Executive Assistant

4 weeks ago

Oklahoma City, United States First American Financial Full time

Who We Are

Join a team that puts its People First First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for nine consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Provides advanced administrative support to executives and management teams. Acts as focal point for department and company policy information. Handles a wide range of administrative and executive support-related tasks such as screening calls, scheduling appointments, maintaining calendars, making travel arrangements, responding to requests for information on a wide range of topics, and preparing reports. Handles confidential information and communications. Full comprehension of practices and procedures of the function, company structure, policies and programs. Advanced computer skills.

Provides advanced administrative support to executives and management teams. Acts as focal point for department and company policy information. Handles a wide range of administrative and executive support-related tasks such as screening calls, scheduling appointments, maintaining calendars, making travel arrangements, responding to requests for information on a wide range of topics, and preparing reports. Handles confidential information and communications. Full comprehension of practices and procedures of the function, company structure, policies and programs. Advanced computer skills.

Essential Functions

* Typically provides executive support and assistance to an executive of the organization with responsibility for a broad range of organizational functions, such as operations, human resources and/or sales
* Performs advanced, diversified and confidential executive assistance and administrative duties to enhance executive's effectiveness, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices
* Often involved in issues of a confidential and/or sensitive nature
* Prepares, creates and maintains reports, presentations, etc.
* Composes and initiates correspondence and memoranda
* Tactfully screens telephone calls and visitors, responds to emails and resolves a wide range of complex inquiries
* Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries, coordinates related arrangements, gathers information, and negotiates complex scheduling issues
* May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reporting issues to manager, following up on routine issues
* Prepares information and tracks status for manager for a wide range of items such as expense reports, documenting notes, typing reports, checking customer account status, reviewing files, HR record changes, opening letters, etc.
* Perform research for a wide range of issues and subjects as requested
* Welcomes guests and visitors
* Meeting and event coordination - coordinates schedules and activities with other departments, finds location (on or offsite), makes lunch arrangements, gathers materials, recommends and tracks budgets, communicates information/schedule to those attending, etc.

Knowledge and Skills/Technology Used

* Strong computer skills and in-depth knowledge of relevant software
* Strong writing and grammar skills, communication skills, professionalism, attention to detail and accuracy, organized
* Project management skills
* Negotiation skills
* Time management skills; strong initiative
* Judgement and decision-making ability

Typical Education

* Requires HS diploma

Typical Range of Experience

* 5+ years of strong administrative experience

What We Offer

By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it Our People First Culture celebrates diversity, equity and inclusion not simply because it's the right thing to do, but also because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

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