Administrative Assistant

1 week ago


Buffalo, United States CYNET SYSTEMS Full time
Job Description:

Pay Range: $18hr $21hr
  • Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
  • Act as immediate supervisor's personal representative in dealing with public and in routine contacts with other State executives.
  • Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
  • Formatting documents in Word and Excel.
  • Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents.
  • Scheduling meetings and managing daily schedule for team members.
  • Support an internal Personnel Database in Access while maintaining strict confidentiality.
  • Troubleshoot for staff for multiple issues, including IT issues.
  • Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
  • The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
  • Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
Minimum Qualifications:
  • A high school diploma (or equivalent).
  • Two-year minimum experience working in a professional office setting.
  • Excellent working knowledge of Microsoft Office (specifically Word and Excel).
  • The ability to enter data into, and extract data from, electronic databases.
  • The ability to work independently and on a team with different personalities.
  • The ability to handle multiple, shifting priorities.
  • Good organizational skills, including an ability to organize information into reports.
Preferred Qualifications:
  • Certification in Microsoft Office products.
  • Experience with personnel and Access databases.
  • Knowledge and experience with computer information systems and computer programming.


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