Administrative Assistant

1 month ago

Indianapolis, United States Simon Property Group Inc Full time

Job Location:

Corporate Indianapolis

PRIMARY PURPOSE:

The Administrative Assistant works closely with the Assistant General Counsel and under the direction of the Supervisor of Legal Development. The Administrative Assistant is responsible for providing administrative support to the entire department, including filing, processing incoming and outgoing mail, travel arrangements, and scheduling meetings. He/she is responsible for running, scanning, organizing, and sending documents within the company and to outside parties.

PRINCIPAL RESPONSIBILITIES:

* Maintain the High-Density files in the work room. This includes reorganizing the existing files, creating new file folders, and sending files offsite when necessary.
* Update TyMetrix, including preparing reports, searches, along with opening, updating and closing matters.
* Processing of invoices through TyMetrix, and completion of check requests.
* Word processing and preparing documents using Microsoft Office (Word, Excel, PowerPoint, and Access).
* Prepare UPS, certified mail, and regular mailings for delivery.
* Creation of DocuSign envelopes for electronic signature, creation of execution memos and obtaining executive signature on documents.
* Maintenance of the department's electronic file repository and preparation of files for SharePoint transition.
* Upload documents into the TAP file system and kick off of workflows for document processing.
* Creation of Coupa purchase orders and requisitions.
* Maintain EV charging stations tracker and research.
* Obtaining data for estoppels, renewals, and right of first refusals.
* Schedule meetings and send invitations for meetings.
* Schedule any travel for the department as needed and prepare expense reports.
* Open, date stamp, and distribute mail.
* Notarize (if a notary) and witness documents.
* Demonstrate excellent communication skills both orally and in writing.
* Desire to improve skills or learn skills that are required for position.
* Promotes a positive workplace atmosphere.
* Other tasks as assigned.

MINIMUM QUALIFICATIONS:

* Administrative experience in a fast-paced environment.
* Solid understanding of office computer technologies and applications including Outlook and Office, with the ability to learn new software.
* Ability to multi-task and communicate effectively with a team of professionals within and outside of the company.
* Ability to stay organized and assist with organization.
* Ability to prioritize, coordinate, multi-task, and demonstrate initiative.
* Able to show good judgement.

  • Administrative Assistant

    4 weeks ago

    Indianapolis, United States Simon Property Group, Inc. Full time

    The Administrative Assistant works closely with the Assistant General Counsel and under the direction of the Supervisor of Legal Development. The Administrative Assistant is responsible for providing administrative support to the entire department, i Administrative Assistant, Administrative, Processing, Assistant

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Simon Property Group, Inc. Full time

    The Administrative Assistant works closely with the Assistant General Counsel and under the direction of the Supervisor of Legal Development. The Administrative Assistant is responsible for providing administrative support to the entire department, i Administrative Assistant, Administrative, Processing, Assistant Learn More

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Acuren Industrial Services Full time

    Acuren is currently seeking an Administrative Assistant to help with operations at our Indianapolis IN location. The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, rec Administrative Assistant, Administrative, Assistant, Records

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Acuren Industrial Services Full time

    Acuren is currently seeking an Administrative Assistant to help with operations at our Indianapolis IN location. The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, rec Administrative Assistant, Administrative, Assistant, Records Learn More

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Pike Township District Full time

    Secretarial/ Clerical Positions/ Administrative Assistant. Date Posted: 11/12/2024 Location: Administrative Services Center Administrative Assistant, Administrative, Assistant, Education

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Pike Township District Full time

    Secretarial/ Clerical Positions/ Administrative Assistant. Date Posted: 11/12/2024 Location: Administrative Services Center Administrative Assistant, Administrative, Assistant, Education Learn More

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Pike Township District Full time

    Position Type: Secretarial/Clerical Positions/Administrative Assistant Date Posted: 11/12/2024 Location: Administrative Services Center    Attachment(s): * Administrative Assistant to Assistant Superintendent Job Description.pdf

  • Administrative Assistant

    2 weeks ago

    Indianapolis, United States United Hospital Services Full time

    Company DescriptionUnited Hospital Services (UHS) provides full-service linen and laundry solutions to healthcare facilities in Indiana and Chicagoland. We offer a wide range of products including patient apparel, scrub suits, bed linens, isolation gowns, OR linens, and clinic services. Our commitment is to deliver high-quality products to support healthcare...

  • Administrative Assistant

    1 month ago

    INDIANAPOLIS, United States Stantec, Inc. Full time

    We are currently seeking an Administrative Professional located in Indianapolis, IN. The successful candidate will have demonstrated experience in a similar role, a high degree of professionalism, and excellent client service and communication skills Administrative Assistant, Administrative, Support Staff, Operations, Assistant, Microsoft, Manufacturing

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Stantec, Inc. Full time

    We are currently seeking an Administrative Professional located in Indianapolis, IN. The successful candidate will have demonstrated experience in a similar role, a high degree of professionalism, and excellent client service and communication skills Administrative Assistant, Administrative, Support Staff, Operations, Assistant, Microsoft, Manufacturing...

  • Administrative Assistant

    2 months ago

    Indianapolis, United States Lorven Technologies Full time

    Position: Administrative Assistant Location: Indianapolis, IN (Onsite Role) Contract *Both Webcam and In-person. Purpose of Position/Summary: The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Under the supervision of the...

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Pike Township District Full time

    Position Type:Secretarial/Clerical Positions/Administrative AssistantDate Posted:11/12/2024Location:Administrative Services Center  Attachment(s):* Administrative Assistant to Assistant Superintendent Job Description.pdf Learn More

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Simon Property Group, Inc. Full time

    The successful candidates responsibilities will include, but not be limited to: Support the propertys financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Simon Property Group, Inc. Full time

    The successful candidates responsibilities will include, but not be limited to: Support the propertys financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, Administrative Assistant, Administrative, Assistant Learn More

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Amergis Full time

    Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at a medical office. The Administrative Assistants will be the initial contact person for patients when they enter the medical office.Responsibilities Candidate will plan and...

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Elanco Animal Health Full time

    Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination. Manage large, complex meetings at various location Administrative Assistant, Administrative, Business Partner, Microsoft, Assistant, Animal Care

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Campbell Soup Company Full time

    Since 1869 we've connected people through food they love. Were proud to be stewards of amazing brands that people trust. Our portfolio includes the iconic Campbells brand, as well as Michael Angelos, noosa, Pace, Pacific Foods, Prego, Raos Homema Administrative Assistant, Administrative, Assistant, Project Management, Equipment Repair, Manufacturing, Support

  • Administrative Assistant

    3 weeks ago

    Indianapolis, United States Campbell Soup Company Full time

    Since 1869 we've connected people through food they love. Were proud to be stewards of amazing brands that people trust. Our portfolio includes the iconic Campbells brand, as well as Michael Angelos, noosa, Pace, Pacific Foods, Prego, Raos Homema Administrative Assistant, Administrative, Assistant, Project Management, Equipment Repair, Manufacturing, Support...

  • Administrative Assistant

    2 weeks ago

    Indianapolis, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a permanent employment opportunity for an Administrative Assistant in Indianapolis, Indiana. This role is fully on-site in a quiet office environment. As an Administrative Assistant, you will be involved in a wide range of administrative tasks including document preparation, handling inbound and outbound calls,...

  • Administrative Assistant

    1 week ago

    Indianapolis, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are welcoming applications for the role of an Administrative Assistant in the vibrant city of Indianapolis, Indiana. This role offers a contract to permanent employment opportunity in the industry. You will be a vital part of our team, providing administrative support, managing customer inquiries, and maintaining accurate...