Executive Assistant/Office Manager

3 weeks ago

San Francisco, United States Mochi Health Full time
In a world where healthcare can feel like a maze of bureaucracy and frustration, Mochi Health offers a refreshing oasis. We're not just another telehealth clinic - we're on a mission to rewrite the script on healthcare, starting with the most overlooked areas of medicine. With a dream team of top-tier providers, a commitment to evidence-based practices, and a flair for efficient design, we're reshaping the landscape of patient care across the US.

As a rapidly growing telehealth obesity clinic, our goal is to make weight management accessible and affordable for everyone. Founded by the visionary Dr. Myra Ahmad and supported by a team of exceptional founders and medical professionals, we aim to deliver holistic, patient-centered care that truly makes a difference. As our team expands rapidly, we're proud to call San Francisco our home.

Ready to join a team that's changing the game in healthcare? Come be a part of something big at Mochi Health

The Role:

As an Executive Assistant and Office Manager, you're at the center of the team's business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team's projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will also manage the day-to-day operations of the office and help keep teams efficient, happy and productive.

Responsibilities:
  • Perform an extensive array of core administrative tasks:
    • Effectively manage and maintain calendars for Leadership.
    • Book travel and manage expenses.
    • Create, organize and maintain team mailing lists, folders, drives.
    • Organize, plan and execute team events.
    • Respond to questions and requests for information by employees and guests, connecting people with the right resources.
  • Responsible for greeting executive's guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
  • Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
  • Ensure office is maintained and supplies are in stock

Requirements:
  • Bachelor's degree and 4+ years of relevant work experience-- direct executive support, project management or event planning experience.
  • Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
  • Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
  • Experience implementing systems, processes, or programs that increase efficiency.
  • Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
  • Extreme attention to detail, organized and responsive.
  • Generally IT savvy
  • Experience working with all levels of management, employees, vendors and customers

Benefits:
  • Medical/Dental/Vision Insurance
  • Company Paid Life Insurance
  • 401k with Company matching
  • Competitive PTO and Company Holidays
  • Team lunches to facilitate bonding and connection
  • Emphasis on Wellness: Group activities, mindfulness exercises, physical exercise
  • Frequent office hangouts and meetups outside of work

This role will be onsite 5 days a week in our San Francisco office.

The expected salary for this role is between $70,000 and $100,000 per year.

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