Administrative Assistant

2 weeks ago

Milwaukee, United States WESTCARE INC Full time
Job Details

Job Location
Milwaukee - 335 W Wright - Milwaukee, WI

Position Type
Full Time

Education Level
High School

Salary Range
$18.00 - $18.00 Hourly

Travel Percentage
Up to 25%

Job Shift
Day

Job Category
Admin - Clerical

Description

Position Summary:

The Administrative Assistant provides general administrative and clerical support to the Administrative Coordinator and program(s) to which they are assigned. Essential Job Functions include those listed below.

Essential Job Functions:
  • Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc;
  • Collaborates with the Administrative Coordinator regarding accreditation, personnel records compliance, new hire onboarding and orientations, etc.;
  • Assists region leadership and administrative staff with various clerical duties;
  • Coordinates scheduling as requested for meetings and events with internal and external participants;
  • Tracks program expenses and develops reports as needed;
  • Records and maintains minutes of all team meetings;
  • Assists other employees in preparing for on-site and off-site functions;
  • Assists other employees to ensure timely completion of program requirements;
  • Assists in the ordering of office supplies and equipment;
  • Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, and other Foundation parties as required;
  • Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation;
  • Performs any other duties as assigned.

Qualifications

Certifications/Licensures:
  • Relevant certification(s) and/or licensure preferred; Preference will be given certified candidates;
  • Valid drivers license and the ability to obtain and maintain WestCares vehicle insurance is required.

Education:
  • Graduation from an accredited two-year or four-year college with a degree in Business Administration, Psychology or other field related to the position is preferred;
  • High School Diploma or equivalent is required.

Experience and Competencies:
  • At least one (1) year of experience in an administrative or clerical position is required;
  • Ability to use office equipment, such as printers, scanners, phones, and fax machines required;
  • Proficiency in Microsoft Word, Excel, Outlook, and Office required;
  • Ability to analyze situations accurately and develop appropriate responses or techniques required;
  • Ability to communicate effectively and relay information to others required;
  • Familiarity with HIPAA and other relevant laws and guidelines required;
  • Experience handling confidential information, such medical records required;
  • Ability to develop reports, create presentations, and communicate findings to both internal and external audiences required;
  • Professional appearance and demeanor required;
  • Experience in working with high-risk populations preferred;
  • Knowledge of the principles, procedures, techniques, trends, and literature related to prevention and field preferred;
  • Must be culturally/linguistically sensitive to populations served.

Working Conditions:
  • Work is primarily performed in an office setting;
  • Some outdoor activities travel between multiple locations may be required;
  • Regular and prompt attendance is required throughout employment.

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