Academic Department Management Support

3 weeks ago

Whittier, United States Whittier College Full time

The Academic Affairs Office at Whittier College is seeking an experienced candidate to fill the Academic Department Management Support position.

The position provides administrative support for the Academic Deans/Associate Deans, helps manage budgets for academic departments, provides support for key operations in academic affairs, assists in the management of key functions in academic departments, and oversees student workers.

Hours: Monday - Friday

Exempt Status: Non-Exempt

Full Time/Part Time status: Full Time, 10 months (off June1-Aug 1)

Salary Range: $23-$24/hour; Salary will commensurate with experience, skills, and knowledge.

Reports to: Direct report: Academic Dean/Associate Dean

Senior report: VPAA/Dean of Faculty

Location/Department: Whittier College (Main Campus)

Departments Supported: BSAD/ENG/HIST; Mod Lang

Position Duties and Responsibilities

General expectations

* Understand FERPA regulations and maintain confidentiality of student records.
* Maintain confidentiality when instructed by Academic Dean/Associate Dean
* Adhere to academic and budgetary policies
* Uphold Whittier's commitment to equity and inclusion
* Support student success

Budget management (1100 ORGNs) for relevant academic departments/programs

* Maintain subledger; reconcile monthly
* Provide Associate Dean and VPAA with monthly budget reports
* As needed, order supplies; as needed, work with accounting on purchase orders; obtain appropriate authorization for purchases.

Assist Academic Deans/Associate Deans

* Understand, explain, and enforce college policies, including but not limited to:
* Compliance with college spending policies
* Compliance with general academic policies and procedures


* Assist Deans with updating policy and effective communication to faculty and other campus departments.
* Maintain current FAQ's and contacts to facilitate rapid response to questions and correct routing of requests
* As needed assist with reports, grant management, and special projects.

Assist Academic Deans/Associate Deans with the generation of academic course schedule

* Aggregate course information
* Enter course information into spreadsheet
* Assist Deans in communication with faculty members

Assist relevant academic departments/programs with:

* Searches
* Assessment logistics
* Administrative requests
* Facilities requests
* Building needs/issues
* Assist with orientation for new faculty
* Assist with events (fieldtrips, speakers, etc.)
* Work orders with facilities
* Requisitions for new keys from Campus Safety

Manage and train student workers

* Track student hours and job performance
* Student workers should be responsible for:
* Photocopying
* Scanning documents
* Greeter in buildings; answer basic questions (FAQ's)
* Assist faculty with Moodle pages
* Assist departments with Dept. webpage maintenance
* Answer phone and appropriately direct calls
* Assist Department manager with other tasks as appropriate and as assigned.

Other expectations

* Regular training regarding key skills/areas
* Excel
* Microsoft Word
* Relevant Banner programs/tools
* Other tools as needed
* Title IX
* College DEI policies and initiatives

Duties excluded from this position

* Grading student work
* Generating homework/quiz/test keys
* Maintaining faculty gradebooks/entering grades
* Personal errands for faculty/administrators
* Proctoring exams; etc.
* Lab/room set up; etc.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

* Minimum of five years of clerical and office administration experience to include budget management. Experience working in a college or university setting and/or with a student programs preferred.
* Supervisory experience preferred.

Knowledge and Education

* Undergraduate degree or equivalent experience is preferred.
* Skilled in written communication and the knowledge of English grammar, spelling, and punctuation including the ability to maintain attention to detail, i.e. proofreading and editing.
* Basic mathematics.
* Ability to manage time effectively and set priorities, maintain regular office hours, plus occasionally work after hours and weekends.
* Ability to organize, track, and monitor several projects simultaneously.
* Ability to establish methods to gather, collate, and classify information, and to maintain accurate records. Ability to maintain confidentially at all times.
* Knowledge in Excel, Microsoft Word, and Outlook

Application Deadline

Until the position is filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE.

  • Administration of Justice Instructor, Part-Time

    3 weeks ago

    Whittier, United States California Department of Education Full time

    Requirements / Qualifications Job Summary Job Summary Basic Function/Definition This is a continuous recruitment to fill part-time, temporary, hourly assignments on an as-needed basis. Departments or divisions will refer to the pool of applicants on file to fill temporary assignments as needed. You will be contacted by the hiring manager should the...

  • School Psychologist

    1 month ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    Job DescriptionJob DescriptionSalary: $55 - $60Job Description: School Psychologist Position Overview:We seek a dedicated and compassionate School Psychologist Contractor to support our team. As a School Psychologist Contractor, you can provide essential services and expertise on a contractual basis. Your role will involve supporting students, parents, and...

  • ELOP Academic Counselor

    3 weeks ago

    Whittier, United States East Whittier City School District Full time

    Job Summary The Counselor is responsible for providing a comprehensive school counseling program during and after school hours. The program will be preventative in design, developmental in implementation, and support students in the areas of academic achievement, career and college planning, and personal and social development. The Counselor also serves as a...

  • ELOP Academic Counselor

    2 weeks ago

    Whittier, United States East Whittier City School District Full time

    Job Summary The Counselor is responsible for providing a comprehensive school counseling program during and after school hours. The program will be preventative in design, developmental in implementation, and support students in the areas of academic achievement, career and college planning, and personal and social development. The Counselor also serves as a...

  • Certified Nurse Assistant

    4 weeks ago

    Whittier, United States California Department of Education Full time

    Requirements / Qualifications Job Summary Job Summary Basic Function/Definition This is a continuous recruitment to fill part-time, temporary, hourly assignments on an as-needed basis. Departments or divisions will refer to the pool of applicants on file to fill temporary assignments as needed. You will be contacted by the hiring manager should the...

  • Locksmith - District Pool

    4 days ago

    Whittier, United States California Department of Education Full time

    Requirements / Qualifications Job Summary Job Summary Job Number CLA00459P Position Title Locksmith - District Pool Position Type Classified Substitute pool Percentage Employee Number of Months Assignment Not To Exceed 60 Days Starting Date As soon as possible Current Work Schedule Monday thru Friday 6:30 a.m. - 3:00 p.m. Days and hours of employment may...

  • Director of Grant Development and Management

    1 day ago

    Whittier, United States Rio Hondo College Full time

    **Posting Details**: - Position Information**Job Number** - MAN00116P**Position Title** - Director of Grant Development and Management**Position Type** - Classified Administrator**Percentage Employee** - 100%**Number of Months Assignment** - 12**Starting Date** - As soon as possible**Current Work Schedule** - Monday - Friday 8:00am - 5:00pm**Salary...

  • Assistant Director of Nutrition Services

    4 weeks ago

    Whittier, United States California Department of Education Full time

    Description Under the direction of the Director of Nutrition Services or designee, the Assistant Director is responsible for the development, planning and execution of menus and recipes for food service for the District. The Assistant Director develops procurement protocols that align with the District's nutritional standards and works with kitchen leads to...

  • Scheduler & Payroll Assistant

    4 weeks ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    **We are looking for a detail-oriented and organized Scheduler & Payroll Assistant to join our team. This role will involve managing schedules and coordinating Paraeducator substitutes for multiple school districts and provide administrative support to payroll procedures.** **Responsibilities**: - **Manage office calendar for various school districts** -...

  • Department Head

    1 day ago

    Whittier, United States Lighthouse Sports Center Full time

    We are seeking a dynamic and experienced individual to lead our Cheer and Dance department. As the Department Head, you will be responsible for overseeing all aspects of our cheerleading and dance programs, ensuring their success and growth. This role requires a strong background in both cheerleading and dance, as well as exceptional leadership and...

  • Paraeducator

    1 week ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    Position Type: - Part-Time (Monday through Friday during school hours) - Compensation Range: $20 - $25 Locations: - Various locations - Orange County School District **Responsibilities**: - Primary responsibility is direct support to students with special needs - Participate in activities planned by the school district staff - Assists in the preparation...

  • Behavioral Aide Substitute

    1 week ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    **Position Type**: - **Part-Time (Monday through Friday during school hours)** **Locations**: - **Various locations - **School Districts in near by area.** **Responsibilities**: - **Primary responsibility is direct support to students with special needs** - **Participate in activities planned by the school district staff** - **Assists in the preparation...

  • Behavioral Aide

    2 weeks ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    **Position Type**: - **Part-Time (Monday through Friday during school hours)**: - **Compensation Range: $20 - $25** **Locations**: - **Various locations - **School Districts in near by area.** **Responsibilities**: - **Primary responsibility is direct support to students with special needs** - **Participate in activities planned by the school district...

  • Intensive Behavior Support Assistant

    4 weeks ago

    Whittier, United States California Department of Education Full time

    Description Under general supervision of the Behavior Specialist/Psychologist perform a variety of functions/activities pertaining to the healthcare, instruction and training of students; perform a variety of routine clerical and supporting activities for instructional and therapy personnel; collect data and provide input for the development of Positive...

  • Paraeducator

    1 week ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    Job DescriptionJob DescriptionSalary: $25Position Type:Part-Time (Monday through Friday during school hours)Compensation Range: $20 - $25 Locations:Various locations -  Orange County School DistrictResponsibilities:Primary responsibility is direct support to students with special needsParticipate in activities planned by the school district staffAssists...

  • Assistant Coach for Men's and Women's Swimming

    4 weeks ago

    Whittier, United States Whittier College Full time

    The Athletics Department at Whittier College is seeking an Assistant Coach. The Assistant Coach will be responsible for the organization and management of an NCAA Division III Swim program in a manner consistent with the philosophy and objectives of the Athletics Department and the college. Excellent communication skills; exhibit high ethical standards, and...

  • Mathematics Instructor, Part-Time

    1 month ago

    Whittier, United States Rio Hondo College Full time

    Basic Function /Definition In collaboration with the local communities, the Río Hondo Math Academy provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities. The mission of the Rio Hondo Math Academy is to provide a supportive, equitable, and engaging environment that fosters appreciation of...

  • Director of Research and Planning

    1 day ago

    Whittier, United States Rio Hondo College Full time

    **Posting Details**: - Position Information**Job Number** - MAN00117P**Position Title** - Director of Research and Planning**Position Type** - Classified Administrator**Percentage Employee** - 100%**Number of Months Assignment** - 12**Starting Date** - ASAP**Current Work Schedule** - Monday - Friday 8:00am - 5:00pm Evenings and Weekends as needed.**Salary...

  • Behavioral Aide Substitute

    2 weeks ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    Job DescriptionJob DescriptionSalary: $25Position Type:Part-Time (Monday through Friday during school hours)  Compensation Range: $20 - $25 Locations:Various locations -  School Districts in near by area. Responsibilities:Primary responsibility is direct support to students with special needsParticipate in activities planned by the school district...

  • Paraeducator

    2 weeks ago

    Whittier, United States Behavioral Emotional and Academic Mentoring LLC Full time

    Job DescriptionJob DescriptionSalary: $25.00Position Type:Part-Time (Monday through Friday during school hours)Compensation Range: $20 - $25 Locations:Various locations -  School Districts in near by area. Responsibilities:Primary responsibility is direct support to students with special needsParticipate in activities planned by the school district...