Accounts Payable Specialist

1 month ago

Austin, United States USA Compression Full time

USA Compression Partners, LP, (NYSE: USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies. We are an operations-centric, technology-driven employer with 800+ employees in 18 states across the US. We owe our success to the quality of our employees, our strong commitment to safety, and our superior service to our customers.

Key Business Objectives:

The Accounts Payable (AP) Specialist will be involved in the entire payables process. We expect the AP Specialist to assist in recognizing areas of improvement and implementing efficient processes/procedures, while maintaining a high volume of processing, accuracy, and integrity of data within our digital systems. The AP Specialist will report directly to the AP Manager and will be required to interface with operational managers.

Duties and Responsibilities:

* Follow established procedures and assist with reviewing vendor statements, processing invoices, mailing payments, etc.
* Responsible for overall accuracy, review, and processing of accounts payable transactions.
* Review invoices for accuracy, appropriate level of approval, and adherence to established guidelines.
* Process vendor invoices into the electronic invoice system and accounting system.
* Ensure timely coding/processing of vendor documents to ensure timely check and electronic payments.
* Maintain and enforce vendor invoice policies and procedures.
* Maintain electronic accounts payable vendor files.
* Ensure SOX compliance, including identification of control weaknesses and implementation of necessary corrective procedures.
* Communicate with vendors and internal departments via phone, email, or mail.
* Direct interface with vendors on inquiries, payments, invoice copies, W-9 forms, etc.
* Use of mostly digital files and systems, as well as converting paper to digital files for processing.
* Assist with audit requests and load support files to SharePoint.
* Any other duties or responsibilities as assigned by Manager.
* Full-time hourly position.

Skills/Capabilities and Education:

* Thorough knowledge of all aspects of Accounts Payable, including rules and regulations, with on-the-job experience
* Knowledge of general Accounting and office administration and procedures
* Intermediate knowledge of Microsoft Excel and relevant Microsoft Office software
* Experience with Microsoft Dynamics Great Plains accounting software is a plus.
* Knowledge of tax rules in relation to invoices and payments to taxing authorities
* Ability to understand written and verbal communication from the company and Manager including training, procedures, instructions, etc.
* Thorough knowledge of W-9 and 1099 processes
* Working in a deadline-driven environment
* Applicant must have the ability to legally work in the U.S.

Key Competencies:

* Strong attention to detail and accuracy
* Excellent listening, written and verbal communication skills.
* Strong organizational and time management skills
* Information/data management and confidentiality
* Analytic and problem-solving skills.
* Solid teamwork and can-do positive attitude with a willingness to learn.
* Able to work independently and as part of a team.
* Commitment to process improvement.

Working Conditions:

* This position is in a 24th-floor office environment accessible by elevator or stairs.
* Monday-Friday with hybrid options available.
* The incumbent spends most of the time sitting or standing in a comfortable position with ample opportunity to move about.
* The position requires periodic research though files for data collection, and periodic lifting of up to 25 lbs.

Company Benefits:

* Medical, dental, and vision insurance.
* Company match on 401(K) Retirement Plan.
* Company paid telemedicine and virtual mental health services.
* Company paid basic life and AD&D insurance.
* Company paid short and long-term disability insurance.
* Paid time off
* Paid holidays and sick time.
* Tuition Reimbursement

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