Administrative Assistant

1 week ago

Blacksburg, United States Virginia Tech Full time

Administrative Assistant

Apply now Back to search results Job no: 531696

Work type: Staff

Senior management: Vice Pres-Outreach & Intrntl Affrs

Department: International Res Edu & Dev

Location: Blacksburg, Virginia

Categories: Administrative / Clerical

Job Description

The Center for International Research, Education, and Development (CIRED) has an exciting entry-level opportunity for an Administrative Assistant based in Blacksburg, VA. This staff position will report to the Senior Associate Director of Finance and Administration but primarily support the Executive Director of CIRED with scheduling and providing logistical and technical support for internal and external meetings, seminars, workshops, and international delegations. This role will gain sponsored project experience by supporting multimillion-dollar international projects by coordinating domestic and international travel and procurement for departmental personnel and international delegations. The Administrative Assistant role will be the first point of contact for inquiries across Virginia Tech's campus and around the globe, will respond to questions and provide guidance on office services and policies, and will be a key representative of CIRED. Other administrative and project-related duties as assigned offer further University experience and room for growth as CIRED's project portfolio continues to expand.

CIRED is a university-wide center within Virginia Tech's Division of Outreach and International Affairs (OIA). It supports the university's international mission by identifying and pursuing partnerships and funding opportunities for Virginia Tech faculty members to advance the university's discovery, teaching, and outreach missions through work in developing countries. CIRED matches university expertise and experience to sponsors' objectives to win funding for projects that improve people's lives and enrich the international dimension of the university's curriculum and research. This engagement strengthens faculty and student capabilities for high-quality, multidisciplinary international engagement.

Required Qualifications

* Demonstrated organizational skills and time management;
* Excellent communication skills;
* Demonstrated strong computer skills in MS Office Outlook, Word & Excel;
* Ability to work in a fast-paced office with frequent short-notice deadlines and unexpected shifts in priorities;
* Demonstrated ability to plan and organize work independently and collaboratively to deliver needs by deadline.
* Experience handling confidential materials and information.

Preferred Qualifications

* Competency using various communication technologies (in addition to MS Teams);
* Travel and meeting logistics experience in an office setting;
* Experience in an office administration or project support role

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with experience, up to $45,000

Review Date

January 6, 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Samantha Mahdu at smahdu@vt.edu during regular business hours at least 10 business days prior to the event.

Advertised: November 21, 2024

Applications close:

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