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Executive Assistant | Mobile Convention Center
3 months ago
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and Linkedln.
Overview
This role serves as critical support to the GM and AGM. The position requires a high level of confidentiality and discretion while providing excellence in customer service. Primary responsibilities include managing schedules, coordinating meetings, handling correspondence, presentations, reports, and research. Acting as the primary liaison amongst leadership, corporate, staff, clients, contract partners, and other key internal and external stakeholders. They must possess strong organizational and communication skills, attention to detail, and proficiency in office software. Multitasking effectively is an essential quality for success in this role.
This role will pay a salary of $26.00hr to $30.00hr.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).
expires 7/01/2024
About the Venue
The Arthur R. Outlaw Mobile Convention Center is a spectacular facility providing excellent meeting accommodations. 317,000 gross sq. ft., including 100,000 sq. ft. exhibit hall. Unique design includes terraces for outdoor social functions and breathtaking view of Mobile River.
Responsibilities
* Organize and expedite General Manager's correspondence, as well as provide administrative support to other departments as requested
* Manage travel arrangents for General Manager • Supervise/Train/Schedule all Receptionists • Perform all word processing and spreadsheet related duties • Open and distribute all MCC mail as well as stamp and prepare all outgoing mail • Log-in, endorsement and date stamp all checks on a daily basis and forward to accounting; provide copy of log-in sheet to Civic accounting • Coordinate in-house signage and perform daily updates on the informational monitors, exterior and interior marquees • Update and distribute event reservation summary • Monitor and update contracts and addendums in event files • Prepare all License Agreements • Receive from booking: Contract info & Estimate • Create and Print Rent Waiver to the City, if required• Make Contract File -include all paperwork and manage file distribution•Manage monthly calendar and distribbution to departments
* Update/maintain all contract files • Make sure all paperwork is scanned into booking system as they are received • File completed file in the filing cabinet in assigned area
* Inventory and order ofice supplies• All other duties as assigned
Qualifications
* Associates degree from accredited college or university with major coursework in accounting or finance preferred, but not necessary.
* Mnimum of 1 year accounting experiance
* Solid understanding of and ability to apply generally accepted accounting principles and procedures.
* Strong interpersonal skills necessary, including excellent verbal and written communication skills.
* Excellent organization skills.
* Ability to work independently and as part of a team.
* Sage 100 and ADP Payroll Software experience preferred but not necessary; will train.
* Proficient in Mocrosoft Office
Strengthened by our Differences. United to Make a Difference.
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
EEO
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
