Executive Assistant

2 weeks ago

Baltimore, United States Goucher College Full time

Job Description:

The Executive Assistant serves an important role within the offices of Campus Operations. This position is an essential resource on complex matters related to the daily operation of the campus, providing prompt responses and resolutions to inquiries and requests. This position will make recommendations and implement policies and procedures aimed at ensuring efficient and effective business practices while providing a high level of administrative support to the Vice President for Campus Operations (VPCO). The role includes logistical support in scheduling meetings, producing minutes, collecting and analyzing information, coordinating departmental tasks, answering and screening inquiries, and project coordination.

Essential Job Functions:

45% A. Manage the core operations and administrative activities of the VPCO and Office of Campus Operations including but not limited to:

* Serve as the "front-line" representative to the VPCO's office, greeting visitors, and routing phone calls and emails. This will at times include resolving student, faculty, staff, and constituent matters. These issues should be responded to in a timely and courteous manner.
* Daily monitoring and management of multiple calendars and email accounts on behalf of the VPCO. Establishing and implementing best practices for addressing all questions and concerns regarding campus operations.
* Oversee meeting arrangements, including but not limited to document preparation (e.g., agendas, correspondence, PowerPoint presentations, spreadsheets, and organizational charts), room and technology arrangements, ordering of refreshments, and producing/distributing meeting minutes.
* Coordinate pick up and distribution of mail, order and manage supply inventory, and enter work orders for deferred maintenance requests.
* Coordinate all administrative support services, including but not limited to assisting with planning office relocations; and maintaining electronic and physical filing for floor plans, financial and legal documents, contracts, agreements, and reports.
* Oversee the department's financial accounting by monitoring and preparing accurate reporting on departmental budgets, tracking expenditures, reconciling the departmental credit card(s), investigating variances, reconciling accounts, and processing contract change requests and invoices. Assist regularly in the administration of confidential information and budgetary planning using Workday's cloud-based information management systems.
* Coordinate travel logistics including transportation, accommodations, and meals; schedule meetings and create an itinerary to include bios and other support materials as needed.

25% B. Establish relationships with departmental liaisons both within and outside of Campus Operations. Collaborate with direct reports of the VPCO to prepare and at times lead the implementation of operating policies and procedures aimed at improving the department's effectiveness. This will typically include administrative tasks such as developing and maintaining schedules, budgets, and reports. Responsibilities will also include project-specific research and recommendations based on findings. Project types will include but are not limited to researching software and/or equipment solutions, planning for office relocations, and validating project information.

20% C. Conduct research and compile information for the production of monthly department reports and presentations. Information included in monthly reports should summarize budget, service level, staffing, and other key performance indicators pertinent to the success of Campus Operations. Assists with the preparation of reports and presentations to various constituent groups. These groups include but are not limited to the Cabinet, Facilities Committee, College's Board of Trustees, and community organizations.

Education:

Required: High School Diploma or equivalent

Preferred: Bachelor's Degree

Professional Experience:

Required: Three years of administrative support experience; including progressive problem-solving and collaboration activities. Preferred: Five years of professional support experience. Direct knowledge of or experience with executive responsibilities (i.e., budgeting, documentation, reporting, and problem-solving). Experience within an institution of higher education or in the operations of a large corporate setting.

Computer Skills:

Experience with the Microsoft Office Suite including Word, PowerPoint, Teams, and Excel (preferably including the use of formulas, creating charts, and sorting data). The candidate should be comfortable with the daily use of information and data management solutions such as Workday and Outlook.

Job Category:

Staff

Pay Range:

$25.12-$29.56

Application Instructions:

Consideration of applications will begin immediately and will continue until the position is filled.

Please submit the following application materials:

* Cover Letter


* Resume


* 3 references



Goucher College is an Equal Opportunity Employer

Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.

Goucher College is committed to increasing the diversity of our community and seeks applicants dedicated to applying principles of equity and inclusion in all areas of the campus community.

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Coppin State University Full time

    Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks. PRINCIPAL RESPONSIBILITIES : Maintain supply storage closet, or Executive Assistant, Executive, Vice President, Assistant, Education, Business Services, Skills

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Randstad North America, Inc. Full time

    \t. Act as the point of contact among executives, employees, clients and other external partners\t. Manage information flow in a timely and accurate manner\t. Manage executives' calendars and set up meetings\t. Must have strong writing an Executive Assistant, Executive, Assistant, Office Manager, Business Services, Staffing

  • Executive Assistant

    4 weeks ago

    Baltimore, United States Baltimore corps Full time

    **ORGANIZATION OVERVIEW** The Park Heights Community Health Alliance, Inc. (PHCHA) seeks to collaborate in the improvement of the health of Baltimore's Park Heights community through wellness initiatives, environmentalism, health education, and service in partnership with community organizations, businesses, and individuals. PHCHA's goal is to help maximize...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Latitude, Inc. Full time

    This position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5+ years of experience and must have legal experience. This is a direct hire full-time position that is looking to pay between $70-$85k/year and they are ready to hire...

  • Executive Assistant

    3 weeks ago

    Baltimore, United States Latitude, Inc. Full time

    Job DescriptionJob DescriptionThis position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5+ years of experience and must have legal experience. This is a direct hire full-time position that is looking to pay between $70-$85k/year...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States City of Baltimore, MD Full time

    THIS IS A NON-CIVIL SERVICE POSITION CITY OF BALTIMORE, DEPARTMENT OF GENERAL SERVICES EXECUTIVE ASSISTANT OPENING DATE: 4/2/2024 CLOSING DATE: 5/30/2024 AT 12:00 MIDNIGHT The Baltimore City Department General Services is seeking an Executive Assistant for the Office of the Deputy Director. Agency Overview The Department of General Services is the...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States University of Maryland Medical Center Baltimore Washington Full time

    Job Description Provide administrative support to the Chief Officer and others and perform diversified executive assistant functions. Duties and Responsibilities: * Under limited supervision, coordinate and track work flow, schedules, and projects through the division and hospital to ensure paperwork is complete and/or appropriate and follow-up services...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Under Armour, Inc. Full time

    We are looking for a Executive Assistant to support the Chief Supply Chain Officer as well as other Executives (VP ) in their daily administrative duties and beyond. The ideal candidate will be organized, energetic, proactive, and passionate about no Executive Assistant, Executive, Assistant, Microsoft, Business Services

  • Executive Assistant

    2 weeks ago

    Baltimore, United States University of Maryland Medical Center Baltimore Washington Full time

    Job Description Under general supervision, provides administrative and project support to one or more executive staff members. Performs duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations. Prepares and/or drafts confidential documents, sets up meetings and acts as an intermediary for...

  • Senior Executive Assistant

    4 weeks ago

    Baltimore, United States Revolution Events Full time

    Company DescriptionREVOLUTION Events is a full-service event design and production company located in Baltimore, MD. For over 35 years, REVOLUTION has been transforming events and venues for corporate, social, and non-profit clients. Our 163,000-square-foot headquarters, 15,000+ events (and counting), 120 employees, and full-service design center allow us to...

  • Senior Executive Assistant

    4 weeks ago

    Baltimore, United States Revolution Events Full time

    Company DescriptionREVOLUTION Events is a full-service event design and production company located in Baltimore, MD. For over 35 years, REVOLUTION has been transforming events and venues for corporate, social, and non-profit clients. Our 163,000-square-foot headquarters, 15,000+ events (and counting), 120 employees, and full-service design center allow us to...

  • Senior Executive Assistant

    2 weeks ago

    Baltimore, United States Revolution Events Full time

    Company DescriptionREVOLUTION Events is a full-service event design and production company located in Baltimore, MD. For over 35 years, REVOLUTION has been transforming events and venues for corporate, social, and non-profit clients. Our 163,000-square-foot headquarters, 15,000+ events (and counting), 120 employees, and full-service design center allow us to...

  • Executive Assistant

    3 weeks ago

    Baltimore, Maryland, United States Coppin State University Full time

    Posting DetailsClassification InformationFLSA Non-ExemptPosition InformationPosition Title Executive AssistantRegular/Contingent RegularFull or Part Time Full TimeStandard Hours 40Job DescriptionJOB SUMMARY:Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative...

  • Executive Assistant

    3 weeks ago

    Baltimore, United States Coppin State University Full time

    Posting DetailsClassification InformationFLSA Non-ExemptPosition InformationPosition Title Executive AssistantRegular/Contingent RegularFull or Part Time Full TimeStandard Hours 40Job DescriptionJOB SUMMARY: Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily...

  • Executive Assistant, Prn

    7 days ago

    Baltimore, United States University of Maryland Medical System Full time

    **Company Description** We’re making Maryland stronger! With roots that go as far back as 1895, the UM Rehab & Ortho Institute continues to be a pioneer in orthopedics and neurological disorders. From bones to brains, our cutting-edge hospital heals even the most serious of injuries, specializing in everything from total joint replacement to spinal cord...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Coppin State University Full time

    Job Description JOB SUMMARY: Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks. PRINCIPAL RESPONSIBILITIES : * Maintain supply storage closet, order supplies, maintain vendor accounts and relationships. Prepare...

  • Executive Assistant

    3 weeks ago

    Baltimore, United States Mary Kraft HR Full time

    Job DescriptionJob Description Nature & ScopeYour Piece of the PuzzleMary Kraft is recruiting for an Executive Assistant on behalf of our partner, a leading pharmacy and medical equipment company! This is a contract position offering competitive pay, a dynamic work culture and career advancement opportunity!Primary Functions & ResponsibilitiesTasks That Will...

  • Executive Assistant to The Executive Director

    3 days ago

    Baltimore, United States City of Baltimore, MD Full time

    THIS IS A NON-CIVIL SERVICE POSITION POSTING DATE: 05/14/2024 CLOSING DATE: 08/13/2024 AT 12:00 MIDNIGHT SALARY: $53,881.00 - $86,210.00 Annually AGENCY OVERVIEW The Baltimore City Fire and Police Employees’ Retirement System (F&P, Plan, System) was established July 1, 1962, by City law and has been amended periodically. and. The Baltimore City Fire...

  • Sr. Executive Admin Assistant

    2 weeks ago

    Baltimore, United States Under Armour, Inc. Full time

    We are looking for a Sr. Executive Assistant to support the President of the Americas Region in their daily administrative duties and beyond. The ideal candidate will be organized, energetic, proactive, and passionate about the Under Armour brand. Th Admin Assistant, Executive, Leadership, Executive Assistant, Project Management, Business Services

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Goucher College Full time

    Job Description:The Executive Assistant serves an important role within the offices of Campus Operations. This position is an essential resource on complex matters related to the daily operation of the campus, providing prompt responses and resolutions to inquiries and requests. This position will make recommendations and implement policies and procedures...