Administrative Secretary

ADMINSTRATIVE SECRETARY

CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY

PURPOSE OF CLASSIFICATION: The purpose of this classification is to provide administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public and/or visitors. Work is performed under the general supervision of an elected official, department director or division manager.

ESSENTIAL FUNCTIONS: Types, establishes and maintains personnel records for department employees, prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc): prepares payroll information for the department; receives and reviews time sheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker=s compensation and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing; responds to employee questions regarding payroll, deductions, etc., and referring questions to other departments/staff as necessary; prepares, reviews and processes purchasing documents; prepares purchase orders for needed materials, equipment and supplies; receives and distributes incoming supply shipments; reviews and codes invoices, and forwards for payment; maintains files of purchasing requisitions and completed purchase orders; assists department management with budget-related activities; provides information on past budgets and expenditures for use in developing budget proposals; retrieves and reports information on expenditures and current fund balances; maintains schedules/calendars for department managers and/or professional staff; prepares department documents, records, reports and forms requiring knowledge of programs, policies, ordinances, County Codes and procedures; enters information into department programs and databases; answers department telephones; greets visitors, patrons and/or customers. Incumbent may perform other related duties as required.

Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (15-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Under normal conditions essential functions are performed without exposure to adverse environmental conditions.

MINIMUM QUALIFICATIONS: High school diploma or GED; supplemented by two years of experience providing clerical support. Proficient in the use of personal computers.

SELECTION PROCEDURE: Selection will be made from a register of eligible applicants that may be established by education, work experience, test score, personal interview, credit check, criminal history, driving history (copy of driver=s license may be required), drug screen, and/or physical examination.

Clayton County, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and current employees to discuss potential accommodations with the employer.

To download a copy of this job description click here.

Position : 2512

Type : INTERNAL & EXTERNAL

Location : SENIOR SERVICES

Grade : GRADE 15

Posting Start : 05/14/2024

Posting End : 12/31/9999

MINIMUM SALARY: $37,959.21