Executive Assistant

3 weeks ago

Atlanta, United States Aveanna Healthcare Full time

Requisition #:195688

Location:Atlanta, GA 30339

Category:Administrative/Clerical

Salary:$70,000 per year

Position Details

Are you passionate about making a difference in people's lives through superior home healthcare? Look no further Aveanna Healthcare is seeking dedicated individuals to join our compassionate and purpose-driven team.

About Aveanna: At Aveanna, we are more than just a healthcare company; we are a community of compassionate individuals committed to providing exceptional care to those we serve. Our mission is to bring new possibilities and hope to patients and families in the comfort of their own homes.

Why Work with Us?

* Compassion in Action: Aveanna is built on the foundation of empathy and genuine care. We believe that providing care in the comfort of home creates a more personal and meaningful connection with our patients.
* Experienced Leadership: Our leadership team brings over 40 years of expertise in building successful home healthcare companies, creating a dynamic environment for growth and development.
* Recognized for Career Growth: Aveanna has been honored by Comparably as one of the Best Companies for Career Growth in 2023. We champion the countless team members who have advanced their careers here, with the support of our leaders, mentors, and our tuition reimbursement program.
* Celebrating Diversity: Aveanna has been recognized by Newsweek as one of America's Greatest Workplaces for Diversity in 2023. We embrace and celebrate the unique perspectives and backgrounds of our team members, fostering an inclusive and welcoming work environment.
* Recognized for Excellence: We are honored to be recognized by Newsweek as one of America's Greatest Workplaces in 2023. At Aveanna, we are proud to have a strong team of clinicians, caregivers, and support staff that works hard every day to make a difference in the lives of the individuals we serve.

Current Opportunity:The Executive Assistant provides direct support to certain C-Suite executives on all administrative matters. In addition, as a member of the corporate administrative team, this role collaborates with members of the team and corporate leaders to provide critical support for all organizational functions and events.

Requirements

Essential Job Functions

* Provide direct support to the designated C-Suite executives on all administrative matters to include:
* Answering phone calls
* Managing travel and expenses
* Scheduling meetings and launching company-wide and/or Executive meetings
* Conducting internet research as required for new projects
* Assisting with the preparation of Board materials
* Organize and manage the logistics for meetings
* Maintain vacation calendars for executives and update as needed
* Book travel and coordinate interview and logistics for leadership candidates virtually or in person
* Assist with the planning, organization, and implementation of conferences or other events
* Organize and manage the logistics for the New Directors Orientation as needed
* Manage activities associated with corporate functions, appreciation events, and holiday season
* Assist with ordering badges, key fobs, and business cards for new employees
* Retrieve and deliver mail; prepare and ship packages
* Order office supplies and coordinate with facilities as needed for any other supplies
* Troubleshoot office equipment issues and coordinate with IT as needed
* Retrieve and respond to general voicemail and inquiries
* Receive and respond to or redirect customer complaints
* Coordinate visitors to office and appropriate meeting spaces
* Schedule office maintenance/cleaning with building management
* Order, set up, and breakdown lunches for Platinum Tower executive meetings
* Organize conference rooms and the break room before and after meetings
* Set up executives with Zoom, Ring Central, or Teams meetings as needed
* Support other members of the Executive Team on an as needed basis on administrative matters to include: scheduling travel, completing expenses reports, scheduling meetings, and special projects
* Order flowers, gifts, organize lunches, etc. at request of department heads or other executives

Requirements

* Bachelor's Degree in any field
* Demonstrates exceptional listening skills, discretion, and judgment
* Ability to collaborate with a strong commitment to teamwork, effectively communicating and cooperating with team members to support organizational needs
* Ability to manage multiple tasks and projects in a dynamic environment
* Possesses excellent organizational skills, creativity, and attention to details
* Communicates effectively in written form and verbally with all levels of staff
* Possesses ability to anticipate needs and stay one step ahead of changing priorities, acting proactively and independently
* Ability to research and analyze and summarize information
* Demonstrates strong competency with all Microsoft Office applications

We Can't Wait to Welcome You to the Aveanna Family Come be a part of a team that believes in the power of caring and compassionate home healthcare. At Aveanna, we value each member of our team and the unique contributions they bring. Join us, and let's make a positive impact together

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

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