Executive Assistant to the President and Executive Vice President

3 weeks ago

Washington, United States International Republican Institute Full time
Job Summary:

Every employee of IRI is responsible for carrying out the mission of IRI and demonstrating the core values in their day-to-day operations.

The Core Values, which are IRI's foundational building blocks include: Excellence - We believe in quality results delivered by investing in people. Freedom - We believe in exploration and experimentation to be agile and responsive. Respect - We believe in trust, empathy and empowering people. Teamwork - We believe in diversity, inclusion and the power of global collaboration. Transparency - We believe in open communication and clear decision-making. Accountability - We believe in personal responsibility as the foundation of success.

Based in Washington, DC, the Executive Assistant is responsible for managing and supporting the organizational roles of the President and the Executive Vice President (EVP). In this role, the individual is responsible for supporting the needs of the Executive Office (Front Office) to ensure an organized and productive work environment for the Executives. This position is responsible for a wide range of administrative tasks and will coordinate workplace initiatives and activities led by or for the Front Office.

The Executive Assistant is responsible for proactively supporting the needs of the President and EVP including through managing requests and calendar schedules, taking action on tasks for and from the President and EVP.

The Executive Assistant reports to the President and the EVP and works directly with the Executive Assistant to the Vice Presidents.

This is a hybrid role based in Washington, DC. The Executive Assistant is expected to work in-office 3-4 days/week.

Position Requirements:

  • Undergraduate degree
  • 6-8 years of direct experience supporting C-level executives with keen attention to detail
  • Self-directed with the ability to work with little supervision and collaborate as a team player.
  • Strong verbal and written communication skills, with ability to draft, proofread and format
  • Excellent organizational skills and ability to work under pressure and with tight deadlines.
  • Individual will have the ability to work well with all levels of internal management and
  • Professionalism, confidentiality, initiative and sound judgment are essential. Ideal candidate will have appropriate political acumen to assist in prioritization of tasks given unique nature of Executive level interactions with Senior government officials and delegations.

Primary Functions & Responsibilities:

Calendar and Logistics Management

  • Maintains both executives' calendars, including scheduling and arranging appointments phone calls, meetings, meals, and conferences, and proactively address any scheduling conflicts
  • Coordinates with the EAVP on the Front Office's speaking, meeting and travel priorities
  • Manages logistics for both executives' participation in IRI internal and external events, coordinating with others such as External Affairs, and supports both executives at select external events
  • Arranges travel and meetings by collaborating with program divisions to develop itineraries and agendas; schedules travel and reconciliations through IRI 's travel system- Key Travel and JAMIS, and other necessary arrangements as needed
  • Assembles meeting and travel background materials by coordinating with relevant program staff and reviewing for accuracy
  • Conducts research and prepares briefs and background materials for meetings and engagements

Liaising, Communication, and Representation

  • Supports the Front Office's involvement in all IRI events including private fundraising activities
  • Drafts, edits and routes correspondence, letters and documents; collects and analyzes information; initiates telecommunications; prepares presentation materials for both executives
  • Serves as a liaison between the Front Office and the IRI Board of Directors in coordination with the EVP; coordinates Board meetings, Board committee conference calls and other Board-related meetings and events.
  • Arranges and handles logistics for the annual Board meeting: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
  • Facilitates smooth office operations by serving as a resource for the Front Office and staff and liaises with all levels of employees on behalf of the Front Office
  • Welcomes executive-level guests by greeting them, in person or on the telephone, answering or directing inquiries

Executive Task Support

  • Processes reconciliations and expense reports for the President and
  • Reviews and tracks official requests and documents for signature by the executives.
  • Ensure compliance with relevant Institute policies and procedures
  • Proactively assists with problem identification and solutions for institute-wide challenges
  • Maintains employee confidence and protects operations by keeping information confidential
  • Secures information by completing data base backups and updating filing system
  • Supports and coordinates organizational initiatives and special projects initiated and/or led by the Front Office
  • Serves as a business notary for the organization if necessary

Leadership Support and Front Office Coordination

  • Works closely with the President and EVP to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a "barometer," having a sense for the issues taking place in the organization and keeping the executives' updated appropriately.
  • Anticipate needs in advance of meetings, conferences, etc.
  • Provides "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executives and staff.
  • Collaborates with the EAVP to ensure a seamless internal flow of information and efficient business operations for the Front Office Executive team.
  • Guides strategic prioritization of President and EVP commitments to ensure they are in line with organizational goals.
  • Performs other duties as assigned

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Executive Assistant to the President

    4 weeks ago

    Washington, United States BridgePoint Associates Full time

    Job DescriptionJob DescriptionExecutive Assistant to the PresidentInternational Relations and Policy NonprofitWashington, D.C. (Hybrid)Salary: $55,000 to $80,000 per year, with potential flexibility based on experienceTerrific Executive Assistant to the President ("Assistant") position with an international relations and policy nonprofit in the Washington,...

  • Executive Scheduling Assistant to The President

    3 weeks ago

    Washington, United States AFT Full time

    **Job Title: Executive Scheduling Assistant to the President** **Posting Number: COPU-30-54-0823-V** **Department: Office of the President** **Annual Salary: $76,927** *** **Position Summary**:Under the supervision of the deputy manager and the assistant to the president, organizational management of the president?s office, the incumbent serves as...

  • Vice President, Congressional Affairs

    12 hours ago

    Washington, United States Invenergy Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job...

  • Vice President of Communications

    4 weeks ago

    Washington, United States Pailin Group Psc Full time

    Vice President of Communications — The Pailin Group Professional Search Consultants THE PAILIN GROUP PROFESSIONAL SEARCH CONSULTANTS October 4, 2017 Vice President of Communications Washington Pailin Group Executive Search Deputy Vice President of Communications Reports To: Vice President of Communications, Marketing and Development Job...

  • Executive Scheduling Assistant to the President

    3 weeks ago

    Washington, United States American Federation of Teachers Full time

    Hiring Manager(s) Tear Jones Category Confidential (OPEIU) Description Job Title: Executive Scheduling Assistant to the President Posting Number: COPU-30-54-0823-V Department: Office of the President Annual Salary: $76,927 The American Federation of Teachers is a union of professionals that champions fairness; democracy; economic opportunity; and...

  • Vice President, Federal Government Relations

    1 day ago

    Washington, United States Campaign for Tobacco-Free Kids Full time

    Job Description Job Description The Campaign for Tobacco-Free Kids is the leading advocacy organization working to reduce tobacco use and its devastating consequences in the United States and around the world. Through policy advocacy campaigns and strategic communications, Tobacco-Free Kids works to change public attitudes about tobacco and promote proven...

  • Executive Administrative Assistant, Office of The

    2 days ago

    Washington, United States AFT Full time

    **Job Title: Executive Administrative Assistant** **Posting Number: COPU-32-28-0524-V** **Department: Office of the Executive Vice President** **Annual Salary: $71,574.85 (Grade 8 + 15%)** *** **Position Summary**:Serves as confidential administrative assistant to the executive vice president and the assistant to the executive vice president. Requires...

  • Executive Assistant

    2 days ago

    Washington, United States Randstad North America, Inc. Full time

    II Pay $32 an hour Shift: Hybrid - Monday & Friday from Home Washington, D.C. 20003 Parking: Parking is provided in the building's garage Are you a highly organized and proactive professional with a passion for the intersection of business and govern Executive Assistant, Executive, Assistant, Vice President, Business Services, Staffing

  • Vice President, Federal Government Relations

    4 days ago

    Washington, United States CAMPAIGN FOR TOBACCO-FREE KIDS Full time

    Job DescriptionJob DescriptionThe Campaign for Tobacco-Free Kids is the leading advocacy organization working to reduce tobacco use and its devastating consequences in the United States and around the world. Through policy advocacy campaigns and strategic communications, Tobacco-Free Kids works to change public attitudes about tobacco and promote proven...

  • Senior Executive Assistant, Business

    2 weeks ago

    Washington, United States Financial Industry Regulatory Authority Full time

    The Senior Executive Assistant, Business & Industry Solutions (BIS), provides comprehensive and confidential administrative support to the Executive Vice President, Chief Financial & Administrative Officer (CFAO) and the Vice President, Strategic Ope Executive Assistant, Solutions, Industry, Business, Executive, Solution, Technology

  • Executive Assistant

    4 weeks ago

    Washington, United States Faria Management LLC Full time

    **ABOUT FARIA MANAGEMENT**: Faria Management is the property management division of Dumas Collective®. The firm provides boutique style property management services by bringing an unconventional, solution-based owner’s approach to urban communities. Faria Management’s mission is to provide a brand of luxury affordable housing® which is a high-quality...

  • Vice President of Development

    1 day ago

    Washington, United States Home Builders Institute Inc Full time

    APPLICATION INSTRUCTIONS All applications must be accompanied by a cover letter and résumé. Cover letters should be responsive to the mission of The Home Builders Institute as well as the responsibilities and qualifications stated in the prospectus. Review of applications will begin immediately and continue until the successful candidate has been...

  • Vice President, Wealth Advisor

    2 weeks ago

    Washington, United States The Judson Group Full time

    Vice President, Wealth Advisor | Seattle, Washington Reference Number: MH6920 Location: Seattle, Washington Judson Group has been retained by a growing, privately-owned registered investment advisory firm with over $5B in AUM in the search for a Vice President, Wealth Advisor . This individual will be tasked with developing a build-out strategy for a new...

  • Librarian (Cataloging/Metadata)

    4 weeks ago

    Washington, Washington, D.C., United States Executive Office Of The President Full time

    Summary The position is located in the Executive Office of the President (EOP), Office of Administration (OA), Office of the Chief Operations Officer, Library and Research Services Division. The incumbent serves as a librarian and expert resource performing a wide range of complex cataloging and metadata projects to support the Supervisory Librarian...

  • Investment Banking Vice President

    4 weeks ago

    Washington, Washington, D.C., United States Selby Jennings Full time

    Title: Investment Banking Vice President Company Summary: We are currently partnered with a Boutique Investment Bank looking to add on talent at the VP level to their team in Washington D.C.. This candidate will have an Investment Banking background within the FIG sector with strong M&A deal experience. This candidate will have the opportunity to be a deal...

  • Associate Vice President, Marketing

    5 days ago

    Washington, United States George Washington University Full time

    The Office of Communications and Marketing is comprised of a high performing team responsible for advancing the universitys reputation and telling GWs story through a diverse array of university channels, including digital and web properties and pu Marketing, Vice President, Associate, President, Leadership, Communications, Business Services

  • Vice President of Operations

    4 weeks ago

    Washington, United States Perkins Management Services Comp Full time

    Job DescriptionJob DescriptionPerkins Management Services is a leading provider of comprehensive food service solutions, offering cafeteria services, catering services, and retail services (including branded outlets like Fuddruckers, Starbucks, Pizza Hut, Chick-Fil-A, and more). We serve a diverse clientele in the educational and government sectors across...

  • Vice President of Development

    1 day ago

    Washington, DC, 20005, US Home Builders Institute Inc Full time

    APPLICATION INSTRUCTIONS All applications must be accompanied by a cover letter and résumé. Cover letters should be responsive to the mission of The Home Builders Institute as well as the responsibilities and qualifications stated in the prospectus. Review of applications will begin immediately and continue until the successful candidate has been...

  • Senior Associate Vice President and Chief Information Officer

    2 days ago

    Washington, United States Georgetown University Full time

    Georgetown University is in search of a dynamic information technology (IT) professional to step into the role of Senior Associate Vice President and Chief Information Officer (CIO), tasked with leading the University Information Services (UIS) team. Chief Information Officer, Vice President, Business Operations, Associate, Officer, President

  • APPA President and Chief Executive Officer

    4 weeks ago

    Washington, United States InsideHigherEd Full time

    APPA – Leadership in Educational Facilities invites nominations and applications for its President and Chief Executive Officer (CEO) position. This is a rare opportunity to help advance a dynamic, 110-year-old  non-profit 501 (c)(3) association supporting the professionals who design, plan, manage, and maintain the physical campuses of colleges,...