Receptionist/Records Clerk
2 weeks ago
Receptionist/Hospitality duties:
- Greet guests and offer coffee/water
- Answer multi-line telephone system
- Conference room preparation and clean up; maintain break room and coffee area
- Order food/beverages for meetings
- Track inventory, order, and stock incoming supplies for office and kitchen
- Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
- Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day
- Provide support to Office Manager as needed
Records/Filing duties:
- Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
- Maintain existing files and create new files using RM software (Interwoven)
- Re-shelve files in file areas
- Prepare and send files to off-site storage per firm guidelines
- All other duties as assigned.
Qualifications/Requirements:
- Stellar attendance and punctuality
- Ability to type 45 wpm
- Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff
- Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers
- Proficiency in Word and Outlook, and familiarity with document management systems
- Possession of valid California driver license
Physical Demands:
- Lifting of heavy boxes including client files, overnight packages, etc. (approximately 20 pounds)
- Stand/walk frequently
- Stoop, kneel, and climb small step stool
- Use fine finger manipulation including writing, typing and using the phone system
Work Environment:
- Quiet professional office environment
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