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Staff Assistant, II
3 weeks ago
Description
General Summary/Overview Statement:
Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department
The Diabetes Research Center is dedicated The DRC includes dedicated exam rooms and laboratory space.This position will provide crucial support in the day-to-day operations of the DRC.
Principal Duties and Responsibilities:
General Support:
Perform general office duties, including answering phones, reception of patients, and processing incoming and outgoing deliveries. Purchasing supplies and equipment and monitoring inventory Manage freezers, temperature monitoring, supply inventory, kitchen/lab cleaning schedule, special projects/events, dry ice supply Manage records storage and retrieval Monthly equipment QCProvides support for DRC related events & meetings
Schedules and supports meetings and eventsRoom reservationsRoom, conference call and videoconferencing set-upCatering orders, room setup/breakdownGreeting & escorting guests Coordinate interview schedules and assist with onboarding new employees/non-employee research staffProvides financial support:
Processes general invoicesAssist with monthly expense/Pcard reconciliation and reimbursements UKG timekeeping for DRCSubmitting reimbursement and assisting with travel arrangementsProvides general office support:
Scanning/printing documentsCompiling/converting documents into PDFKeygiving AccessComputer, software ordersOffice supply ordersCoordinate general office repairs (. plumbing, electrical, housekeeping)Coordinate IT support: computers/laptops/cell phonesFed-exMaintain overall office support
Qualifications
Skills:
Must have outstanding interpersonal and communications skills Proficiency in Microsoft Office applications Excellent organizational skills Is a team-player and a self-starter Attention to detail and the ability to multi-task Strong customer service orientation and the ability to interact with diverse groups A proven track record of exercising good judgment and handling constantly changing priorities in a positive, professional environmentEducation:
Bachelor’s degree preferred High School diploma or GED requiredExperience:
Minimum of 3 years’ experience in office support-
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