporting a fast-paced IT office. Seeking an individual that will make sure each purchase is executed flawlessly, efficiently, and at the highest margins.

• Assist finance in invoicing, collections, and bill review and pay
• Organize finance and office operations and procedures
• Approvals of Accounts Payables
• Maintenance of Accounts Receivables
• Assist relationships with vendors, service providers, and other partners
• Procure all purchases, sourcing best prices, vendor management
• Assist Sales with identifying services and product availablity
• Complete repetitive work related to sales orders conversions to projects to invoicing
• Maintain monthly and weekly standard operating procedures that support finance and procurement departments
• Handle customer billing and invoice questions
• Post all tech time and complete all invoicing to customers
• Point person for maintenance, mailing, shipping, supplies, equipment, and errands
• Ship and receive all packages and mail
• Maintain a safe, secure, and pleasant work environment
• Maintain a clean and tidy office for the team
• Oversee basic news and company information additions to company Intranet/SharePoint
• Partner with HR to maintain office policies as necessary
• Assist remote HR in day to day assistance
• Help with Crewhu employee engagement system with regular updates

NO RECRUITERS

Education: Associates/Technical school, or combination of education and experience

Experience: Previous Technical Knowledge or Supporting position in IT a plus. At least 3 years of experience/knowledge many of the following:

• Procurement
• Accounts Payable / Receivable
• Office Management
• Business Management
• Assistant to C-level employee
• Human Resource Generalist experience
• Shipping, receiving, and procurement of product and supplies (including dropping off at vendor shipment hubs)

This is a fast-paced workplace

Successful candidate must be highly organized at email, chat, tickets, & follow-ups

Customer service experience

Email and Microsoft Applications experience

Working in a CRM, ERP, or Ticketing system

Experience in a technical industry, call center, NOC a plus

Vendor liaison support a plus

Knowledge of Cloud applications

Additional requirements:

• Must be willing to commute to Erdenheim, PA (this is not a remote position). Some remote work available