Entry Level Operations Assistant
3 weeks ago
OVERVIEW
Our Operations team is looking for a new addition This is a great opportunity for a recent graduate interested in business or someone who is looking to move into operations support. This position is full-time, based at our corporate office location in Hauppauge, NY. The person who fills this role will be managing all aspects of the sales ordering process.
Responsibilities
* Checking orders for accuracy and bringing errors to the attention of the ISR/Buyers
* Reviewing open order report against distributor reports and receiving in material once shipped. This includes obtaining tracking numbers and serial numbers from the vendor websites and entering information into NetSuite.
* Create fulfillments in NetSuite for billing purposes.
* Monitor ETA dates and update in NetSuite as changes occur.
* Work with the buyers to resolve any vendor discrepancies.
* Entering customer owned sales orders and purchase orders
* Processing fulfillments and invoicing for customer owned projects (DOE, SCA, Northwell)
* Escalate issues, as necessary.
* Processing of Returns and Credit Memo's as needed
Inventory:
* Entering End of Life Inventory adjustments into NetSuite - R1094 (CCU & IPDVS projects)
* Obtaining and communicating End of Life disposition information from File maker (Northwell)
* Inventory cycles are performed weekly to ensure that inventory counts are accurately reflected in NetSuite for reporting purposes.
Reports:
* Generate reports for all vendor reporting.
* Review report against the criteria and prepare individual reports for each vendor based on their required criteria. Provide report to Operations Manager for review.
* Submit reports to vendors in a timely manner meeting all vendor requirements.
* Provide report to Operations Manager and VP/General Manger NY by the 15th of every month. This report monitors the status of our sales to each contract.
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