Receptionist/Records Clerk

2 weeks ago


Irvine, United States Atkinson Andelson Loya Ruud & Romo Full time
Essential Job Duties:

Receptionist/Hospitality duties:
  • Greet guests and offer coffee/water
  • Answer multi-line telephone system
  • Conference room preparation and clean up; maintain break room and coffee area
  • Order food/beverages for meetings
  • Track inventory, order, and stock incoming supplies for office and kitchen
  • Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
  • Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day
  • Provide support to Office Manager as needed

Records/Filing duties:
  • Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
  • Maintain existing files and create new files using RM software (Interwoven)
  • Re-shelve files in file areas
  • Prepare and send files to off-site storage per firm guidelines
  • All other duties as assigned.

Qualifications/Requirements:
  • Stellar attendance and punctuality
  • Ability to type 45 wpm
  • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff
  • Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers
  • Proficiency in Word and Outlook, and familiarity with document management systems
  • Possession of valid California driver license

Physical Demands:
  • Lifting of heavy boxes including client files, overnight packages, etc. (approximately 20 pounds)
  • Stand/walk frequently
  • Stoop, kneel, and climb small step stool
  • Use fine finger manipulation including writing, typing and using the phone system

Work Environment:
  • Quiet professional office environment


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