Deputy Clerk Supervisor

Are you Re-Thinking Your Priorities? 

Are you tired of being under-appreciated or overlooked in your current role?  

Why not come to work for an employer who prioritizes you   

It just might be time for a change of scenery where you can make a difference and benefit from an employer who takes care of and values its people.   We offer a suite of impressive benefits including paid sabbaticals every five years and retirement plans with a life-time guarantee that are some of the best Arizona has to offer

Pinal County proudly invests every day into the future of our 2000+ employees, and we have the best employees who can be your future co-workers 

Check out all of our benefit offerings: 

* An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. 


* Paid Vacation And Sick Leave
* 15 Vacation Days Accrued Annually Starting Day One
* After Three (3) Years of Service 18 Vacation Days Accrued Annually


* After Five (5) Years of Service 20 Vacation Days Accrued Annually






* Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish


* 13 Sick Leave Days Accrued Annually Starting Day One


* Paid Sabbaticals Every Five (5) Years
* Two Week Sabbatical After Five Years of Continuous Service


* Three Week Sabbatical After Ten Years of Continuous Service


* Four Week Sabbatical After Fifteen Years of Continuous Service


* Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service




* Comprehensive Wellness Program
* Quarterly Wellness Challenges 


* Vision Exams and Optometry Events Onsite


* Vaccination Clinics


* Onsite Mammogram and Prostate Screening Events


* Skin Cancer Screening Events Onsite


* Biometrics and Health Screening Events Onsite


* Financial Health and Retirement Planning Events Onsite & Online


* Fitness Resources and Onsite Sessions Like Yoga and Tai Chi




* Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit


* Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
* Some Medical Plans with Zero Employee Premium Cost




* Dental and Vision Plans 


* Tuition Reimbursement Program


* Alternative Work Schedules


* Telehealth 


* Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education


* Employee Assistance Program with Ongoing Training & Development Options


* Civil Service Leave 


* VanPool Options


* Short-Term Disability - Employer Paid


* Basic Life Insurance - Employer Paid


* Flexible Spending Accounts for Dependent Care and Medical Expenses


* Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance 



 

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.    

Working at Pinal County is an investment in YOU.  Apply today and find out why Pinal County is more than just a job.  Read more about the position and see if it is a good match for you:

JOB SUMMARY

Performs complex work of considerable difficulty in supervising the recording and processing of court proceedings; performs other work as assigned or required.  This is a Supervisory position which works under general direction of the Clerk of the Superior Court or designee.  Positions at this level have as a primary responsibility planning, assigning, and reviewing work of a group of employees, as well as selecting, training, and disciplining individual employees.  The responsibilities include oversight and approval of the employee's work product and coordination of multiple activities and resources including staff, supplies, equipment, funds, and/or contract resources.  The decisions made significantly impact the operations and effectiveness of the organization.  Judgment is required, both in application of established policies, goals, and objectives, and in application of concepts, plans, and strategies which may deviate from traditional methods and practices.

The Department is seeking to fill two vacancies. One successful applicant will supervise the Child Support Department and the other will supervise the Courtroom Clerk Department.  Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description. 

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:        

* Implements new procedures as established.
* Plans and coordinates assignments of deputy clerks to divisions of the court.
* Plans and coordinates weekly caseload assignments.
* Reviews and evaluates effectiveness of programs and services offered.
* Trains all new deputy clerks.
* Establish goals and objectives, prepare reports, and conduct performance appraisals.
* Coordinates continuing education for deputy clerks.
* Coordinates departmental activities with other departments of the court.
* Makes recommendations on policies and procedures.
* Performs duties of a deputy clerk when necessary.
* Monitors entry of case data in automated system and extracts data for reports.
* To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
* Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
* Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

* Associates in Business Administration, or other related degree.
* Three (3) years of progressively responsible administrative work experience.  
* One (1) year of supervisory experience.
* Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Knowledge, Skills and Abilities: 

Specific to the Courtroom Clerk Department

* Knowledge of courtroom procedures, methods, rules, and policies.
* Knowledge of automated court case management systems.           
* Knowledge of modern office practices, procedures, and equipment.          
* Knowledge of legal terminology and business English.         
* Knowledge of procedures, guidelines, and statutory requirements that govern duties of courtroom clerks.
* Skill in taking and transcribe dictation.          
* Skilled in using modern office equipment.
* Ability to supervise staff.        
* Ability to maintain confidentiality of court matters.    
* Ability to train new courtroom clerks.
* Ability to review legislation, rules, and statutes and recommend procedures.          
* Ability to establish and maintain effective working relationships with employees, other agencies, and the public.       
* Ability to follow written and verbal instructions.         
* Ability to communicate effectively verbally and in writing.

 PHYSICAL DEMANDS:

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone. The work is requires exerting up to 30 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens, sensitive materials and/or illicit subject matter such as photographs, narcotics or testimony.

WORK ENVIRONMENT:     

Position is located in an indoor office environment.  

NOTICE TO APPLICANTS: 

We appreciate your interest in our employment opportunities.  At Pinal County, we value professionalism and treating others with respect.  If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

This is a registry intended to collect applications for current or future vacancies containing one or more positions.  

This announcement may be closed as soon as a sufficient number of qualified applicants have applied. 

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.