Administrative Assistant

1 month ago

New York, United States Department for Persons with Disabilities Full time

Are you passionate about making a difference in others' lives? Then come join the Straight and Narrow team

Headquartered in Paterson, NJ, Straight and Narrow is the largest program of its kind. We provide innovative and compassionate services to individuals struggling with substance use and co-occurring disorders. We are looking for dedicated, caring and compassionate people to work in our Residential/Outpatient Treatment Facilities and Community Programs.

Administrative Assistant

Location: Paterson, NJ

Schedule: Monday- Friday 8:30am-1:30pm

Job Summary:

* Responsible for performing secretarial, Clerical, reception duties, overseeing maintenance of units office equipment and office supplies; maintaining units files in an organized and up-to-date manner and conduct billing.
* Answer all incoming phone calls and secure telephone/reception coverage when not in work area.
* Type, file and distribute all memorandums, reports and correspondence for Director, Clinical Supervisor and counseling staff (as needed).
* Type and distribute progress reports to appropriate referral sources
* Organize and maintain client rosters and communicate with the Admission Department
* Receive, open and distribute mail (when applicable)
* Prepare all outgoing mail and assure that it is sent on day prepared
* Develop and maintain an organized system of information management
* Maintain and file paperwork for all treatment files (when applicable)
* Ensure that all open client files are up-to-date and organized alphabeticallyall closed files are organized alphabetically and are easily accessible
* Oversee functioning of all office equipment and machines (i.e., fax, copy machine, etc.)
* Monitor and order all office supplies
* Attend weekly staff meetings and take meeting minutes (when applicable)
* Observe all confidentially requirements required by regulating agencies
* Billing duties include verify insurance eligibility, submit claim files to Medicaid, Managed Care insurance and any other applicable NJ approved billing portals. Confirm claim file acceptance and resolve any known issues related to the file submission. Identify, correct and track critical billing errors in coordination with the treatment provider. Perform data entry, payment posting collection and receivable reports. Participate in scheduled billing meetings. Other billing duties as assigned.

Qualifications:

High School diploma or GED; proficiency in English Language; computer literate with all word processing applications; familiarity with office equipment; ability to interact appropriately with clients, staff and outside persons and hold confidential all client and agency/department information obtained as a result of performing job responsibilities.

Benefits:

For full time positions, we offer medical, vision, dental, life and supplemental life insurance. Accidental and Critical Illness Insurance, 403B with employer match, Paid Time off (PTO), in house training seminars, two training days for certified professionals. SN also offers supervision for those individuals trying to become licensed in NJ as a LCADC/CADC, LSW, LCSW, LAC, LPC and LMFT. We participate in employee discount programs such as the Working Advantage program.

  • Administrative Assistant

    1 month ago

    New York, United States Ultimate Staffing Services Full time

    We are searching for an experienced Administrative Assistant to work in Midtown, NY for a global financial investment firm. The Administrative Assistant role a variety of challenges and opportunities for growth. This position requires individuals who Administrative Assistant, Administrative, Assistant, Project Management, Skills, Staffing, Travel

  • Administrative Assistant

    1 month ago

    New York, United States Leake & Watts Services Inc Full time

    The Administrative Assistant will provide clerical and administrative support to the Training, Performance Evaluation and Monitoring (PEM), and Diversity, Fairness, and Belonging (DFB) Departments. Job Responsibilities: General Responsibilities. Coor Administrative Assistant, Administrative, Assistant, Monitoring, Data Entry

  • Administrative Assistant

    3 weeks ago

    New York, United States Leake & Watts Services Inc Full time

    The Administrative Assistant will provide clerical and administrative support to the Training, Performance Evaluation and Monitoring (PEM), and Diversity, Fairness, and Belonging (DFB) Departments. Job Responsibilities: General Responsibilities. Coor Administrative Assistant, Administrative, Assistant, Monitoring, Data Entry Learn More

  • Administrative Assistant

    3 weeks ago

    New York, United States The Fortus Group, Inc. Full time

    Fortus Healthcare Resources is seeking a Travel Administrative Assistant for an immediate opening in NY, NY . Administrative Assistant, Administrative, Assistant, Staffing Learn More

  • Administrative Assistant

    4 weeks ago

    New York, United States Touro College & University System Full time

    Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the Medical Imaging Program, including but not limited to directing calls and routine Administrative Assistant, Administrative, Assistant, Processing

  • Administrative Assistant

    3 weeks ago

    New York, United States Touro College & University System Full time

    Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the Medical Imaging Program, including but not limited to directing calls and routine Administrative Assistant, Administrative, Assistant, Processing Learn More

  • Administrative Assistant

    3 weeks ago

    New York, United States Touro College & University System Full time

    Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the medical Imaging Program, including but not limited to directing calls and routine Administrative Assistant, Administrative, Assistant, Education Learn More

  • Administrative Assistant

    1 month ago

    New York, United States Dow Jones & Co. Inc. Full time

    Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of Administrative Assistant, Business Operations, Administrative, Assistant, Equipment Maintenance

  • Administrative Assistant

    2 months ago

    New York, United States Marconi Technologies Full time

    Company Description Marconi Technologies is a leader in technological innovation and radio communication, specializing in Telecommunication and Life Safety Technology. With expertise in Auxiliary Radio Communication Systems, Bi-Directional Amplifier/Distributive Antenna Systems, and Cellular Boosters, we are dedicated to providing robust options and ensuring...

  • Administrative Assistant

    3 weeks ago

    New York, United States Dow Jones & Co. Inc. Full time

    Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of Administrative Assistant, Business Operations, Administrative, Assistant, Equipment Maintenance Learn More

  • Administrative Assistant

    4 weeks ago

    New York, United States New York Life Insurance Company Full time

    Location Designation: Hybrid - 3 days per week Duties & Responsibilities: The Administrative Assistant will support the Americas Distribution Team of New York Life Investment Management (NYLIM). This individual will interact and serve as the first li Administrative Assistant, Administrative, Assistant, Operations, Skills, Diversity, Insurance

  • Administrative Assistant

    3 weeks ago

    New York, United States Marsh & McLennan Companies, Inc. Full time

    We are seeking a talented individual to join our team at Guy Carpenter. This role will be based in New York. This is a hybrid role that has a requirement of working at least three days a week in the office. This Administrative Assistant role underta Administrative Assistant, Administrative, Assistant, Operations, Total Rewards Learn More

  • Administrative Assistant

    1 month ago

    New York, United States Connection Full time

    Introduction You’re a multitasker, capable of moving a mile a minute and keeping everyone else on track. There’s an art and a science to a well-organized calendar—and nothing makes you happier than an empty inbox. Overview Connection Services has a fantastic opportunity for an IT Administrative Assistant in New York, NY. A well-established, active,...

  • Administrative Assistant

    3 weeks ago

    New York, United States ganebrothers Full time

    Job OverviewOur organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include answer phone callsarrange meetingssupervise staffperform a variety of general clerical and administrative tasks.We are searching for a person who is skilled in administration...

  • Administrative Assistant

    1 month ago

    New York, United States Pioneer Data Systems Full time

    Position Details: Our client, a world-leading Pharmaceutical Company in New York, NY is currently looking for an Administrative Assistant I to join their expanding team. Job Title: Administrative Assistant I / Pharma Industry / Hybrid Work Duration: 12 months contract, extendable up to 36 months Location: New York, NY Hybrid Role: Onsite...

  • Administrative Assistant

    3 weeks ago

    New York, United States Pioneer Data Systems Full time

    Position Details: Our client, a world-leading Pharmaceutical Company in New York, NY is currently looking for an Administrative Assistant I to join their expanding team. Job Title: Administrative Assistant I / Pharma Industry / Hybrid Work Duration: 12 months contract, extendable up to 36 months Location: New York, NY Hybrid Role: Onsite 2-3 days per...

  • Administrative Assistant

    1 month ago

    New York, United States buerke Full time

    Job OverviewOur organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. ResponsibilitiesManage the work process by...

  • Administrative Assistant

    3 weeks ago

    New York, United States buerke Full time

    Job OverviewOur organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. ResponsibilitiesManage the work process by...

  • Administrative Assistant

    1 month ago

    New York, United States ProMed Staffing Resources Full time

    Admin/ Medical assistant opening for a Urology practice in upper Manhattan. 80% front office 20% clinical back office. Must have one year experience. Temp to direct hire. Administrative Assistant, Assistant, Administrative, Staffing

  • Administrative Assistant

    3 weeks ago

    New York, United States ProMed Staffing Resources Full time

    Admin/ Medical assistant opening for a Urology practice in upper Manhattan. 80% front office 20% clinical back office. Must have one year experience. Temp to direct hire. Administrative Assistant, Assistant, Administrative, Staffing Learn More