Legal Secretary

LEGAL SECRETARY - DIST ATTY

CLASSIFICATION TITLE: Legal Secretary

PURPOSE OF CLASSIFICATION

Performs clerical work for an assigned program within a legal office. Receives, records and processes legal documents; enters data and retrieves information from department databases; maintains electronic and manual files; receives, records, and processes payments; assists callers, customers, and visitors.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Provides clerical support to an assigned program within the District Attorney's Office or the Solicitor General's office. Works directly with Assistant District Attorneys, Assistant Solicitors General, and Investigators.

Receives legal documents and requests such as subpoenas, warrants, motions, discovery requests, etc.; reviews and records; incorporates with related legal documents and/or compiles with related case/file information; takes appropriate action.

Researches information to complete legal documents and records; prepares legal descriptions, agreements, contracts, notices, etc.; prepares legal drafts, letters, reports, summaries and correspondence; finalizes information/documents upon approval; maintains copies for department files and submits to appropriate parties.

Creates and maintains legal files for assigned programs/services; enters information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate.

Performs a variety of administrative duties pertaining to department fiscal and procurement activities; reconciles bank statements, requests purchase orders for payment of monthly accounts; prepares reimbursement memo and check and submits to the Finance department. Performs locate duties pertaining to postal records, credit reports, EPLN, Department of Labor records and driver's license records.

May receive process and disburse child support payments; and perform related recordkeeping and accounting functions. Identifies case management data and coordinates correction of data with case manager in order to resolve disbursement errors.

Answers telephones; greets clients and visitors; provides assistance, requested documents and information; refers callers/visitors to other staff members as appropriate.

Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.

Receives, dates, and distributes incoming mail; prepares outgoing mail.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM QUALIFICATIONS

High School Diploma or GED supplemented by two (2) years of experience providing clerical support in a legal, administrative business, or professional environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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Position : 616

Type : INTERNAL & EXTERNAL

Location : DISTRICT ATTORNEY

Grade : GRADE 215

Posting Start : 12/04/2023

Posting End : 12/31/9999

MINIMUM HOURLY RATE: $15.12