Secretary V
3 weeks ago
Position Information
Position Number
008022
Position Title
Secretary V - 008022
Division
Academic Affairs
Department
470100 - Dean-Nursing
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama's College of Nursing is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides secretarial support to the Assistant Dean of Clinical Affairs and performs job duties essential to the needs of faculty, staff and students within the College of Nursing.
- Assists with State Boards of Nursing, State Boards of Higher Education, Department of Education, and other regulatory and accreditation requirements related to documentation and policies.
- Organizes student clinical placements and documentation for clinical placements.
- Communicates with students, faculty, and clinical partners related clinical placements.
- Organizes preceptor and clinical site rotations and associated paperwork.
- Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
- Maintains departmental files and database.
- Assists graduate faculty in organizing and maintaining student files as requested by the Dean, Associate Dean, and Assistant Dean of Clinical Affairs.
- Takes minutes at meetings and prepares for final distribution.
- Answers telephones and directs calls.
- Maintains supervisor's calendar.
- Greets and routes visitors.
- Opens and distributes mail.
- Makes travel arrangements and prepares travel reimbursement forms.
- Orders equipment and supplies as requested.
- Prepares requisitions and purchase orders.
- Utilizes the Banner Finance and Student Record System to access departmental and student information as needed.
- Periodically may supervise student assistants to include assigning duties and work.
- Complies with attendance and timekeeping policies.
- Arranges, sets up and manages Zoom technology for meetings as assigned.
- Assists with data entry related to course schedules and faculty assignments in Banner as assigned.
- Serves as Virtual EMS administrator to assist faculty and administration.
- Completes other office/secretarial duties as assigned by the Dean, Associate Dean, and Assistant Dean of Clinical Affairs.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
03/29/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
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