Administrative Assistant

1 month ago


San Antonio, United States Tom James Company Full time
At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our San Antonio office. Our position is for 30 hours per week at $18 per hour.

Job Responsibilities
    • Preparing for daily client visits
    • Prepping clothing to be delivered
    • Locating necessary client information (A/R balances, sales sheet)
    • Updating sales materials regarding fabrics/options
    • Coordinating and maintaining all client orders/files
    • Communicating with clients:
    • Setting up appointments
    • Providing status of orders
    • Scheduling deliveries
    • Sending reminders
    • Supporting the sales efforts of the sales professional by:
    • Communicating regularly with the sales professional and other members of the store team
    • Meeting with the sales professional to set goals
    • Managing daily calendar
    • Organizing inventory
    • Pursuing efficiencies for processes and communication
    • Picking up and delivering client items as needed
    • Prospecting new clients using internet and social media applications
    • Entering referrals into proprietary system
    • Sending introductory and promotional messages
    • Creating call lists/hot lists
    • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
    • Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:
    • Confident, independent worker
    • Strong communication skills (verbal, written, listening)
    • Excellent organizational skills
    • Outstanding time management skills
    • Professional customer service skills
    • Social Media savvy (especially on LinkedIn & Instagram)
    • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
    • Possesses basic accounting skills (such as balancing accounts)
    • Enjoys being flexible and multitasking
    • Motivated to tackle challenges
    • Yearns to work in a fast-paced team environment
    • Able to bend and lift up to 20 lbs.
    • Valid Driver's License requires (Exception: larger metropolitan areas)
    • Two years office-related experience is preferred.
    • Experience with a sales-oriented environment is a plus


  • San Antonio, United States University of the Incarnate Word Full time

    The Administrative Assistant is responsible for managing administrative operations and providing comprehensive administrative support to the Offices of General Counsel as well as Strategy and Enrollment, including serving as a first point of contact Administrative Assistant, Administrative, Assistant, Communications, Skills, Benefits


  • San Antonio, United States University of the Incarnate Word Full time

    The Administrative Assistant is responsible for managing administrative operations and providing comprehensive administrative support to the Offices of General Counsel as well as Strategy and Enrollment, including serving as a first point of contact Administrative Assistant, Administrative, Assistant, Communications, Skills, Benefits Learn More


  • San Antonio, United States L.K. Jordan & Associates Full time

    Administrative Assistant San Antonio The Administrative Assistant will provide comprehensive support to ensure efficient office operations. The role requires strong organizational skills, adaptability, and effective multitasking, working closely wi Administrative Assistant, Administrative, Assistant, Staffing, Staff


  • San Antonio, United States L.K. Jordan & Associates Full time

    Administrative Assistant San Antonio The Administrative Assistant will provide comprehensive support to ensure efficient office operations. The role requires strong organizational skills, adaptability, and effective multitasking, working closely wi Administrative Assistant, Administrative, Assistant, Staffing, Staff Learn More


  • San Antonio, United States Voyig Full time

    We are seeking a highly organized and proactive Administrative Assistant to join our dynamic benefits brokerage firm. The ideal candidate will support our team with various administrative tasks, ensuring smooth operations and excellent client service Administrative Assistant, Administrative, Brokerage, Assistant, Client Service, Transportation, Support


  • San Antonio, United States Voyig Full time

    We are seeking a highly organized and proactive Administrative Assistant to join our dynamic benefits brokerage firm. The ideal candidate will support our team with various administrative tasks, ensuring smooth operations and excellent client service Administrative Assistant, Administrative, Brokerage, Assistant, Client Service, Transportation, Support Learn...


  • San Antonio, United States Ultimate Staffing Services Full time

    The Administrative Assistant ($20-$22 hourly) position is designed to provide comprehensive support to Case Coordinators and Operations Managers, ensuring the smooth handling of data management, client records, document preparation, and transcription Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Staffing


  • San Antonio, United States Ultimate Staffing Services Full time

    The Administrative Assistant ($20-$22 hourly) position is designed to provide comprehensive support to Case Coordinators and Operations Managers, ensuring the smooth handling of data management, client records, document preparation, and transcription Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Staffing Learn...


  • San Antonio, United States Fischer Full time

    JOB TITLE: ADMINISTRATIVE ASSISTANT REPORTS TO: Executives ADMINISTRATIVE ASSISTANT SUMMARY: Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference...


  • San Antonio, United States D.R. Horton, Inc. Full time

    D. R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level an Administrative Assistant, Administrative, Assistant, Construction


  • San Antonio, Texas, United States Leon Springs Gas LLC Full time

    About UsRudy's BBQ is a beloved institution in San Antonio, and we are searching for experienced individuals to join our team. We have proudly served San Antonio as the original Rudy's Country Store and Bar-B-Q for 34 years.We're expanding our team and seeking a dedicated and detail-oriented Part-Time Restaurant Administrative Assistant. This role is...


  • San Antonio, United States Domino's Franchisee Association, The DFA Full time

    Overview:We are seeking a proactive, detail oriented and organized Administrative Assistant to provide essential support in key areas such as general bookkeeping, company communications, and data management. This role is critical in ensuring the smooth execution of day-to-day operations by offering administrative support across multiple departments. The...


  • San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s...


  • San Antonio, United States VQ Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards.VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...


  • San Antonio, United States VQ Inc Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards. VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...


  • San Antonio, United States VQ Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards.VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...


  • SAN ANTONIO, United States Wells Fargo & Company Full time

    Support performance of less experienced Administrative Assistance staff and overall effectivenessof team in performing moderately complex to complex administrative tasks. Be responsible for compiling information, preparing moderately complex reports, Administrative Assistant, Administrative, Senior, Support, Assistant, Banking, Technology


  • San Antonio, United States Wells Fargo & Company Full time

    Support performance of less experienced Administrative Assistance staff and overall effectivenessof team in performing moderately complex to complex administrative tasks. Be responsible for compiling information, preparing moderately complex reports, Administrative Assistant, Administrative, Senior, Support, Assistant, Banking, Technology Learn More


  • San Antonio, United States HealthSouth Full time

    Administrative Assistant Career Opportunity Part-Time 24 Hours Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team’s success. This role involves...


  • San Antonio, Texas, United States Authentic Dental Lab Full time

    We are seeking a highly skilled Administrative Assistant to join our team at Authentic Dental Lab. As an Administrative Assistant, you will be responsible for providing exceptional customer service and support to our clients. The ideal candidate will have excellent communication skills, basic computer knowledge, and the ability to multitask in a fast-paced...