Executive Assistant

3 weeks ago

Charlotte, United States Albemarle Corp Full time

Be an essential element to a brighter future.

We work together to transform essential resources into critical ingredients for mobility, energy, connectivity and health. Join our values-led organization committed to building a more resilient world with people and planet in mind. Our core values are the foundation that make us successful for ourselves, our customers and the planet.

Job Description

Do you enjoy supporting a dynamic leader and team, assisting with global and site-based programs and initiatives? Do you value working across a global organization, building lasting relationships with colleagues cross functionally? If so, Albemarle wants to hear from you

Job Summary

Supporting our VP Enterprise Communications, the Executive Assistant will be responsible for enhancing their leader's effectiveness through day-to-day administrative support, maintaining a complex calendar schedule/travel, providing guidance on communications received or produced, and ensuring confidentiality throughout. This individual will also be a highly visible strategic partner, leaning toward Chief of Staff duties in select meetings; synthesizing information, working on presentations, managing the budget and enabling the VP in prioritization of key take-aways and action items.

What you will do

* Provide administrative support to VP, Enterprise Communications and the corporate communications team to enhance efficiency and productivity.


* Maintain VP's calendar by planning and scheduling meetings and conferences, and travel.


* Support the VP and direct reports by providing communications research and backgrounders to support strategic communication recommendations.


* Help support inquiries from company email boxes including media inquiries and alerting the right people to ensure a timely response.


* Frequently compose and finalize complex correspondence, documents, presentation materials, meeting minutes, reports, and other-format documents.


* Manage the communication team's budget, invoicing, and vendor onboarding processes.


* Produce information and reports by collecting and analyzing information, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.


* Manage team logistics for communications leadership team including calendars for meetings and conferences, including team events, travel, catering, and process expense reports.


* Provide historical reference by developing and utilizing filing and retrieval systems.


* Maintain office supplies inventory levels; anticipating needed supplies; evaluating new office products; placing and expediting orders; verifying receipts of supplies.


* Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.


* Regularly assess team processes and suggest ways to enhance productivity.


* Provide special project support, as requested, for communications team.


* *May require support for events and activities in the evenings and during weekends.



Who you are

* Bachelor's degree or at least 3 years' experience supporting executive leaders.


* Experienced in managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment.


* Highly organized and strong attention to detail.


* Ability to work independently and follow complex, multi-step procedures to complete tasks.


* Basic financial acumen.


* High degree of proficiency with Microsoft Office Suite (.doc, .ppt, .xls, etc.), Microsoft Teams, Zoom, One-Drive phone systems, and Canva.


* Maintain confidentiality and diplomacy as required and appropriate.


* Enjoy working in a team environment and comfortable assisting and standing in for peers and working across levels of the organization as needed.


* High degree of computer proficiency as ~90% of this position's duties require use of a computer.



This role is designated hybrid based out of our Charlotte, NC HQ.

We are partners to one another in pioneering new ways to be better for ourselves, our teams, and our communities. When you join Albemarle, you become our most essential element and you can anticipate competitive compensation, a comprehensive benefits package, and resources that foster your well-being and fuel your personal growth. Help us shape the future, build with purpose and grow together.

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