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Executive Assistant

4 months ago

Charlotte, United States Specialized Recruiting Group - Charlotte, NC Full time

We are hiring a experienced and highly organized Executive Assistant to provide comprehensive administrative support to a homebuilder client's Founder.


Responsibilities:

  • Manage executive’s calendar, including scheduling and coordinating appointments, meetings, and conference calls
  • Coordinate and arrange travel, including flights, hotels, and transportation
  • Handle correspondence and communications on behalf of the executive
  • Prepare reports, presentations, and other documents as required
  • Manage/oversee bookkeeper cadence (pulling statements, ensuring timely reporting, etc.)
  • Organize and manage meetings and events, including arranging logistics, catering, and equipment
  • Provide administrative support to the executive (legal docs, mailing, scanning, etc.)
  • Personal / home responsibilities: helping the executive be effective can mean taking on some of his personal responsibilities at home, which could include car repairs, home management, help with the kids, and things of that nature.
  • Maintain confidentiality of sensitive information and exercise discretion when dealing with confidential matters



Requirements:

  • Minimum of 3 years of experience as an Executive Assistant or similar role
  • Bachelor's degree preferred
  • Excellent communication and interpersonal skills
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively
  • High level of discretion and confidentiality
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Experience in managing travel arrangements and coordinating events
  • Ability to work independently with minimal supervision


Work Schedule

The typical schedule is 9am to 5pm M-Fri, but there may be long days when important deadlines need to be met. Our client understands that work-life balance is important, and they strive to offer flexibility while also meeting the demands of the business.