Finance Associate

1 month ago

Bronx, United States EPIC Public High Schools Full time

South Bronx Community Charter High School is a high school borne out of the Young Men's Initiative in New York City, committed to dramatically increasing the educational opportunities and outcomes for young men and women in the South Bronx. South Bronx Community fosters deeper learning and promotes social justice in a culturally responsive and competency-based learning environment.

Key Learning Model Elements:

Some notable elements of our school model include the following principles and practices:

We are competency-based: SBC organizes teaching and learning around a critical set of skills that students need for academic, career and life success. Teaching involves making learning targets explicit, providing students with the time and support required to reach their goals, and a process of continuous feedback. We use a mastery-based approach to grading so that students have a clear understanding of what they know and are able to do. On progress reports, students see the skills they are working on and their proficiency levels, rather than course titles and letter grades.

We are culturally responsive: At SBC, strong relationships between staff and students are at the core of our learning model. We implement an advisory and rites of passage program that helps to strengthen relationships throughout all aspects of the school including our pedagogical approaches, routines and practices. Group mentoring takes place for an extended block of time every week.

We are human-centered and adaptive: At SBC, we encourage the development of all members of the school community and provide opportunities for sharing strengths and talents to enhance individual and collective performance. Significant time is built in to all staff schedules for collaborative planning and tuning of curriculum, supported by improvement science methodology and protocols.

We are holistic in terms of integrating academic, social and emotional and professional skills: SBC integrates social and emotional learning into our competency framework. We strive to make all learning experiences interdisciplinary and inclusive of these skills so that students are prepared for college, careers and community. Being able to manage your relationships and demonstrate leadership can be just as important to success in life as many academic and technical skills.

Key Staff Qualities:

SBC seeks talented professionals with demonstrated desire and capacity to:

Work in community every day - All learning experiences are interdisciplinary and so staff must be motivated to co-facilitate and co-plan with their colleagues.

Practice social justice - Design, facilitate and participate in experiences and conversations that relate to race, gender, class, & sexual identity in ways that empower students and foster community.

Be open to new roles - All staff co-lead group mentoring sessions every week with a small group of students that they support through all four years of high school.

Fail forward - We try new approaches to achieve breakthrough results. All staff contribute to, and learn from, these experiences.

Lead through uncertainty - In order to achieve dramatically better outcomes for young people, sometimes there is no precedent for the strategies we employ. We need staff that can demonstrate leadership in uncharted waters.

Finance Associate

The role of the Finance Associate for supporting the financial operations at the school, ensuring financial compliance with all applicable laws, regulations, and requirements set by charter authorizers, funders and partners. The Finance Associate is responsible for the accounts payable process, cash receipt process, and the management of financial documentation. This position is hands-on and works closely with School Leadership, finance management services organization, and Associate Director of Finance, HR, and Operations to ensure the efficient and effective business operation of SBC.

Key Responsibilities and Accountability:

Accounts Payable

* Responsible for data entry of all invoices in the accounts payable system ensuring accurate coding of the invoices to the proper account
* Ensure invoices have proper approval before entering the invoice into the accounts payable system
* Research vendor inquiries regarding payments
* Ensure compliance (W-9s received) with federal and state regulations, governing payment to vendors including companies or consultants

Payroll Preparation

* Track staff leave pay (disability, paid familly leave, unpaid leave, etc.)
* Enter hourly staff timecards in payroll system

Cash Receipts

* Responsible for accurately receiving, verifying, coding data entry, and deposits of miscellaneous cash receipts
* Processing bank deposits

Administration

* maintaining tax exempt forms
* preparing contribution acknowledgment letters
* tracking supplies, materials, and assets using cash funds and non-cash funds

Purchasing and Logistics

* Oversee procurement of supplies and materials
* Coordinate operational vendor relations and service providers

Core Competencies:

* Must have the ability to manage multiple projects while working with definite interruptions
* Must be highly, detail oriented and accuracy-driven to meet deadlines and set priorities
* Must have familiarity with various digital teaching, learning, and communication platforms including Google Suite
* Must possess excellent interpersonal skills to establish and maintain effective working relationships
* Must collaborate with multiple departments/diverse groups/vendors while maintaining confidentiality

Minimum Qualifications:

* Bachelor of Accounting preferred
* Minimum of 3-5 years of experience in the field or in a related area. 2+ years of experience in a school setting
* Familiar with standard concepts, practices, and procedures within the field

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