Entry Level Operations Assistant

1 month ago


Hauppauge, United States Custom Computer Specialists Full time

OVERVIEW Our Operations team is looking for a new addition This is a great opportunity for a recent graduate interested in business or someone who is looking to move into operations support. This position is full-time, based at our corporate office location in Hauppauge, NY. The person who fills this role will be managing all aspects of the sales ordering process. Responsibilities * Checking orders for accuracy and bringing errors to the attention of the ISR/Buyers * Reviewing open order report against distributor reports and receiving in material once shipped. This includes obtaining tracking numbers and serial numbers from the vendor websites and entering information into NetSuite. * Create fulfillments in NetSuite for billing purposes. * Monitor ETA dates and update in NetSuite as changes occur. * Work with the buyers to resolve any vendor discrepancies. * Entering customer owned sales orders and purchase orders * Processing fulfillments and invoicing for customer owned projects (DOE, SCA, Northwell) * Escalate issues, as necessary. * Processing of Returns and Credit Memo's as needed Inventory: * Entering End of Life Inventory adjustments into NetSuite - R1094 (CCU & IPDVS projects) * Obtaining and communicating End of Life disposition information from File maker (Northwell) * Inventory cycles are performed weekly to ensure that inventory counts are accurately reflected in NetSuite for reporting purposes. Reports: * Generate reports for all vendor reporting. * Review report against the criteria and prepare individual reports for each vendor based on their required criteria. Provide report to Operations Manager for review. * Submit reports to vendors in a timely manner meeting all vendor requirements. * Provide report to Operations Manager and VP/General Manger NY by the 15th of every month. This report monitors the status of our sales to each contract.



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