Accounts Payable Manager

3 weeks ago

Bedminster, United States Peapack-Gladstone Financial Full time

Peapack-Gladstone Bank is a well-recognized, high-performing boutique bank; a leader in wealth, lending and deposit solutions, capable of providing the most sought-after products and services that fulfill all of our clients' needs. We offer an innovative approach to private banking to help clients establish, maintain and expand their legacy.

What makes Peapack-Gladstone Bank different from our competition? We are an institution that's over 100 years old that has always believed in putting the well-being and needs of our employees and our clients first. We are proud to be recognized for the sixth consecutive year, by American Banker as one of the 'Best Bank to Work For' across the nation. Our secret sauce in one word is our 'culture'. We value a diverse, equitable, inclusive and safe workspace. Our one-team culture goes to great lengths to show all employees that they are valued members of the team. We treat each other as family, and as such, communicate throughout the Bank in a transparent and frequent manner, respect and value feedback from all levels and operate with a philosophy of hospitality and general human kindness.

There are multiple way to build relationships and get involved; from joining one of our Cultural Ambassador Sub-Committees focused on our Wellness, Employee Fun, Diversity & Inclusion, or Environmental Awareness, to involvement in multiple community service activities through our Volunteerism outreach, to joining LIFT (a committee focused on enriching the lives of women - Leading Inspiring Females Together). Said quite simply, the culture is amazing

Position Summary:

Oversee all functions of the Accounts Payable Department including but not limited to: processing of invoices, processing of check runs, managing prepaids and the fixed asset accounting systems, and the Corporate Credit Card Program. Supervise a staff of two. Supervisory duties include managing all personnel matters, the distribution of the department workload, monitoring workflows and preparing quarterly performance metrics. Assist with various other administrative duties.

Position Responsibilities & Essential Functions:

* Manage the processing and payment of vendor invoices, vendor account reconciliations, and research.
* Manage the weekly check run process and the weekly ACH disbursement runs to vendors and bank employees.
* Manage the prepaid expense system.
* Manage the fixed asset system.
* Process entries and assist in maintaining monthly/quarterly accrual entries (i.e., reviewing certain expense account activity for missing invoices / expenses).
* Monitor "Projects in Process" which are captured in a G/L account. Follow up with appropriate department heads who oversee each project (i.e., primarily the Facilities and IT groups).
* Hire, train and supervise A/P team members.
* Manage all personnel matters for department staff.
* Set quarterly goals for staff and monitor progress.
* Handle vendor and employee inquiries relative to Accounts Payable matters.
* Perform duties according to established bank policies and procedures.
* Manage the Corporate Credit Card program - including issuance of cards for new employees, as well as handling user questions and issues (i.e., lost or stolen card replacement).
* Perform additional related duties as requested, including special projects.

Other Responsibilities:

* Following up with employees who have not submitted Corporate Credit Card spend documentation on a timely basis (including follow up with supervisors who must approve said expenses).
* Spearhead periodic A/P system upgrades and enhancements (e.g., implementation of the automated approval module).

Essential Skills and Experience:

* Associate degree in Accounting or Finance required.
* At least three years of accounts payable and general accounting experience required.
* Strong analytical skills.
* Ability to manage a high-volume A/P department and the automated accounts payable system a must.
* Experience with Ascend/Banktel software is a plus.
* Must be an organized, accurate, reliable and detail minded individual.
* Must have good oral and written communications skills, including the ability to deal effectively and tactfully with vendors and fellow employees.
* Proficiency in Excel and Word is required.

Benefits

Peapack-Gladstone Bank offers medical, dental, and vision coverage to full-time employees, in addition to a competitive PTO package and 401k match.

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