Executive Assistant to the President/CEO

4 weeks ago

Worcester, United States Family Health Center Full time
The Executive Assistant to the President/CEO with Family Health Center of Worcester will provide high-level administrative, project management, and board support to the President/CEO. This role will be responsible for coordinating and executing a wide range of tasks, projects, initiatives, and board activities to support the President/CEO's goals and objectives.

Key Responsibilities:
• Plan, organize, and manage multiple projects and initiatives simultaneously, ensuring timely completion and adherence to deadlines.
• Prioritize and manage the President/CEO's schedule, tasks, and commitments effectively.
• Coordinate and oversee the execution of executive-level meetings, including preparing agendas, materials, and follow-up actions.
• Manage the President/CEO's travel arrangements, including itineraries, accommodations, and logistics.
• Collaborate with cross-functional teams and stakeholders to facilitate the successful completion of projects and initiatives.
• Conduct research, analyze data, and provide recommendations to support decision-making processes.
• Prepare and maintain comprehensive project documentation, reports, and presentations.
• Serve as the primary liaison between the President/CEO and the Board of Directors.
• Coordinate and staff all after-hour Board of Directors (in-person) and Board Committee meetings (virtual), including preparing agendas, materials, minutes, and follow-up actions.
• Manage the Board of Directors' communication, schedules, and travel arrangements as needed.
• Handle confidential information with the utmost discretion and professionalism.

Education and Experience:
• Bachelor's degree in Business Administration, Project Management, or a related field.
• Minimum of 5 years of experience in an executive-level administrative or project management role, with experience supporting boards or executive committees.
• Proven track record of successfully managing and executing complex projects from initiation to completion.
• Proficiency in project management methodologies and tools (e.g., Agile, Scrum, Microsoft Project).
• Exceptional organizational, time management, and multitasking abilities.
• Strong problem-solving, decision-making, and critical thinking skills.
• Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:
• Experience in the healthcare or social services industry.
• Bilingual proficiency (English and Spanish).

Key Competencies:
• Project management and execution
• Task prioritization and time management
• Stakeholder management and collaboration
• Board and executive committee support
• Problem-solving and decision-making
• Adaptability and flexibility
• Discretion and professionalism
• Attention to detail

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