Facilities Asset and Contract Manager

4 weeks ago

Cincinnati, United States Hamilton County (OH) Full time

Facilities Assets & Contract Manager (3986-06)

Work Location:

Cincinnati, OH

Your Benefits Working for Hamilton County

* Starting Pay: $66,872 Annually
* Generous Paid Time Off: 11 Paid Holidays, Immediately Begin Accruing Paid Vacation and Sick Time, Earned Personal Days, and Paid Parental Leave.
* Ohio Public Employee Retirement System which includes 14% Employer Contribution and a defined benefit option.
* Highly Competitive and Comprehensive Benefits Package: Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Free On-Site Parking, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More

As the Facilities Asset and Contract Manager at Hamilton County, you'll oversee contract management, real estate properties, and physical inventory within the Facilities Department. Your responsibilities will include preparing and coordinating contracts, managing real estate transactions, maintaining inventory records, and ensuring compliance with relevant regulations and policies.

Summary of Job Duties:

* Prepares contracts and coordinates the contract approval process for all assigned agreements. Tracks contract processing for the entire department (vendor, contract type, term, cost, etc.) utilizing electronic database (i.e., formats contracts, sets provider requirements, negotiates and facilitates department processes and procedures; works with Prosecutor's office to ensure legality and effective language in contracts; specifies terms for renewal, termination, and measurable performance indicators; collaborates with staff in the planning and development of contracts, budgeting, and monitoring payments); negotiates contracts with providers; oversees service level agreements (SLAs) and memos of understanding (MOUs); monitors accountability and data collection from contract agencies to adhere to federal, state, local, and Board requirements; identifies and coordinates funding sources for services provided by contract agencies; coordinates with Purchasing to assure adherence to contract quality assurance requirements.
* Serves as the Facilities Director Designee to County-leased properties (e.g., plans and analyzes County space needs for leased properties; explores potential leases, purchases and/or sales solutions; writes requests for proposals and ensures Americans with Disabilities Act, Davis Bacon Act (if applicable) and Prevailing Wage requirements (if applicable) are met as it relates to County Leased properties); establishes payment schedule for property owners, appraisers, etc.; verifies payment arrival and investigates non-payments and late payments; files tax exemptions for County- owned property; researches and obtains information pertaining to real estate (e.g., conducts market research; arranges for property surveys and market analysis; researches property ownership; obtains property descriptions); prepares and/or obtains necessary resolutions; negotiates real estate acquisitions, dispositions and leases; prepares necessary documents and purchase contracts; arranges and/or attends closing of real estate acquired; may initiate legal suit to obtain property from owner; maintains and updates the Real Property Management Plan; updates property database in ARCHIBUS module; meets with the Facilities Director on a weekly basis and provides a written report on statuses of open issues related to property items listed above and assigned contracts; provides annual report to the BOCC; receives and redistributes tax bills to other appropriate County Departments for payment; prepares documents to secure tax exemptions; provides a weekly report of activities
* Maintains and updates department's physical inventory for annual submittal to County Auditor including capital assets; provides training and support to other departments and elected officials for use of equipment used in association with the Archibus software inventory module; responsible for tagging obsolete or disposal items for auction; coordinates auctioning of equipment with the Purchasing Department.
* Develops, coordinates and monitors Request for Proposals (RFP) procedures as assigned (i.e., develops scope of RFP, time frames, and specific criteria for submission, identifies services and costs, selects providers, and develops the framework for evaluation of proposals); enforces contracting policies and procedures according to state laws, rules and regulations, Board policies and procedures, and SLAs.
* Develops, updates, and maintains listing of Professional Service Agreements, Construction Contracts, Service Agreements, State Contracts, Cooperative Purchasing Program Contracts, GSA agreements, etc. for the entire Department used for the purchasing of goods and services.
* Assists department management staff researching and recommending regulatory requirements for specific scopes of work as outlined in State, Federal, Local, and/or Board Policies that may be necessary due to funding, certifications, etc. to be implemented as required on specific contracts or agreements; travels and gains access to a variety of facilities in personal or county vehicle in a safe, efficient and effective manner in accordance with the established procedures.
* Participates in budget and strategic planning for the Department as it relates to the utilization of contract providers; works on pilot programs and other special projects; performs other related duties as required or assigned.
* Plans and schedules acquisition of property for construction, maintenance and other assigned projects that may not be assigned to Facilities Project Management or Facilities Management; determines procedures and objectives to obtain property for public use; prioritizes project assignments based on project time limits; meets with and responds directly to officials regarding real estate acquisitions; interacts with MSD on property matters including leases, sales, and acquisition of properties; confers with contract appraisers, Prosecutor's Office and property owners; may testify in legal proceedings.
* Performs other duties as assigned.
* Demonstrates regular and predictable attendance.

Requirements:

* Bachelor's degree in business administration or public administration. Equivalent experience may be substituted.
* Valid driver's license issued by the state of residency.

Preferred Qualifications:

* Real Estate License.
* Experience with professional service contracts and license agreements.
* Certified Project Manager (CPM), Project Management Professional (PMP) or similar certification in the field of Project Management.
* Certified Diversity, Equity and Inclusion Practitioner or similar certification in the field of Economic Inclusion and Equity.

1000 Main St. Cincinnati, Oh. 45202

Fulltime 40 hours/week

Deadline to Apply:

Open Until Filled

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