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Operations Administrative Assistant- Seasonal

4 months ago

Williams, United States Xanterra Parks & Resorts Full time

Overview

Live. Work. Explore. as a part of our Railway Operations team the Grand Canyon Railway and Hotel

Located in Williams, Arizona, the historic Grand Canyon Railway and Hotel is the place to get your career on the right track Open year-round, the Grand Canyon Railway operates scenic train rides, a full-service restaurant, pub, retail shops, and 3-diamond hotel. No matter what your job is, you will play an essential role in providing warm and friendly hospitality to all our guests.

We're hiring- all aboard for a fun and exciting job

Job Summary:

The Administrative Assistant provides support to the General Manager of Resort and Train Operations and their respective department heads, performing work of important/confidential nature; preparing reports, arranging appointments; receiving and directing incoming telephone calls and visitors in a pleasant and professional manner; taking meeting minutes, providing administrative support for appropriate individuals as assigned.

The Details:Position Type: Full-Time, Year-RoundSeason Dates: Hire date to July 12th, 2024 Pay: $19.65 an hourSchedule: Typical schedule is 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

Why the Grand Canyon Railway?We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection, we are proud to offer these unique Grand Canyon experiences.

Life at the Grand Canyon Railway:

* No employee housing available
* Generous benefit program including medical, dental, and vision coverage, paid time off, and more
* A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
* Meet people of all ages from all over the country and world

Benefits and Perks:

* Free gym and pool access
* Free train tickets
* Free entry to Bearizona
* Exclusive retail and dining discounts at GCR and other Xanterra properties
* The adventure of a lifetime

Responsibilities

Responsibilities:

* Fully understand and support Xanterra Mission Statement and Core Values.
* Maintain recordkeeping of capital projects with supporting documentation. A high level of accuracy is required in this area.
* Scan documentation for appropriate record keeping and electronic filing.
* Facilitate Special Rate Request reservations and collaborate
* Review Unifocus, customer comment cards and letters and respond with appropriate letters. Follow up via research of OPERA reservations associated with complaints or refunds.
* Monitor and track Unifocus guest comment report. Distribute Unifocus reports monthly.
* Maintain adequate back stock of business supplies for executive offices.
* Record meeting minutes of special events and prepare minutes report for property distribution.
* Coordinate Polar Express Charity Train groups. Assist with seasonal and holiday event planning.
* Maintain meeting room schedules in Outlook and create BEO for Food and Beverage if needed.
* Process CEA paperwork with corporate office and execute CEA project via communication with vendors and contractors on assigned projects.
* Assist Trainmaster with Uniforms and Supplies.
* Assist Risk Director when offsite in filing and faxing worker's comp and insurance claims.
* Process for payment company vehicle fuel receipts and invoices.
* Other duties as assigned.

Qualifications

Qualifications:

* Previous clerical or administrative experience.
* Proficiency with computers and common office equipment.
* Experience with MS Office, in particular Outlook, Excel spreadsheets and Word and ability to learn new systems.

Physical Requirements include:

While performing the duties of this job, the employee is:

* Constantly, handling and using wrist motion.
* Frequently sit, reach outward, reach above shoulder, squat/kneel, bend, lift/carry up to 20lbs, push/pull up to 25lbs.
* Occasionally stand, walk, climb, lift/carry and push or pull up to 50lbs.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.