Executive Assistant

2 weeks ago

Portland, United States Welocalize Full time

If you have a Candidate Login already, but have forgotten your password please use the steps to reset your password. If you have forgotten your email login, please contact servicedesk@welocalize.com subject Workday Candidate Login

When creating your Workday account and entering personal information like name, address, please do not use ALL CAPS.

Thank you

NOTICE: For EMEA Jobs, please review the Privacy Policy here

Job Responsibilities:

The Executive Assistant's primary purpose is to provide comprehensive administrative support to executives and staff, ensuring smooth operations, effective communication, and successful execution of tasks within the executive office and the organization as a whole. This dynamic role involves a wide range of tasks, from managing executive calendars and communications to handling general administrative responsibilities.

MAIN DUTIES

* Executive calendar management, scheduling and coordinating appointments, meetings, and travel arrangements for execs while prioritizing to optimize efficiency and productivity.
* Communication management, acting as primary point of contact for exec team and internal/external stakeholders; handling calls, emails, and correspondence when appropriate; drafting, editing and proofreading documents, presentations, and reports; facilitate effective communication and collaboration within the executive team.
* Information management, organizing and maintaining files, records, and documentation, ensuring accuracy and accessibility; conducting research and compiling data to support decision-making and business initiatives.
* Meeting coordination, preparing agenda, attending meetings, taking accurate minutes; coordinating logistics for meetings, conferences, and events, both on and off-site.
* Travel arrangements, domestic and international, including flights, accommodations, transportation; passport and visa processing as-needed.
* Administrative support such as expense reports, invoice processing, shipping, and placing orders as-needed.
* Project assistance in the planning, execution, and follow-up of various projects and initiatives; collaborating with other departments to ensure seamless coordination.
* Employee engagement assistance in the planning, execution, and follow-up of various employee events and initiatives.
* Problem solving, anticipating potential issues and proactively addressing challenges; providing solutions and support to resolve problems in a timely manner.
* Other projects/duties as assigned.

REQUIREMENTS

Key Qualifications

* Bachelor's degree in Business Administration or a related field preferred
* Proven experience as an executive/administrative assistant or in a similar role

Preferred Qualifications:

* Technical proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Teams. Familiarity with Workday a plus. Ability to learn new programs quickly.
* Proven ability to work within a diverse team-oriented environment with effective communication with all members of team internally and externally to assure workflow is effective and efficient.
* Ability to create presentations, write reports, and manage correspondence. Ability to speak effectively before groups of exec and employees of organization.
* Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
* Capability to work in a fast-paced environment and to adapt to frequent change.
* Proven ability to work creatively and analytically in a problem-solving environment.
* Must maintain high level of confidentiality and professionalism.
* Have a positive, approachable, and customer service focused attitude.
* Be a motivated self-starter who can work independently with strong multi-tasking abilities.

Supervisory Responsibilities:

* None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional Job Details:

  • Executive Assistant

    2 weeks ago

    Portland, United States Goodwin Recruiting Full time

    Are you an enthusiastic, organized & self-motivated Executive Assistant looking to join a collaborative team? If so, apply for this opportunity to join a Commercial Real Estate Firm as the Executive Assistant to a Managing Partner and Top Senior Brok Executive Assistant, Assistant, Executive, Real Estate, Business Services, Staffing

  • Executive Assistant to the Executive Director

    2 weeks ago

    Portland, United States University of Oregon Full time

    The Executive Assistant to the Executive Director (EA) provides confidential and executive-level administrative support to the Executive Director of the Ballmer Institute for Childrens Behavioral Health. This position is responsible for a broad set Executive, Director, Executive Assistant, Assistant, Project Management, Faculty, Business Services

  • Executive Assistant

    2 weeks ago

    Portland, United States NBBJ Full time

    This is an excellent opportunity to join NBBJ Portland as an Executive Assistant. This pivotal position requires a tenacious, energetic, intuitive, exceptionally intelligent individual with a passion for clear communication and organization. As the E Executive Assistant, Executive, Assistant, Construction, Business Services

  • Assistant Executive Housekeeper

    2 weeks ago

    Portland, United States Atrium Hospitality Full time

    The Assistant Executive Housekeeper will be tasked with the following duties, responsibilities, and assignments:Create a best in class guest experience by engaging with guests, provide friendly service, meet operational standards, and resolve guest c Housekeeper, Executive, Assistant, Business Services

  • Remote Executive Assistant

    2 weeks ago

    Portland, United States Zirtual Full time

    Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work...

  • Assistant Executive Chef

    1 month ago

    Portland, United States Petite Provence Full time

    Job DescriptionJob DescriptionSalary: SalaryLa Provence is looking for a creative and proficient in all aspects of the restaurant, Assistant Executive Chef with focus on Evening service. You will be given the keys to maintain control of the kitchen under the direction of our Executive Chef, Efrain Cardenas. This candidate will be responsible for overseeing...

  • Executive Assistant

    2 days ago

    Portland, United States Undisclosed Full time

    Job DescriptionJob DescriptionThis is an exciting opportunity to serve as liaison on a wide variety of inquiries across a high profile leadership team. The person in this role will manage the flow of information in a fast-paced environment and will engage with the most senior level executives and other internal and external guests, with the highest level of...

  • Executive Assistant for The Office of The Cfo

    5 days ago

    Portland, United States WEX Inc. Full time

    About Team / Role The EA for the Office of the CFO is a highly visible role and will partner with other EAs, executives, and senior leaders both within the business and within Finance. This individual is expected to build good working relationships at all levels. Responsibilities include: managing calendars, arranging travel, and managing expenses, meeting...

  • Sales Executive

    2 weeks ago

    Portland, United States BridgeTower Media Full time

    BridgeTower Media is looking for a motivated, positive and results-oriented Multimedia Sales Executive to join a dynamic team. The account executive will manage an existing book of business in addition to cultivating new business. What skills does the job require? 3-5 years of successful sales experience Strong consultative sales acumen Advertising or...

  • Corporate Executive Chef

    2 weeks ago

    Portland, Maine, United States Oglebay Full time

    SUMMARY Manages a part or all of the culinary operations in Food & Beverage, and assists in overall management of the kitchen. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Works with Executive Chef and Executive Sous Chef in creating and maintaining standards for kitchen all operations. • Apply knowledge...

  • Account Executive

    1 week ago

    Portland, United States Lockton, Inc. Full time

    Job Summary: Description: Maintains and enhances Lockton's relationships with existing Clients by executing proactive, creative, and on-going contact initiatives Proactively understands the requirements and needs of a Client account Provide strategic planning and consulting advice to clients including the production of Requests for Proposal, coordination...

  • Key Account Executive

    3 days ago

    Portland, United States Kimball Midwest Full time

    Position Summary In this role you will be expected to work with our team of sales professionals selling maintenance and repair products to larger customers in industrial, automotive, fleet, manufacturing, production, mining, oil & gas, and governmental industries. Description DESCRIPTION Company Kimball Midwest is a national distributor of over 55,000...

  • Assistant Store Manager>

    2 weeks ago

    Portland, United States Zumiez Full time

    Zumiez - 9493 SW Washington Square Rd. A3 - [ASM / Department Manager] As an Assistant Store Manager at Zumiez you will: Assist the Store Manager in maximizing sales results in the area of sales- merchandising & operations; Maintain personal results while training & directing the team to provide customer service; Execute product direction & make store...

  • Account Executive

    1 week ago

    Portland, United States Dana Full time

    Dana-co, a leading design company of luxury lingerie, has a new opportunity for an experienced Account Executive to join our Speicalty Store sales team. The Account Executive is responsible for the growth of current accounts, as well as, the development of new account relationships, driving business for specialty stores. Core Responsibilities: • Explore...

  • Account Executive

    2 weeks ago

    Portland, United States Dana-Co Full time

    Job DescriptionJob DescriptionSalary: Dana-co, a leading design company of luxury lingerie, has a new opportunity for an experienced Account Executive to join our Speicalty Store sales team. The Account Executive is responsible for the growth of current accounts, as well as, the development of new account relationships, driving business for specialty stores....

  • Assistant Project Manager

    3 weeks ago

    Portland, United States Hermanson Full time

    Posted 4 days ago Full-time Project Management Construction About the job Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family-owned sheet metal contractor to a partner led full-service mechanical construction, design and maintenance provider...

  • Assistant Store Manager>

    2 weeks ago

    Portland, United States Tommy Bahama Full time

    Tommy Bahama - Bridgeport Retail [ASM / Store Supervisor] As an Assistant Store Manager at Tommy Bahama, you'll: Partner in conjunction with the Store Manager; Lead by example through motivation, support, and communication; Build strong sales and service relationships with guests in all aspect of store operations; Achieve sales plan through means of...

  • Senior Administrative Assistant

    5 days ago

    Portland, United States 24 Seven Talent Full time

    24 Seven is partnering with a well-known company based in Portland, OR to help them find a Senior Administrative Assistant for this hybrid position. This is a 12-month contract with high likelihood to extend or convert to a fulltime salaried position. While on contract, you'd be eligible for benefits including medical, dental, vision, sick time, and 401K. ...

  • Assistant Graphic Designer

    4 weeks ago

    Portland, Oregon, United States adidas Full time

    PURPOSE & OVERALL RELEVANCE FOR THE ORGANISATION Assists the Design team to design market right ranges and products for the adidas brand as part of an international design team in cooperation with marketing and development. KEY RESPONSIBILITIESExecute the seasonal Direction of the Category according to market trends as well as overall Design Direction and...

  • Senior Administrative Assistant

    2 days ago

    Portland, United States Veterans Sourcing Group Full time

    Job DescriptionJob DescriptionTitle: Sr Admin/Executive AdminLocation: Portland, ORType/Duration: 12+ Months Contract to hireNotes from HM :This position is about 30% Reception 30% Event Planning 30% Administrative 10% Facility.Strong computer/Microsoft Office or similar skills –Not specifically a receptionist, more of a coordinator/Planner/Concierge –...