Office Assistant

Chipton-Ross is seeking an Office Assistant for a contract opportunity in Pocasset, MA 02559.

RESPONSIBILITIES:
In this position you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative duties, you will manage key internal communications, in-office events and hospitality.

Plan and coordinate regional meetings Ad hoc assistance with key events and programs

Act as gatekeeper to general inquiries
Direct guests, visitors, and clients in the proper direction Receive mail, packages and courier and food deliveries
Answer questions regarding general office operations from employees Complete various building operations projects as assigned
Troubleshoot problems and arrange repairs of office equipment Manage and maintain office supply inventory (see below)
Manage product inventory and maintain spreadsheets
Restock pantry coffee/milk/snacks first thing each morning, as needed throughout the day
Clean and set up new hire desks with supplies
Order and stock supplies (bi-weekly): Office supplies (Staples), printer/fax/copier toner, mailing supplies, kitchen supplies, stationery, snacks and fruit, coffee refill, water refill, Client product (when necessary)

Maintain work stations, storage room, kitchen, lounge area and conference rooms
Coordinate cleanup for events and meetings with relevant EA's and support staff
Manage trash and recycling procedures

REQUIRED EXPERIENCE:
- 3+ years of experience performing administrative and clerical tasks
- Microsoft Word, Excel, PowerPoint, and Outlook
- Ability to work independently and in a proactive manner
- Highly organized and able to multi-task in a fast-paced environment
- Knowledge of basic A/V equipment and basic technology
- Exemplary communication skills (written and verbal)
- Ability to manage multiple projects simultaneously
- Sense of humor, and ability to work with multiple managers and personality types

EDUCATION:
Accredited HSD/GED

WORK HOURS:
Part-Time / 1st Shift
Monday-Friday 8:00 AM - 1:00 PM
Expected Weekly Hours: 24-28 Hours

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