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Administrative Assistant

1 month ago

Denver, United States Totally Joined for Achieving Collaborative Techniques Full time
About Us:

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.

About the Position:

TJFACT is seeking a well-versed Administrative Assistant to support our Veterans Health Administration (VHA) Office of Finance team in Denver, CO.

This role is contingent upon reward.

DUTIES AND RESPONSIBILITIES:

  • Open mail and collate the documents and checks into batches. The Debt Management Department receives up to 500 pieces of United States Postal Service (USPS) mail daily. Each correspondence must be opened, removed from the envelope, and attached together. Each correspondence is then put together in batches of 25.
  • Input documents and check information into the DAPER application. The opened and batched correspondence data must be entered for tracking and accountability purposes. This is performed in the DAPER application. A tracking number is then assigned to each correspondence.
  • Scan documents and checks into the designated shared drive for further processing. Documents are scanned into the local VA shared drive (paper to electrons) for further processing.
  • Research incoming check refunds to determine the reason(s) for collection. Determines the specific obligation, bill of collection, and claim number to apply to claim expenditure refunds to.
  • Evaluates whether collections apply with Appropriations Law and prepared vouchers to refund collections not in compliance.
  • Inputs collection information into subsidiary accounts receivable system for collections related to bills of collection.
  • Provide VHA Accounting with official back-up documentation to support inputs of collection information into subsidiary accounts receivable system for collections related to bills of collection.
  • Create billing documents and debt notification letters. Identifies the nature of the debt issue, Establishes Bills of Collection, and other billing documents by reviewing documents for missing or discrepant information, reviewing claims, and verifying eligibility.
  • Performs research and analysis to determine the validity and status of debt owed the Government in compliance with Federal Laws and VA debt collection policy and procedures. Ensures language and address of filling correspondence is technically correct and that completed bills are recorded, printed, and mailed.
  • Review and respond to correspondence relating to debts, third party subrogation cases and payments. This includes researching, compiling, and preparing supporting accounts receivable documentation relating to existing debts for which suspension or termination has been requested.
  • Perform follow-up research and review of aged accounts receivables to determine appropriate action.

REQUIRED QUALIFICATIONS:

  • High school degree
  • Minimum of 5 years applicable experience
  • Ability to prepare reports and other program documentation
  • Ability to prepare graphics for presentations
  • Ability to plan and coordinate meetings/conferences
  • Ability to perform data entry, filing, and reproduction
  • Ability to apply familiarity with specialized and technical terminology to proofread and edit documents.
  • Possess strong oral and written communication skills
  • Ability to complete research via internet

BENEFITS:

  • Medical, Vision and Dental Insurance
  • 401-K plus match
  • Paid Vacation days
  • Paid holidays
  • Short Term and Long-Term Disability
  • Voluntary Term Life

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)