Administrative Support/Personnel Management Student Assistant
21 hours ago
Classification Title:
STAS- Part Time
Job Description: This student will be responsible for supporting the Administrative/Personnel Management functions within the Advising and Learner Support team. This individual assists with tracking Agent performance metrics, managing essential administrative forms, and supporting the SEAPCA; a training program focused on equipping new hires with skills to handle difficult calls and customer interactions, processes for new hires. This individual will be tasked with adding new hires to the virtual classroom, sending reminders about missing assignments, and offering technical support for those having difficulty submitting assignments. Additionally, the role involves coordinating aspects of new hire onboarding, such as scheduling agent shadowing sessions and managing Outlook appointments. The Student Assistant collaborates closely with the Success Enablement Specialist to integrate mindfulness initiatives, including virtual and in-person events, establishing practices and creating milestones, into the workplace, promoting a positive and productive work environment. This position is vital in streamlining administrative operations to enhance employee experience and performance tracking.
ESSENTIAL FUNCTIONS OF THE JOB:
Administrative Support/Personnel Management:
* Tracks Agent performance on the desk, maintaining up-to-date performance
metrics. This information will be reported to the Success Enablement Specialist
and shared with the appropriate supervisors.
* Manages essential administrative documentation related to attendance issues,
schedule adjustments, and client incident reporting.
* Supports SEAPCA training (onboarding documentation and processes) for new
hires.
Workplace Development:
* Collaborates with the Learning & Development Specialist to incorporate
mindfulness initiatives in the workplace.
* Supports team efforts to create a positive, inclusive, and productive work
environment.
New Hire Coordination:
* Assists with scheduling agent, shadowing sessions and setting up Outlook
appointments for new hires.
* Manages onboarding logistics to ensure a smooth integration process.
Tier I Agent
* Working on Freshdesk responding to tickets as needed
* Have the option of have 1 scheduled shift on the calendar
Other Duties as Assigned
Monday-Friday, working hours as assigned, with occasional flexibility for on-boarding events or
urgent administrative support.
Expected Salary:
$15.00/ hour
Minimum Requirements:
* This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average. Registered students are employed on a part-time basis, up to 20 hours per week.
Preferred Qualifications:
* Experience in administrative support or HR functions.
* Strong interpersonal and communication skills.
* Enrolled as a student with a focus on Human Resources, Business Administration, or a
related field.
* Excellent organizational and time management skills.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume. A criminal background check is required.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
-
Student Assistant
21 hours ago
Gainesville, United States University of Florida Full timeClassification Title: STU AST - NON CLERICAL & ADMIN Job Description: The student assistant provides key support in managing knowledge bases associated with programs, products, and course offerings supported by the Advising and Learner Support team. This role includes attending Literacy Matrix and Literacy Micro-Credential meetings, updating...
-
OPS Administrative Assistant
24 hours ago
Gainesville, United States University of Florida Full timeClassification Title: OPS - Administrative Assistant Job Description: The Department of Astronomy at the University of Florida seeks an OPS Administrative Assistant to provide essential support in the management of administrative and academic functions. This role will work closely with the Department Chair, Administrative Specialist II, and other staff to...
-
Student Assistant
23 hours ago
Gainesville, United States University of Florida Full timeClassification Title: STU AST - NON CLERICAL & ADMIN Job Description: The student assistant provides key support in managing knowledge bases associated with programs, products, and course offerings supported by the Advising and Learner Support team. Support, Management, Assistant, Student, Salesforce, Technology
-
Administrative Assistant III
22 hours ago
Gainesville, United States University of Florida Full timeClassification Title: Administrative Assistant III Job Description: Director Support Under general guidance from supervisor, executes the day-to-day functions in the School Director's office including the following: * Assist with managing the Director's calendar. * Schedule recurring meetings for the Director, including bi-monthly D/AD, FAC meetings,...
-
Administrative Specialist I
22 hours ago
Gainesville, United States University of Florida Full timeClassification Title: Administrative Specialist I Job Description: The Administrative Specialist I provides professional oversight of budgetary, administrative, and operational functions for the Samuel Proctor Oral History Program within the College of Liberal Arts and Sciences. This role manages fiscal transactions, office administration, and program...
-
Administrative Specialist I
21 hours ago
Gainesville, United States University of Florida Full timeClassification Title: Administrative Spec I Job Description: This position is located in the Office of the Dean, College of Public Health and Health Professions (PHHP), and reports to the Dean's Executive Assistant. This is a highly professional position requiring daily contact with the public, faculty, university community, and governmental agencies. The...
-
Student Assistant
22 hours ago
Gainesville, United States University of Florida Full timeClassification Title: Student Assistant Job Description: Lab bench work - genotyping Processes to give accurate genotype from animal tissue. Collect and process tissue for DNA and RNA extractions to use for PCR and RT-PCR. Use genotyping equipment and software. Microscope-work, cell sample imaging and scoring. Brain mounting on microscope slides. Nano...
-
Administrative Support Specialist
2 weeks ago
Gainesville, Georgia, United States Americold Full timeAbout the Role: As an Administrative Support Specialist at Americold, your responsibilities will include answering telephones, directing calls, and managing calendars. You will also communicate with customers, employees, and other individuals to address their inquiries. Additionally, you will complete and mail bills, contracts, policies, invoices, or checks,...
-
Senior Administrative Assistant
21 hours ago
Gainesville, United States HCA Full timeDescription Introduction Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Senior Administrative...
-
Senior Administrative Assistant
4 weeks ago
Gainesville, United States MSCCN Full timeDescription Introduction Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision We change the life of one to care for the lives of many. Jump-start your career as a Senior Administrative Assistant...
-
Gainesville, Florida, United States University of Florida Full timeThe University of Florida seeks a detail-oriented Administrative Assistant III to support the Divisions of Graduate Studies and Research. This role involves processing financial transactions, including P-card charges, expense reimbursements, travel, and voucher payments.Key responsibilities include:Financial and Procurement Support: Handle financial...
-
Administrative Assistant II
23 hours ago
Gainesville, United States University of Florida Full timeClassification Title: Administrative Assistant II Job Description * Administer scheduling and appointments for PI(s), which includes the coordination of meetings spanning various locations and time zones. * Arrange regular laboratory meetings. * Plan travel logistics for PI(s) and lab personal attending scientific conferences, both domestically and...
-
Assistant Director, Student Life
23 hours ago
Gainesville, United States University of Florida Full timeClassification Title: Assistant Director, Student Affairs Job Description Over the last several years, the University of Florida Levin College of Law has expanded our national profile through a number of strategic initiatives. The changes at the school have been recognized by U.S. News & World Report and other publications. To continue our success, we are...
-
Senior Administrative Assistant
4 weeks ago
Gainesville, United States Galen College of Nursing Full timeDescription Introduction Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Senior Administrative...
-
Senior Administrative Assistant
4 weeks ago
Gainesville, United States Galen College of Nursing Full timeDescription Introduction Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Senior Administrative...
-
Gainesville, United States Santa Fe College Full timeCompensation Job Description Summary This position is being hired through our temp agency partner Spherion and the advertisement for this position will stay posted until the position is filled. The International Center at Santa Fe College is the hub for international students, international visitors, exchange scholars, and study-abroad opportunities. The...
-
Administrative Support Specialist III
3 weeks ago
Gainesville, Florida, United States University of North Georgia Full timeJob SummaryThe University of North Georgia is seeking a highly skilled Administrative Support Specialist III to provide exceptional support to the Associate Vice President and Dean of University College. This role will manage a major office, provide administrative support to directors and staff, and collect and analyze data to support University College...
-
Acquisition Intern
3 weeks ago
Gainesville, United States University of Florida Full timeAcquisition Intern - Student Assistant Job no: 533616 Work type: Student Ast Location: Main Campus (Gainesville, FL) Categories: Communications/Public Relations/Marketing Department:47002000 - UP-ACQUISITIONS Classification Title: Student Assistant - Clerical & Admin Job Description: The Acquisitions Intern assists the Acquisitions department of the State...
-
Acquisition Intern
4 weeks ago
Gainesville, United States University of Florida Full timeClassification Title: Student Assistant - Clerical & Admin Job Description: The Acquisitions Intern assists the Acquisitions department of the State University System Press (University Press of Florida) and works on book projects at all stages of the acquisitions process, and performs other clerical duties as assigned. Excellent written communication skills...
-
Office Manager
2 hours ago
Gainesville, Florida, United States Cornerstone Barricades Full timeOffice Manager RoleAt Cornerstone Barricades, we're seeking a highly organized and detail-oriented Office Manager to support our team. The successful candidate will be responsible for providing general office support, financial management, and administrative services.Key Responsibilities:Manage financial transactions, including bookkeeping and insurance...