Executive Assistant

2 weeks ago

Atlanta, United States First Baptist Atlanta Full time
 
MINISTRY POSITION 
Position Title: Executive Assistant, Office of the Pastor 
Department: Administration 
Classification: Full Time | Salary, Exempt 
Direct Report: Director, Office of the Pastor 

POSITION SUMMARY
The Executive Assistant, Office of the Pastor, manages the day-to-day interaction with the Office of the Pastor. This candidate will also be responsible for written and verbal communication on behalf of the Senior Pastor and for representing the Senior Pastor at all times. The Executive Assistant, Office of the Pastor, reports to the Director, Office of the Pastor.
 
ESSENTIAL FUNCTIONS
  1. Serve as a liaison between staff, members, visitors, online viewers, VIPs, ministries, organizations, businesses, government, media, and the community representing the Office of the Pastor
  2. Prepare all general correspondence including requests, memos, reports, responses to invitations, speaking engagements, and thank-you notes
  3. Answer and screen calls, respond to emails as requested, and process incoming mail 
  4. Assist with making travel arrangements as requested
  5. Prepare agendas, presentations, minutes, updates, and reports for meetings as requested
  6. Schedule meetings and manage the Senior Pastor’s calendar in coordination with Director, Office of the Pastor
  7. Prepare monthly expense reports
  8. Organize and maintain the Senior Pastor’s confidential and proprietary files and documents
  9. Assist with research as needed
  10. Assist with cleaning and organizing storage and office spaces as needed
  11. Oversee the maintenance and cleaning of Office of the Pastor, always diligent to inspect and inform of issues, including the outdoor garden and fountains
  12. Oversee all technology in the Office of the Pastor, making sure updates are done in a timely manner
  13. Assist with organizing and maintaining the Senior Pastor’s library, becoming proficient in the library software
  14. Assist with Sunday guests and VIPs, reserved seating, and green room preparations 
  15. Assist with Pastor’s Receptions and special events
  16. Whatever it takes
QUALIFICATIONS
  1. Must have a growing and mature personal relationship with Jesus Christ
  2. Must align with the beliefs, values, and mission of First Baptist Atlanta
  3. Must have an Associate’s or Bachelor’s degree
  4. Must have Ten years’ experience as an executive administrative assistant
  5. Must have advanced proficiency in Microsoft Office 
  6. Must be adept at oral and written communication, and able to professionally interact with all FBA staff members
  7. Must possess strong organizational skills and attention to detail which are fundamental in researching, composing, typing, and editing/proofing materials 
  8. Must exhibit a high level of professionalism and integrity to handle sensitive and confidential information
  9. Must have the ability to research and analyze various types of information
  10. Must thrive in a fast-paced environment by setting priorities, managing time, and meeting deadlines
MINISTERIAL FUNCTION
Employees of the Church are called to spread the Word of God; you are also charged with conveying the Church’s message and values to all its constituents and thus carrying out its mission. Because of this paramount charge, you are required to pray with Church members whenever appropriate, instruct them how to do so in a Biblically inspired manner when necessary, and contribute substantively to the Church’s ministry, conveying its understanding of the Word of God to all those who seek it. The overarching purpose and mission of the Church is to spread the Church’s understanding of the Word of God embodied by the Holy Scripture. 
 

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