Administrative Assistant

20 hours ago

Lawrence, United States Vinfen Full time

Schedule: Mon - Fri 9 am - 5 pm

Salary: $ 22/hr

SIGN ON BONUS:$2000; $666 upon completion of 30 days, $666 upon completion of 6 months, $668 upon completion of 9 months

The ACCS Administrative Assistant provides administrative and clerical support by implementing clerical and administrative systems to support team members in maintaining productivity. Additionally, the Administrative Assistant maintains service, billing, utilization and program administrative protocols and serves as first point of contact for visitors, answers and directs calls to the appropriate party and provides other administrative support as needed.

Job Duties and Responsibilities:

* Welcome visitors and direct them to proper staff person.
* Answer telephones and direct calls to proper party. Assist with and check phone messages. Maintain phone listings.
* Direct questions to correct staff.
* Assist with setting up rooms for staff trainings.
* Maintain the fax and postage machine. Distribute faxes and mail to mailboxes. Ensure appropriate postage on outgoing mail. Maintain and update mailboxes, as needed. Send regular and express mail packages.
* Order and maintain supplies such as envelopes, mailing materials, and stationary.
* Schedule use of conference room(s).
* Prepare forms for submission to Vinfen, i.e. Accounts Payable vouchers, cab vouchers, Charges for Services and Supports notifications, purchasing requests, PS money logs, etc.
* Log all checks.
* Audit money logs monthly. Update contingency loan payment information daily.
* Process service delivery documentation by ACCS staff. Complete monthly billing through EIM for ACCS PS as directed by Team Leader.
* Collect team appointments/schedules; prepare standard reports such as Staff Productivity Report, as directed by Team Leader.
* Attend Staff Meetings, take minutes.
* Create enrollment/rollover packets for PS and register new PS into clinical record keeping systems as needed. Log Events and Performance Measure information as directed by Team Leader.
* Promote engagement, housing permanency, community tenure, achievement of greater self-sufficiency and successful completion of service for all PS.
* Promote healthcare, employment and education services access for PS.
* Perform other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, and preparing record pick up from Iron Mountain.
* May perform Rep-Payee duties as assigned by Team Leader.
* Perform other related duties, as assigned.

Why Vinfen? We are committed to you We offer great training, great benefits, career growth and job security

Our comprehensive and generous benefits package includes:

* A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
* First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance
* Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you)
* Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance
* Flexible Spending Reimbursement Accounts (Health and Dependent care)
* Voluntary Term, Whole Life, Accident and Critical Care Insurance
* Generous paid time off (Employees scheduled to work 20 hours or more per week):
* 15 days of Vacation per year
* 11 Paid Holidays
* 10 Sick Days per year
* 3 Personal Days per year


* Educational Assistance and Remission Programs
* $500 Employee Referral Bonus with no annual cap
* Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more

About Us

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,200 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in 318 programs throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers

My Vinfen. My Community. My Job.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

* Minimum of high school diploma or equivalent required
* One to three years related experience in an administrative support function strongly preferred
* Strong organization and communication skills
* Strong computer skills, experience with Microsoft Office required
* Ability to work both independently and as a part of a fast paced team environment
* Driving may be a requirement for this role either using a Vinfen vehicle or personal vehicle. Must possess a US drivers license for at least 6 months.

All candidates for this position must be a least 21 years of age and be able to pass a CORI, driving record, employment reference check as well as a multi-state background check.

  • Administrative Assistant

    21 hours ago

    Lawrence, United States Vinfen Corporation Full time

    Schedule: Mon - Fri 9 am - 5 pm Salary: $ 22/hr SIGN ON BONUS:$2000; $666 upon completion of 30 days, $666 upon completion of 6 months, $668 upon completion of 9 months The ACCS Administrative Assistant provides administrative and clerical support by Administrative Assistant, Team Leader, Administrative, Assistant, Staff, Support

  • Administrative Assistant

    21 hours ago

    Lawrence, United States Lawrence General Hospital Full time

    As the Administrative Assistant, you will be asked to perform a wide range of administrative duties in support of the management in the Pre-Hospital EMS and C-MED departments. This position requires a strong focus on attention to detail and completion of a task in a timely manner. DUTIES AND RESPONSIBILITIES: * Timely processing of payroll for CMED...

  • Administrative Assistant

    1 month ago

    Lawrence, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity in Lawrence, New York, for an Administrative Assistant. This role is pivotal in our company's daily operations, providing support through various administrative tasks. The Administrative Assistant will be responsible for tasks such as answering inbound calls,...

  • Switchboard/Administrative Assistant

    20 hours ago

    Lawrence, United States AgeSpan Full time

    AgeSpan Formerly Elder Services of the Merrimack Valley/North Shore At AgeSpan, you'll find a work environment that combines: * A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds. * A focus on innovation with a team recognized for developing and implementing innovative programs and novel...

  • Administrative Assistant

    3 weeks ago

    Lawrence, United States BCforward Full time

    Administrative Assistant BCforward is currently seeking a highly motivated Admin Assistant for an opportunity Indianapolis, IN 46256 Position Title: Admin Assistant Location: Indianapolis, IN 46256 Anticipated Start Date: 1-2 weeks Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start...

  • Administrative Assistant

    20 hours ago

    Lawrence, United States BCforward Full time

    Administrative AssistantBCforward is currently seeking a highly motivated Admin Assistant for an opportunity Indianapolis, IN 46256 Position Title: Admin AssistantLocation: Indianapolis, IN 46256Anticipated Start Date: 1-2 weeksPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start...

  • Part-Time Administrative Assistant

    4 weeks ago

    Lawrence, United States SSC Advisors, Inc. Full time

    Join SSC Advisors, Inc. as a part-time Administrative Assistant at our vibrant office in Lawrence! This role offers a fantastic chance to contribute to a rapidly growing employee-owned public accounting firm. The Administrative Assistant will be integral in providing support across multiple teams, including client accounting services, auditors, and tax...

  • Administrative Assistant

    4 weeks ago

    Lawrence Twp, United States eTeam Full time

    Role: Administrative Assistant Location: 4040 Quakerbridge Rd Lawrenceville & 150 Circle Ave Clifton Duration: 2years Notes from manager's supplier call on 8/29/24 - 5 + years of experience (Admin/Clerical) - Fluent in Microsoft applications - SAP ( a plus) - Ariba ( some/basic knowledge) - Maintaining calendar - Overseeing Payroll ( basic knowlegde[) -...

  • Administrative Assistant II

    19 hours ago

    Lawrence, United States State of Massachusetts Full time

    POSITION: Full-Time Administrative Assistant II (Administrative Assistant II): Essex County Sheriff's Department; 20 Manning Avenue, Middleton, MA; 37.5 hours per week, Monday through Friday, 9:00 am - 5:00 pm; AFSCME Unit I Position; Grant Funded Po Administrative Assistant, Sheriff, Administrative, Assistant, County, Department

  • Administrative Assistant

    19 hours ago

    Lawrence, United States WinnCompanies Full time

    WinnCompanies is looking for an Administrative Assistant to join our team at Pac10 Lofts, a 180-unit residential community located in Lawrence, MA. In this role, you will assist with daily administrative procedures and special projects. Responsibilities * Provide office support, including: maintaining files, ordering office supplies, handling incoming and...

  • Administrative Assistant

    19 hours ago

    Lawrence, United States WinnCompanies Full time

    WinnCompanies is looking for an Administrative Assistant to join our team at Pac10 Lofts, a 180-unit residential community located in Lawrence, MA.In this role, you will assist with daily administrative procedures and special projects.ResponsibilitiesProvide office support, including: maintaining files, ordering office supplies, handling incoming and...

  • Administrative Associate

    21 hours ago

    Lawrence, United States The University of Kansas Full time

    The Administrative Associate plays an important role in supporting the University Career Center. Essential duties include ensuring high quality customer service for the UCC reception area and supervising student employee assistants; coordinating entr Administrative, Associate, Program Director, Events Coordinator, Materials, Support

  • Prescriber Medical Administrative Assistant

    1 week ago

    Lawrence, United States Northeast Health Full time

    At Northeast Health Services, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a Prescriber Medical Administrative Assistant (Medical Assistant), you'll be an essential part of our clinical support team.   As the heart of our clinics – providing...

  • Benefits Administrator

    18 hours ago

    Lawrence, United States LMH Health Full time

    DescriptionSchedule: Monday to Friday full-time daysSomething special starts here.You can't define it, but you know it when you see it: the difference between an average life and the good life. When your cup is full - with joy, purpose and lifelong health - it shows. At LMH Health, we are all about healthy people, healthy communities and healthy futures, and...

  • Administrative Associate

    18 hours ago

    Lawrence, United States The University of Kansas Full time

    The mission of the College of Liberal Arts and Sciences is broad and expansive foster interdisciplinary education, grow global awareness and engage in experiential learning. Supporting this mission requires a comprehensive skill set that enables st Administrative, Associate, Support, Faculty, Lecturer, Office Assistant

  • Administrative Assistant

    1 week ago

    Lawrence Twp, United States Black Box Full time

    Position Summary: The Administrative Assistant - Production and Manufacturing performs a wide variety of administrative tasks in the Production Control and Manufacturing environment. Job Responsibilities: Manage planning and creation of production orders for the Manufacturing department to fulfill customer demands. Conducts needed basic analyses on...

  • Senior Database Administrator

    18 hours ago

    Lawrence, United States Greater Lawrence Family Health Center Full time

    GLFHC is currently seeking a Senior Database Administrator. This position is responsible for the administration of all Greater Lawrence Family Health Center databases. The person in this position serves as a resource for Health Center data analysts, EMR managers, and Health Center administrators regarding database design and use, web-based clinical data...

  • Administrative Assistant

    1 week ago

    Lawrence Twp, United States Black Box Full time

    Job DescriptionPosition Summary: The Administrative Assistant - Production and Manufacturing performs a wide variety of administrative tasks in the Production Control and Manufacturing environment. Job Responsibilities: Manage planning and creation of production orders for the Manufacturing department to fulfill customer demands. Conducts needed basic...

  • Administrative Associate

    20 hours ago

    Lawrence, United States University of Kansas Full time

    Job Description 65% - Occupancy Management * Responsible for the management of space and assignment functions for Housing & Residence Life (HRL) in the housing software database to maximize building use and resident satisfaction according to housing policies. * Manages and oversees the occupancy processes for all opening and closing periods, including...

  • Assistant to the Controller

    4 weeks ago

    Lawrence, United States Karako Suits Full time

    Company Description Karako Suits is a family owned and operated business with 9 locations throughout New York and New Jersey. Saving people money while providing first-class quality has been the goal of the Karako Family since opening the doors to their first location in the Garment District of Manhattan 30 years ago. They offer suits, tuxedo rentals, and an...