Legal Assistant I

3 weeks ago

Mcdonough, United States Henry County, GA Full time

The purpose of this classification is to perform routine and specialized clerical and administrative tasks in support of assigned attorneys. Incumbents in this classification perform work of a routine nature which requires some knowledge of legal and court processes but limited knowledge of operations in area of assignment.

* The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
* Greets visitors and the general public: provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; responds to questions or complaints; researches problems/complaints; and initiates problem resolution.
* Relieves assigned staff of routine administrative tasks: screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; and keeps staff informed of significant matters, messages, documentation, or other information.
* Serves as liaison and point of contact for employees, attorneys, officials and citizens for legal matters: receives, date stamps and disburses hand-delivered and special delivery documents; and accepts service of process on behalf of assigned unit.
* Prepares and processes a variety of legal and court documents and information: gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
* Monitors, tracks and maintains documentation and information regarding cases, status of cases, hearings, amendments to court rules, case law, etc.: tracks court documents, filings, and scheduling; follows-up on docket entries, opinions, appeals, criminal complaints, warrants, etc.; conducts preliminary case research and runs criminal histories; forwards documentation and information to appropriate personnel; and compiles statistics and prepares related reports.
* Distributes documentation between department/staff members and internal/external individuals/agencies: distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
* Maintains file system of various files/records: prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed.
* Maintains and prepares calendars: schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes.
* Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
* Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
* Communicates with court officials, supervisor, other County employees, attorneys, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
* Performs other related duties as required.
* Associate degree in Administrative Services or related field; supplemented by one year of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
* Specific License or Certification Required: Must possess and maintain Notary Public certification.
* Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.

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