Staff Assistant III

3 weeks ago


Boston, United States Partners Healthcare System Full time

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Under the direction of the supported physicians and Project & Operations Specialist, the Staff Assistant III performs the responsibilities outlined below.

* Outlook calendar management


* Booking zoom and/or Microsoft Teams meetings, in-person meetings


* Facilitates travel arrangements


* Book travel on behalf of providers


* Provide travel planning document w/ itinerary and important flight/hotel information


* Submit travel expenses for reimbursement


* Processes and manages reimbursement requests


* Orders supplies, including business cards, white lab coats, office supplies, work phones


* Manages incoming mail; clinical and administrative


* Assists with function planning


* Book conference rooms & auditoriums across the main campus


* Record meetings & upload file to a specified location (e.g., Dropbox)


* Plan and coordinate catering


* Manages FMLA and disability forms


* Maintains monthly provider coverage calendar for certain disease groups


* Ongoing tracking of physician out of office dates via quarterly reports


* Maintains confidentiality and privacy, which is consistent with HIPAA guidelines.


* Provides cross coverage for other practice staff members for absences, vacations, etc. and during variations in workflow, as needed


* Manages and tracks corporate credit card expenses


* Tracks memberships and renews as needed


* Office/Building Assistance


* Call Buildings and Grounds on behalf of providers


* Call Environmental Services on behalf of providers


* Computer/Electronic Device Assistance


* Call/open ticket with IS on behalf of providers


* Routine check ins with physicians to discuss pending tasks


* License Renewal/Application Support


* Assistance in filling out forms, mailing/emailing documents to submit


* Notarizing documents


* Distribution List Management


* Own an email DL to add/remove members when requested


* Other Duties as Assigned



SKILLS & COMPETENCIES REQUIRED:

* High proficiency of Microsoft Office (ie, Microsoft Outlook, Calendar Mgmt, Word, Excel)


* Strong interpersonal and customer service skills.


* Strong communication skills (written and oral).


* Ability to work independently and be a team player.


* Ability to build and maintain effective working relationships internally and externally


* Ability to prioritize work, take initiative, and complete tasks in a timely manner at the highest level of proficiency.


* Ability to multi-task and adapt to a fast-paced environment. A high degree of initiative and independent judgment


* Excellent time management skills and ability to prioritize tasks


* Excellent and effective customer service and communication skills; demonstrated ability to work effectively and courteously with various groups of individuals, including physicians, and executive assistants/administrative coordinators to VPs and Chiefs.


* Ability to function as a member of a team and share knowledge and skills within the team.


* Ability to conceptualize situations, actively resolve problems and complex issues and appropriately seek guidance and direction when needed.


* Ability to respond patiently and perform in stressful situations and handle difficult calls



EDUCATION:

* High School Diploma or GED required. College education or a Secretarial Training Certificate Program desirable.
* Minimum of 3 years secretarial experience or equivalent in a medical or health care related setting

WORKING CONDITIONS:

* Hybrid environment



This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of staff members under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level or difficulty.


  • Staff Assistant Iii

    4 weeks ago


    Boston, United States Massachusetts General Hospital(MGH) Full time

    **Staff Assistant III** - (3286388) **_GENERAL SUMMARY/ OVERVIEW STATEMENT_**_:_** Under the direction of the supported physicians and Project & Operations Specialist, the Staff Assistant III performs the responsibilities outlined below. - Outlook calendar management - Booking zoom and/or Microsoft Teams meetings, in-person meetings - Facilitates travel...


  • Boston, United States Harvard University Full time

    **Job Summary** The Staff Assistant will be responsible for the daily administrative support of the Department and Advanced Graduate Education Programs within the Department of Oral Medicine, Infection, and Immunity. Due to their diverse roles, the level of support and time commitment to each faculty member varies considerably and may fluctuate to meet the...

  • Staff Assistant III

    2 weeks ago


    Boston, United States Harvard University Full time

    The Harvard Center for Population and Development Studies (HCPDS) is a university-wide initiative, dedicated to interdisciplinary research focused primarily on the quantitative social science of population change, socioeconomic development, and publi Assistant, Faculty, Staff, Office Manager, Technology


  • Boston, United States Partners Healthcare System Full time

    General Summary/Overview Statement: The Wellman Center for Photomedicine at Massachusetts General Hospital is seeking a Executive Staff Assistant candidate to manage and handle administrative activities in the Director's office. The Executive Staff Assistant will work independently, receiving guidance and supervision from the Director. The candidate will...

  • Coordinator Iii

    2 days ago


    Boston, United States Boston Public Health Commission Full time

    The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an...


  • Boston, United States East Boston Neighborhood Health Center Full time

    Billing Specialist IIIEast Boston, MAFull-time, benefit eligibleThe Billing Specialist III is responsible for organizing work flow to complete the timely and accurate submission of medical and dental claims to Medicaid, Medicare, other third party payors and patients. This position is consistently learning how to better utilize EPIC (EBNHC’s practice...


  • Boston, United States East Boston Neighborhood Health Center Full time

    Description: The Billing Specialist III is responsible for organizing work flow to complete the timely and accurate submission of medical and dental claims to Medicaid, Medicare, other third party payors and patients. This position is consistently learning how to better utilize EPIC (EBNHC’s practice management software), comply with the various...

  • Coordinator III

    3 days ago


    Boston, United States Boston Public Health Commission Full time

    Job Description The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression....


  • Boston, United States SST Direct Full time

    Job DescriptionJob DescriptionDIRECT HIRE: Seeking an experienced Estimator III for an opportunity in the Portland, OR. area.  As Estimator III, you will oversee, manage, and accomplish the completion of estimates for assigned projects.  This includes the oversight of Estimator(s) and Procurement Specialist in support of assigned projects.  As Estimator...


  • Boston, United States Massachusetts General Hospital(MGH) Full time

    **Patient Services Coordinator III** - (3290861) Internal Medicine Associates (IMA) Primary Care Practice **PRINCIPAL DUTIES AND RESPONSIBILITIES**: The Patient Services Coordinator III, under supervision of the Group Practice Administrator, is the primary connection between patients and providers. This role provides general administrative support to...

  • Staff Assistants

    3 weeks ago


    Boston, United States City of Boston Massachusetts Full time

    The City of Boston, Parks & Recreation Department, offers a wide variety of summer programs including, but not limited to drop-in programs, golf, soccer, rugby, sports camp(s), baseball, softball programs and much, much more. The Staff Assistant(s) s Staff, Assistant, Program Director, Education, Recreation

  • Staff Assistant, II

    3 weeks ago


    Boston, United States Mass General Brigham Full time

    Staff Assistant, II-(3288026) Description General Summary/Overview Statement: Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department  The Diabetes...

  • Staff Assistant, II

    23 hours ago


    Boston, United States Mass General Brigham Full time

    Staff Assistant, II-(3291695) Description General Summary/Overview Statement: Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department  The Diabetes...


  • Boston, United States Bunker Hill Community College Full time

    The Accountant III position primarily supports accounting functions and provides administrative support as needed across the Grants division. This position will perform various accounting duties over the College's various grants, ensuring that grant records are accurately maintained in accordance with both College rules and grant and governmental...

  • Staff Assistants

    3 weeks ago


    Boston, United States City of Boston, MA Full time

    Overview THIS IS A TEMPORARY, SUMMER ONLY POSITION. Brief Job Description (essential functions of the job): The City of Boston, Parks & Recreation Department, offers a wide variety of summer programs including, but not limited to drop-in programs, golf, soccer, rugby, sports camp(s), baseball, softball programs and much, much more. The Staff Assistant(s)...


  • Boston, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    GENERAL SUMMARY / OVERVIEW STATEMENT:Under the general direction of the Executive Director for Orthopaedics, the incumbent is responsible for providing administrative support to the identified members of the department while maintaining a close and highly responsive relationship to all members of the department. In this highly visible role, the assistant...


  • Boston, United States Massachusetts General Hospital(MGH) Full time

    GENERAL SUMMARY / OVERVIEW STATEMENT: Under the general direction of the Executive Director for Orthopaedics, the incumbent is responsible for providing administrative support to the identified members of the department while maintaining a close and highly responsive     relationship to all members of the department.  In this highly visible role, the...


  • Boston, United States East Boston Neighborhood Health Center Full time

    Revenue Cycle Specialist III East Boston, MAFull-time, benefit eligibleReporting directly to department manager and under the general direction of the Lead Biller, the EBNHC Revenue Cycle Specialist performs a wide spectrum of billing functions to minimize accounts receivable and enhance collection performance. This position is relied upon to train staff and...


  • Boston, United States Partners Healthcare System Full time

    9CD Staff Nursing Assistant 36 hrs. rotating A $750.00 sign on bonus is being offered to eligible new employees hired in our PCA positions. Excellent Care to Patients and Families • The Best Staff • In the Safest Environment Nursing at Brigham and Women's Hospital is known for their excellent clinical practice and for keeping patients and their...

  • Staff Assistant

    4 days ago


    Boston, United States Tufts University Full time

    Overview The Tufts University School of Medicine Graduate Programs (TUSMGP) department confers the Doctorate in Physical Therapy (DPT), Master of Public Health (MPH), Master of Medical Science (MMS) by the Physician Assistant Program, Master of Science in Health Informatics and Analytics (MS-HIA), and Master of Science in Biomedical Sciences (MBS). The...